IFPQ Certified SB/MB or DVBE only* HVAC Duct and Kitchen Hood Repair and Maintenance in Sacramento County

This contract, identified as solicitation 22A1342, is issued by the California Department of Transportation (Caltrans) for HVAC duct and kitchen hood cleaning and restoration services at four specified facilities in Sacramento County. The contract is exclusively reserved for Department of General Services-certified Small Business, Microbusiness, or Disabled Veteran Business Enterprise vendors under NAICS code 238220. The scope of work requires the contractor to provide all labor, equipment, vehicles, tools, materials, permits, supplies, travel, and incidentals necessary to perform both routine and non-routine HVAC duct cleaning and restoration services in compliance with NADCA ACR 2025 standards, including visual cleanliness verification, proper containment procedures, and the use of UL 181 and UL 181A compliant materials. Work must be performed by personnel holding a current Air System Cleaning Specialist (ASCS) certification from NADCA, while all services must adhere to professional standards of workmanship to avoid disciplinary action by the California Contractors State License Board. The contract period is estimated to run from September 1, 2026, through August 31, 2029, with a maximum allowable expenditure of $484,000, and pricing is structured with fixed hourly rates for Journeyman and Apprentice HVAC technicians for both routine and non-routine services, all inclusive of employer obligations, taxes, insurance, and other statutory costs. The contractor must maintain active certification as a certified SB/MB/DVBE for the duration of the agreement, comply with all applicable state and federal laws including the Darfur Contracting Act, California Civil Rights Laws, and prevailing wage requirements, and submit certified payroll records with each invoice. Payment is governed by California Government Code Chapter 4.5 and Public Contract Code Sections 10262 and 10262.5, with subcontractors required to be paid within seven calendar days of the contractor’s receipt of funds from Caltrans. Invoicing must be submitted in triplicate with complete documentation including service request numbers, dates, location, hours, hourly rates, receipts for materials, and certified payroll records; incomplete or disputed invoices will be returned unpaid. Caltrans imposes strict administrative requirements including prior approval for changes to project management personnel, mandatory insurance with a $1,000,000 employer’s liability limit and waiver of subrogation in favor of the State, and encryption of all state-owned data on portable devices using