IFB 26-42009-000 Epoxy Flooring Maintenance and Repair Services

The California Department of State Hospitals is soliciting bids for epoxy flooring maintenance and repair services at its Napa facility under IFB 26-42009-000, with a solicitation number of 0000039771 and a response deadline of July 28, 2026. The contract, which carries an estimated value of up to $1,500,000, requires the contractor to supply all personnel, labor at prevailing wage rates, tools, materials, equipment, insurance, and properly equipped vehicles to perform inspection, repair, patching, and corrective maintenance on existing epoxy flooring, cove base, and walls on an as-needed basis. Performance is anticipated to span from August 15, 2026, through June 30, 2029, with services delivered primarily at the Napa location. Bidders must submit a complete package including mandatory attachments such as insurance certifications, labor code compliance forms, prevailing wage acknowledgments, non-collusion declarations, and contractor certification clauses, all of which must be signed and notarized where required. Proposals must be submitted in physical form, sealed and labeled appropriately, with one original and one copy on standard 8.5” x 11” paper, bound only with clips or staples, and delivered by mail, overnight, or by appointment-only hand delivery. The award will be made to the lowest responsive and responsible bidder, with potential evaluation adjustments for small business and disabled veteran business enterprise participation up to $50,000 or 5% of the top bid, whichever is less. Contractors must comply with numerous regulatory standards including CAL-OSHA, EPA, ADA, and various state and federal codes, and must maintain performance and payment bonds equal to the contract value, professional liability insurance of $1 million per claim and $2 million aggregate, general liability insurance of $1 million per occurrence and $2 million aggregate, and motor vehicle liability insurance of $1 million per accident. All personnel must present valid government-issued photo identification for site access, may be subject to fingerprinting and drug screening, and must adhere to strict vehicle and safety protocols. Invoices must be submitted monthly in arrears, typed on company letterhead or DSH templates, itemized per budget detail, and include exact dates of service, agreement number, and payee information matching the STD 204 form. Work must be performed in a first-class,