This Solicitation opportunity from New York was posted on June 23, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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ImageSilo Electronic Content Management System

Closed

HCR- RFP- 250623State & Local

Submission Closed08/04/2025, 12:00:00 PM EDT

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 519210

New

International

CA18656 - RFQ 2026/45 - PEACEPLUS Living History Archiving Project - Castlewellan Historic Demesne

Solicitation # 339c0674-e321-43db-a76b-268bf862c7c9

Newry, Mourne and Down District Council is seeking tenders from competent consultancy companies to design, develop, and deliver the PEACEPLUS Living History Archiving Project for Castlewellan Historic Demesne. The primary objective of this initiative is to establish a programme that allows participants and the broader community to access, explore, and celebrate the diverse cultural heritage associated with the Demesne. Interested parties must submit their responses via the MultiQuote portal using reference CA18656 by the deadline of December 8, 2026. The procurement process is managed through the MultiQuote platform, where registered and new suppliers can access the full competition details and submit their quotes.

Newry, Mourne and Down District Council (NMD)

POSTED

DEADLINE

RFP # 202641.3 REBID FOR ADDITIONAL PROVIDERS - LIBRARY GOODS AND SERVICES

Solicitation # 49908

The County of Atlantic in New Jersey has issued solicitation number 49908, titled RFP # 202641.3, seeking additional providers for the provision of library goods and services. This rebid process is designed to expand the pool of qualified vendors capable of supporting library operations within the county. The solicitation was officially posted on November 6, 2026, and interested parties must submit their responses by the deadline of November 25, 2026, at 4:00 PM. This opportunity is categorized as a SLED organization procurement and will be performed within the state of New Jersey.

POSTED

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Library of Congress: Microfilm Inventory Services

Solicitation # 030ADV27R0009

The Library of Congress is seeking a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract for microfilm inventory services to support the Preservation Services Division. The contractor will be responsible for the physical and intellectual verification of Archival Master and Print Negative microfilm collection reels, including creating and updating holding records in the FOLIO system, determining microfilm base materials, and identifying items requiring preservation. The work is performed on-site at the John Adams Building in Washington, DC, to prepare collections for final transport to a storage facility at Ft. Meade, Maryland. The Library anticipates inventorying between 5,000 to 10,000 reels annually, with an initial order of 14,086 reels. The contract runs from March 2, 2027, to March 1, 2032, utilizing five ordering periods with a minimum value of 50,000 dollars and a maximum ceiling of 2,000,000 dollars. Individual task orders will be issued as Firm-Fixed Price. Award will be based on a Best-Value-Trade-Off competition evaluating the project management plan, key personnel qualifications, past performance risk, and price reasonableness. Proposals are due by November 30, 2026, and must be submitted via email in four separate volumes: Technical, Key Personnel Resumes, Past Performance, and Price. All work must comply with Service Contract Act wage determinations and specific Library quality assurance standards, with completed batches returned for inspection within three working days of removal from the shelf.

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Certified Records DestructionThis subcontract for Certified Records Destruction involves providing secure shredding and disposal services for prime contractors managing records projects for the Town of Cave Creek. The selected provider must utilize industrial equipment and secure transport vehicles to ensure the physical destruction of documents in strict accordance with municipal records-retention laws. A mandatory requirement for this engagement is NAID certification to guarantee industry-standard security protocols. The service provider is responsible for delivering official Certificates of Destruction for all disposed records following written authorization. This opportunity is categorized under NAICS code 519210 and is managed by the Procurement agency in Arizona. Interested parties must submit their responses by the deadline of November 19, 2026.

POSTED

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SLBM Library & Classified Media Specialist SupportThe SLBM Library and Classified Media Specialist Support subcontract for the Naval Surface Warfare Center Dahlgren involves the management of the SLBM library and Tomahawk vault. The selected contractor will be responsible for classified media management, ensuring all operations align with DoDI 5200.33 and Command Security Manuals to deliver secure and organized archives. This position requires a Top Secret clearance along with CNWDI and NATO certifications, as well as RD/FRD onboarding. The work will be performed in Dahlgren, Virginia, under NAICS code 519210, with a response deadline of November 17, 2026.

POSTED

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Resource Sharing System and Integrated Library System

Solicitation # 77232

The State of Vermont Department of Economic Development has issued a sealed bid Request for Proposal for a Resource Sharing System and Integrated Library System under solicitation number 77232. This procurement seeks a comprehensive system to manage library resources and integration within the state. Interested bidders must submit their responses by December 16, 2026, at 4:30 PM EST, with any clarifying questions due by November 9, 2026. All official notifications, releases, and addendums regarding this project will be posted exclusively on the state's designated bids webpage, and it is the bidder's responsibility to monitor the site for updates. The primary point of contact for this solicitation is Kevin Cooke, and all communications should be directed to the provided state email address. Performance of the resulting contract will take place within the state of Vermont.

Department of Economic Development

POSTED

DEADLINE

Operations, Management and Sustainable Funding of the Library

Solicitation # city-of-altamonte-springs-RFP-27-001-DD-2027

The City Commission of Altamonte Springs is soliciting proposals under solicitation number city-of-altamonte-springs-RFP-27-001-DD-2027 for the operations, management, and sustainable funding of the local library. The city is seeking qualified partners, including nonprofit organizations, private entities, foundations, or library organizations, to take over full responsibility for the facility. The primary objective of this initiative is to ensure the continued availability of library services and prevent closure by eliminating the facility's reliance on annual City General Fund appropriations. Interested parties must submit a comprehensive proposal that includes a detailed plan for operational performance and a strategic funding model to ensure long-term financial sustainability. The solicitation was posted on October 14, 2026, and the deadline for responses is February 26, 2027, at 4:00 PM. Inquiries regarding this opportunity are directed to the City of Altamonte Springs Purchasing department.

City Of Altamonte Springs — Purchasing

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Book Scanner Purchase RestonThe US Geological Survey, under the Department of the Interior, is forecasting an open market competition for the purchase of a book scanner to be located in Reston. This procurement includes the possibility of an optional four-year maintenance contract to ensure the long-term functionality of the equipment. The project is currently submitted as a SAF pending the identification and approval of available funding. Interested parties can coordinate with Sean Jones, who serves as both the point of contact and the Small Business Specialist for this requirement.

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Specialized Archival Storage SuppliesThis subcontract for Specialized Archival Storage Supplies supports prime contractors working with the NYS Department of Education library preservation grants. The scope of work involves the provision and physical delivery of acid-free, archival-grade storage materials, including folders, boxes, Mylar sleeves, and climate-controlled storage containers, directly to library facilities. The opportunity is categorized under NAICS code 519210 and was posted on October 9, 2026. Interested parties must submit their responses by the deadline of January 15, 2027.

NYS Department of Education

POSTED

DEADLINE

27-28 Conservation/Preservation Discretionary Grants

Solicitation # 2138636

The 27-28 Conservation/Preservation Discretionary Grants, administered by the New York State Department of Education under Education Law §273(6)(c), provide financial support to preserve significant research materials within New York State. The program is open to agencies and libraries chartered by the Regents, not-for-profit libraries, archives, historical societies, and consortia of such agencies. Funding is sourced from New York State Aid to Libraries, with an estimated total of 500,000 dollars available. Individual grant awards range from a minimum of 2,500 dollars to a maximum of 45,000 dollars, and no financial match is required, though institutional contributions of staff time may be necessary. Eligible projects include improving collection storage environments, reformatting or treating collections, and other activities that promote the care, accessibility, and standardization of preservation work. The project period runs from July 1, 2027, through June 30, 2028. Applications must be submitted through the Online Grant Application System by 5:00 PM on January 15, 2027. A critical requirement for non-profit applicants is prequalification in the Statewide Financial System (SFS) by the application deadline; failure to do so will result in disqualification. While not mandatory, the department strongly encourages the submission of a Notice of Intent by December 18, 2026, including the organization's legal name and NYS Vendor ID. Questions regarding the solicitation are accepted via email until November 20, 2026. There are no specific goals for Service-Disabled Veteran-Owned Businesses or Disadvantaged Business Enterprises for this procurement.

NYS Department of Education

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National Digital Newspaper Program

Solicitation # 20270113-PJ

The National Endowment for the Humanities Division of Collections and Infrastructure is soliciting applications for the National Digital Newspaper Program (NDNP) under solicitation number 20270113-PJ. The program aims to expand Chronicling America, a freely accessible online database maintained by the Library of Congress, by digitizing historically significant newspapers published between 1690 and 1963 from all 56 U.S. states and jurisdictions. Eligible applicants include nonprofits, higher education institutions, and government agencies. The agency anticipates awarding approximately 11 cooperative agreements with a total program funding of 3,000,000 dollars, with individual awards capped at 325,000 dollars. The period of performance is up to two years, beginning September 1, 2027. Awardees are required to digitize approximately 100,000 pages of newsprint and associated files according to Library of Congress technical specifications. Key deliverables include establishing an advisory board for title selection, writing title essays of about 500 words, updating bibliographic records in WorldCat, and providing quarterly data deliveries. Applications must be submitted via Grants.gov by January 13, 2027, and must include a project narrative limited to 15 single-spaced pages, resumes for key personnel, and letters of commitment. Evaluation is based on a multi-stage process involving initial screening and peer review, focusing on the applicant's technical capacity, access to master negative microfilm, the historical significance of the selected newspapers, and the viability of the work plan. Final funding authority rests solely with the NEH Chairman.

National Endowment For The Humanities

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NTL Digital Repository PlatformThe Department of Transportation is seeking a Commercial Off-the-Shelf or Software as a Service solution to establish a new digital repository platform for the National Transportation Library. This platform will be used to host a wide array of materials, including USDOT funded research, public access documents, archival and special collections, gray literature, and large transportation datasets. To ensure security and accessibility, the system must be hosted within a secure cloud environment. The scope of the procurement encompasses the full implementation of the platform, including the migration of existing metadata and digital assets. Additionally, the selected provider will be responsible for ongoing hosting and management services. This requirement is categorized under NAICS code 519210 and is currently listed as a forecast.

POSTED

about 1 month ago

DEADLINE

N/A

AI Contract Overview

The New York State Housing Finance Agency, the State of New York Mortgage Agency, and the New York State Housing Trust Fund Corporation are seeking competitive proposals from qualified value-added resellers of ImageSilo's Electronic Content Management Systems. The purpose of this RFP is to ensure the continued management and accessibility of a substantial digital document repository, currently totaling 4.1 terabytes, for a five-year period in compliance with state procurement guidelines and archival regulations. Proposers must be authorized resellers of Digitech Systems LLC and meet specific minimum qualifications outlined in the RFP. The contract aims to support agencies across all New York State counties, with a project size estimated between $500,000 and $2,000,000. The procurement emphasizes diversity and inclusion, with set goals for minority-owned, women-owned, and service-disabled veteran-owned business participation, though the contract is not set aside specifically for service-disabled veterans. The response deadline is August 4, 2025, at noon. Interested parties can access the full RFP and related addenda through the provided state procurement website. The contract's primary contact is Melina Stratos, Senior VP/Counsel, who can be reached via email for further inquiries. This initiative underscores the agencies' commitment to maintaining a secure, compliant, and efficient electronic content management system across all relevant New York State locations.

General Info

Agency

New York → Housing Finance/State of NY Mortgage Agency

NAICS

519210 - Libraries and Archives

Place of Performance

NY, USA

Set-Aside

NONE

Documents

rfp

High

AI Contract Breakdown

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Timeline

PhaseClosed

PostedJun 23

Solicitation

Response DeadlineAug 4

Deadline has passed

Submission Closed

08/04/2025, 12:00:00 PM EDT

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Organization & Contact Information

AgencyNew York → Housing Finance/State of NY Mortgage Agency

Contacts1 person available

OfficeN/A

Organization / AgencyNew York → Housing Finance/State of NY Mortgage Agency

Office AddressN/A

Contacts

Melina StratosSenior VP/Counsel

Full Description

The New York State Housing Finance Agency, State of New York Mortgage Agency and the New York State Housing Trust Fund Corporation (collectively, the Agencies) hereby issues the attached Request for Proposal (RFP) seeking qualified competitive proposals from value-added resellers (VARs or Proposers) of ImageSilo's Electronic Content Management Systems. Proposers shall be authorized resellers of the ImageSilo / Digitech Systems LLC and shall meet or exceed the Proposer Mandatory Minimum Qualifications in the RFP. The Agencies currently manage a vast repository of records in the ImageSilo system, including 4.1 terabytes (TB) of digital documents. In accordance with the Agencies’ Procurement Contract and Guidelines (Guidelines), the need for this open competitive RFP for the continuity of the ImageSilo system for a 5-year term is required to ensure compliance with the Guidelines and New York State Archives regulations. To download a copy of the RFP and all related addenda to the RFP, please visit: https://hcr.ny.gov/procurement-opportunities Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 15% Women Owned Sub-Contracting Goal: 15% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Due date:08/04/2025 12:00 PM Contract term: 5 Years County(ies): All NYS counties Location: NYC Business entities awarded an identical or substantially similar procurement contract within the past five years: Caso Document Management