IFB-CSF-26-1099 Grounds Entertainment Audio and Lighting

The California Exposition and State Fair is soliciting bids under IFB CSF-26-1099 for a contractor to install, maintain, and operate audio and LED theatrical lighting systems on a rental basis for various stages, including the Promenade and Hideaway stages, at Cal Expo in Sacramento. The contract term runs from September 1, 2027, through October 31, 2030. The selected contractor must provide all labor, materials, and professional technical staffing to ensure high-quality sound and lighting, with specific hardware standards requiring professional-grade equipment from brands such as Yamaha, JBL, L-Acoustics, and Shure. Equipment must be less than five years old, in good working order, and installed with strict adherence to safety protocols, including the use of safety cables and ensuring no patron accessibility to gear. Award will be granted to the lowest responsive and responsible bidder based on the grand total for audio and lighting. To be considered, bidders must certify at least five years of experience providing entertainment services for large venues, provide three professional references, and maintain commercial general liability insurance of at least 1,000,000 dollars per occurrence. The solicitation encourages participation from Small Business and Disabled Veteran Business Enterprises. Bids must be submitted via email by October 15, 2026, and must include all required certifications, including the Bidder Certification Sheet, Minimum Qualifications Certification, and California Civil Rights Laws Certification for contracts exceeding 100,000 dollars. Payment for services will be made in arrears upon satisfactory completion and invoice approval.