IFB Elevator Maintenance and Repair - San Diego County

The California Department of Transportation (Caltrans) is soliciting bids for elevator maintenance and repair services at the District 11 Transportation Management Center located at 7183 Opportunity Road, San Diego, CA 92111, under Invitation for Bid 11A4348. The contract requires the selected contractor to provide all labor, equipment, tools, parts, materials, supplies, travel, and incidentals necessary to perform scheduled inspections, maintenance, and emergency repairs on elevators, including fire sprinkler system inspections, with work required to be performed exclusively at the designated site. Subcontracting is prohibited, and the contractor must respond to routine service requests within 48 hours, non-routine requests within one hour of contact, and emergency entrapped passenger situations by arriving on-site within one hour. The solicitation, issued on June 17, 2026, has a submission deadline of July 7, 2026, with a mandatory site inspection scheduled for June 30, 2026. The estimated contract value is $484,000, and the period of performance is expected to run from August 1, 2026, through July 31, 2031, contingent upon Caltrans approval. Award will be made to the lowest responsive and responsible bidder, with a five percent preference granted to certified Small Business, Micro Business, or Small Business for Public Works entities, capped at $50,000. The contract includes specific pricing structures: $60 per hour for non-routine repairs, $40 per hour for routine repairs, and monthly scheduled service units, with a maximum reimbursement of 10% of the subtotal for parts, materials, and permits based on submitted receipts. The contractor must comply with all labor regulations under California’s Labor Code, including payment of prevailing wages and submission of certified payroll records with each invoice, and failure to do so will result in payment withholding. Insurance requirements are detailed in Exhibit E and must remain active for the full term of the agreement. A one-year warranty against defects and deficient workmanship extends beyond the contract expiration, and the contractor must maintain all financial, operational, and payroll records for three years after final payment, subject to audit by Caltrans, the State Auditor, or federal representatives. The contract includes strict adherence to bidding rules: bid submission must include all required documents, including ADM-1412, ADM-1416,