IFB BAR-26-03 Maintenance and Repair Services (Southern).

The contract encompasses maintenance and repair services for ten air conditioning units—five Robinair 34788NI-H and five Robinair AC1234-6 machines—at designated locations in Southern California, including Anaheim, Bakersfield, Fontana, and Valencia. Performance is required during standard business hours Monday through Friday, excluding holidays, and spans a three-year period from July 1, 2026, to June 30, 2029. All work must comply with detailed inspection and acceptance standards outlined in Exhibit A, including specific procedures for leak testing, calibration, component replacement, software updates, and equipment cleaning, with all repairs and maintenance activities inspected on-site by the state. The contract value is estimated at $30,000 based on a stated annual repair cost of $10,000, though other cost components such as annual maintenance and hourly service rates remain unspecified in the bid format, making the total financial exposure contingent on bidder submissions. Award will follow a Lowest Price Technically Acceptable method, selecting the lowest complying bid after verifying technical acceptability through completion of all required attachments and certifications. Bidders must submit a comprehensive package including a cost sheet, certification forms, references, and state-mandated compliance documents such as the Contractor Certification Clause, Darfur Contracting Act Certification, Target Area Contract Preference Act form, and California Civil Rights Laws Certification for bids over $100,000. Compliance with state labor preference programs is critical, including a 5% small business preference and requirements for subcontracting portions of the work to certified entities, with specific documentation needed for DVBE participation and equipment ownership verification. Contractors are bound by strict confidentiality obligations, state data privacy laws, and insurance mandates requiring primary coverage with carrier ratings approved by the state’s risk management office, while also assuming full liability for nonconforming work and subcontractor performance. All submissions must be delivered by June 9, 2026, via email or mail to the California Department of Consumer Affairs, with electronic signatures accepted and a single original and copy required for physical submissions. The contract contains no federal acquisition regulation clauses but is governed entirely by California public contract code provisions, with no designated contracting officer or technical representative named, and invoicing handled exclusively through the Bureau of Automotive Repair’s accounts payable unit.