Ifb 2026-014 Hvac Maintenance For City Of Lynchburg Buildings - Group 1

The City of Lynchburg is seeking competitive sealed bids from licensed HVAC contractors to provide comprehensive maintenance, repair, preventive, and full service for HVAC systems across various city buildings. The contract, titled "IFB 2026-014 HVAC Maintenance For City Of Lynchburg Buildings - Group 1," is posted on July 22, 2025, with a bid response deadline of August 7, 2025. The scope includes maintaining HVAC and control equipment, ensuring compliance with all applicable laws, standards, and building codes, and providing detailed service records and reports. The contract size ranges from $500,000 to $1,500,000, and the work is to be performed primarily within Virginia, with the City reserving the right to extend the contract up to an additional 180 days. Bidders must submit all required documentation, including signed bid forms, references, and certifications, either electronically via the City’s portal or physically at City Hall, ensuring bids are received before the deadline. The award will be based on the lowest price among those deemed technically acceptable, considering factors such as past performance, financial stability, and capability, with no specific weighting assigned. The contract incorporates numerous clauses related to nondiscrimination, drug-free workplace, employment of illegal aliens, cooperative procurement, insurance, termination rights, and compliance with Virginia statutes, all forming the legal framework for the service agreement. Supporting documents include detailed equipment lists, contact information, bid forms, and potential addenda, which will become part of the final contract. The performance of services will be subject to inspection and acceptance at designated city locations, with the contractor responsible for proper packaging, marking, and timely delivery of all materials, and adherence to all specified standards and reporting requirements.