INARNG Video Wall
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Department of Defense is soliciting quotes through a combined synopsis/solicitation for the procurement, delivery, and installation of a turnkey Audio-Visual (AV) system at the Indiana Intelligence Center (INIC) in Indianapolis, Indiana. The contract, identified by solicitation number W912L9-26-Q-9003, is a firm-fixed-price award set aside exclusively for small businesses under NAICS code 334310, which covers Audio and Video Equipment Manufacturing. The procurement includes a comprehensive AV solution featuring a direct view LED video wall, video wall controller, AV matrix switcher, dual-lens PTZ camera, confidence and status monitors, articulating wall mounts, collaboration workstations, audio system components, JITC-certified control system hardware, an equipment rack, uninterruptible power supply, power distribution unit, cabling, connectors, and all necessary incidental services such as decommissioning, installation, programming, testing, commissioning, and training. All equipment must comply with Trade Agreements Act requirements and certain components require JITC certification. Quotes are due by 5:00 PM EDT on June 29, 2026, and must include detailed technical specifications, company information, pricing, and any applicable discount terms. A site visit is scheduled for June 15, 2026, with an RSVP deadline of June 11, 2026, and is strongly encouraged to aid vendors in understanding the performance environment. The government will award the contract based on the most advantageous offer evaluating both technical acceptability and price. Point of contact for the solicitation is Brian Williams, reachable via email, and the contract performance period must not exceed 90 days from award. This is the sole solicitation; no written solicitation will follow, and the government seeks a fully integrated, ready-to-use AV system that meets all functional and regulatory requirements.
General Info
Agency
NAICS
Place of Performance
Indianapolis, IN, 46241, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Combined Synopsis/Solicitation for INIC Audio-Visual System
NAICS Code: 334310 - Audio and Video Equipment Manufacturing
Product Service Code (PSC): 5821 - Radio and Television Communication Equipment, Airborne
Solicitation Number: W912L9-26-Q-9003
Set-Aside: Total Small Business Set-Aside
Posting Date: June 03, 2026
Site Visit RSVP Deadline: June 11, 2026, 4:00 PM EDT
Site Visit Date: June 15, 2026, 10:00 AM EDT
Response Date: June 29, 2026, 5:00 PM EDT
Contact Point: Brian Williams, Email: brian.williams132.civ@army.mil
Place of Performance: Indiana Intelligence Center (INIC), Building #7, Stout Field, Indianapolis, IN USA
This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
Solicitation: This solicitation is a Request for Quotations (RFQ). The procuring agency intends to award a firm-fixed-price contract for the procurement, delivery, and installation of a complete, turnkey Audio-Visual (AV) system.
Contract Type: This is a Firm-Fixed-Price (FFP) procurement.
CLIN Structure:
CLIN 0001: INIC Turnkey Audio-Visual System. Quoters shall provide a firm-fixed-price for all hardware, materials, and incidental services required to deliver and install a complete and functional AV system in accordance with the Purchase Description below.
Requirement: A detailed description of the required supplies and incidental services is provided in the "Schedule of Supplies/Services" section below. All items must be new, fully compatible, and integrate into a single functional system. Key compliance requirements include the Trade Agreements Act (TAA) and JITC certification for specified components.
Award Basis: The Government will award a contract resulting from this RFQ to the respon5610sible vendor, whose quote, conforming to the RFQ, is determined to be the most advantageous to the Government, with consideration given to technical acceptability and price.
Submission Requirements: Quotes must include the following information to be considered for award:
Company Name, Street Address, City, State, and Zip
CAGE Code and Unique Entity ID (UEI)
Technical specifications for all proposed equipment, demonstrating compliance with the salient characteristics listed below.
A total firm-fixed-price for CLIN 0001.
Any applicable Discount Terms.
Submission Deadline: Quotes are due by 5:00 PM EDT on June 29, 2026. Quotes shall be submitted via email to brian.williams132.civ@army.mil
Schedule of Supplies/Services:
Qty Item Minimum Salient Characteristics
1 - Direct View LED Video Wall - Approx. Dimensions: 5.5’ (H) x 20’ (W); Pixel Pitch: 1.25mm or finer; Aspect Ratio: 32:9.
1 - Video Wall Controller - Capable of processing signals for a ~4800x1340 resolution wall and managing multiple windowing layouts.
1 - AV Matrix Switcher - 4K capable; configurable for a minimum of 8 inputs and multiple outputs.
1 - Dual-Lens PTZ Camera - Pan-Tilt-Zoom camera providing both audience and presenter views in a single housing.
2 - Confidence Monitors - 55-inch 4K TAA-compliant displays.
2 - Status Monitors - 55-inch displays for classification level indicators.
4 - Articulating Wall Mounts - Sized to support 55-inch displays.
1 - Audio System (Kit) - Must include: (1) DSP/Amplifier, (4) flush-mount ceiling microphones, and (8) flush-mount ceiling speakers. Must be TAA compliant.
1 - Control System Hardware (Kit) - Must be JITC-certified. Includes: (2) 10" wall-mount touch panels, (2) 7" scheduling panels, (1) 10" tabletop touch panel. Microphones, WiFi, and Bluetooth must be physically removed or permanently disabled.
1 - Equipment Rack - 44RU with caster base, locking front door, and integrated fan top for cooling.
1 - Uninterruptible Power Supply (UPS) - 1500VA, rack-mountable.
1 - Power Distribution Unit (PDU) - Rack-mountable.
Lot - Cabling & Connectors - All necessary plenum-rated signal cabling (CAT6 or better), power cords, and connectors for a complete installation.
Lot - Incidental Services - Includes decommissioning of existing equipment, delivery, installation, system programming, testing, commissioning, and one 1-hour training session. Period of performance shall not exceed 90 days from award.
Site Visit Information
A site visit is scheduled for June 15, 2026, at 10:00 AM EDT at BLDG.7 on Stout Field.
RSVP Required: Interested parties must RSVP by June 11, 2026, at 4:00 PM EDT by contacting Brian Williams at brian.williams132.civ@army.mil. The email subject line must read: "Site Visit RSVP for INIC AV System".
Required Information: Provide the full name and company affiliation for all proposed attendees in the RSVP.
Security: All attendees must present a valid government-issued photo ID upon arrival. Contractors must comply with all local security and access procedures at the INIC.
A site visit is highly encouraged. Offerors are urged to inspect the site where the requirement is to be performed. In no event shall failure to inspect the site constitute grounds for a claim after contract award (in accordance with FAR 52.237-1, Site Visit).
The site visit is for In formational purposes only and does not alter the solicitation.
No oral statements made at the site visit are binding.
Any questions asked must be submitted in writing and the official answers will be published to SAM.gov via an amendment so all interested parties see the exact data.
The final day to submit questions are June 17th, 2026 at 4p.m. Est.
Questions and Answers shall be published via Solicitation Amendment NLT June 23rd, 2026 at COB.