IFB Preventable Maintenance, Repair Service and Parts Replacement for Pressure Washers, Wash Water Recycle Systems, Wastewater Evaporators, and Brine Systems in El Dorado County

The California Department of Transportation (Caltrans) is soliciting bids under Invitation for Bid 03A4209 for preventive maintenance, repair services, and parts replacement for pressure washers, wash water recycle systems, wastewater evaporators, and brine systems located in El Dorado County. The contract is structured as a Firm Fixed Price agreement with a maximum allowable bid of $484,000, covering a two-year performance period from September 1, 2026, through August 31, 2028. All work must be performed at Caltrans facilities within El Dorado County, and services are initiated through formal Service Requests. The award will be made using the Lowest Price Technically Acceptable method, meaning the lowest qualified bidder meeting all specifications and requirements will be selected without trade-offs for technical merit or other evaluation factors. Bidders must hold a valid C-61/D-21 Machinery and Pumps license from the California State License Board and comply with state labor laws, including apprenticeship ratios and Davis-Bacon wage requirements. The contract mandates strict adherence to Caltrans standards and state regulations, including Senate Bill 1383 and Title 14 CCR §18981.2 for waste disposal, and requires all materials and labor to be warranted for one year. Bidders must submit sealed, original hard-copy proposals by 2:00 p.m. on August 4, 2026, to Caltrans’ Sacramento procurement office; electronic submissions are not accepted. Required certifications include compliance with California civil rights laws, the Darfur Contracting Act, debarment and suspension status, tax delinquency prohibitions, and sanctions against Russia. Contractors must also comply with data security mandates, including AES-256 encryption for State-owned data and immediate breach reporting, and disclose any use of generative AI in delivering services. Invoicing must be paper-based, submitted in triplicate with supporting documentation, and payments are subject to funding availability. The contract further requires DVBE and Small Business utilization reporting via Form ADM-3059, with a 5% price evaluation incentive for DVBE bidders. Insurance must name Caltrans as additional insured, and no commissions or contingent fees may be paid to secure the award. All work must be performed in a workmanlike manner and pass inspection by the Caltrans Contract Manager at the job site.