IFB 25-0176590 D395 Huts - HVAC System

The California Department of Technology is soliciting bids for the replacement and upgrade of the HVAC system at eleven D395 Hut locations across California, with additional augmentation at four backbone sites in Independence and Ridgecrest, California, Reno, Nevada, and Barstow, California. The scope requires replacing two 5-ton HVAC units at each of the eleven sites with two 6-ton BARD (or equivalent) units, installing a 4-ton BARD unit in a 2N+1 configuration at the four backbone sites, and integrating motorized isolation dampers that automatically close during fire suppression system activation. The work includes removal and disposal of existing equipment, upgrading ductwork and insulation, performing necessary electrical and plumbing work, providing a temporary 5-ton cooling unit during installation, conducting comprehensive system assessments and design planning, and delivering full commissioning, testing, calibration, and on-site training for CDT personnel. The base contract term is twelve months with an optional one-year extension at the State’s discretion, and performance is expected to begin on July 20, 2026. Bids must be submitted electronically by June 24, 2026, at 5:00 p.m. Pacific Time to the specified CDT email address with a mandated subject line format, and no hard copies are accepted. The submission must include a complete set of administrative, legal, and compliance attachments, including a Responsibility Certification, Confidentiality Statement, Secretary of State Certification, Payee Data Record, Iran Contracting Act certification, California Civil Rights Law certification, and the Byrd Anti-Lobbying Amendment Form. Bidders must fully complete Exhibit B-1, the Cost Worksheet, for both one-time deliverables and per-hut recurring costs, and failure to do so may result in rejection. Awards will be made to the lowest responsive and responsible bidder after applying a 5% small business preference and a 3% Disabled Veteran Business Enterprise incentive. Compliance with IRS Publication 1075 and federal tax information safeguarding regulations is mandatory, requiring background checks for personnel accessing FTI, secure system controls, and IRS approval for any subcontracting involving FTI. Contractors must maintain $1 million in commercial general liability insurance and comply with ADA regulations. Payment is contingent upon formal acceptance via the Work Authorization Acceptance Document, invoicing must reference the CDT Purchase Order and Agency Order Number, and invoices are submitted either via U.S. mail in triplicate or electronically to [email hidden]. All bids are ir