Indefinite Delivery Architect Engineer Contract for Value Engineering and Charrette Facilitation

Contracting Office Address US Army Corp of Engineers, Alaska, CEPOA-CT, P. O. Box 6898, Elmendorf AFB, AK 99506-0898 Description 1. CONTRACT INFORMATION: Indefinite Delivery contract(s) for Value Engineering Service is being procured in accordance with the Brooks A-E Act as implemented in FAR Subpart 36.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. North American Industrial Classification System code is 541330, which has a size standard of $4,500,000 in average annual receipts. This announcement is open to all businesses regardless of size. If a large business is selected for this contract, it must comply with FAR 52.219-9 regarding the requirement for a subcontracting plan for that part of the work it intends to subcontract. The FY 09 subcontracting goals for this contract are a minimum of 70.0% of the contractor's intended sub contract amount be placed with small businesses, with 6.2% of that to small disadvantaged businesses, 7.0% to woman-owned small businesses, 9.8% to HUB Zone small businesses, 3.0% to veteran-owned small business, and 0.9% to service-disabled veteran-owned small businesses. The subcontracting plan is not required with this submittal. Anticipate more than one contract; but no more than two (2) contracts may be awarded. Contracts may be awarded concurrently or may be staggered at four (4) to six (6) month intervals. The contract(s) shall be indefinite delivery firm-fixed price with a contract limit of $1,500,000 each, with a base term of three years with a minimum guarantee of $5,000 and two option years each with a minimum guarantee of $1,000. Work will be issued by negotiated firm-fixed price task orders. There will be no specific task order limit except the limit of the contract. The first contract award is anticipated for FY09. Please note: This office currently has a contract in place for like services. The allocation of requirements between existing contracts and any new contract(s) will be based on the assessment of best value for the Government, and may include a unilateral assessment by the Government of any or all of the following unranked issues: a. Equitable allocation of work among contracts; b. Specific and unique capabilities; c. Apparent capacity of the contractor to perform the anticipated type of work; d. Timeliness and historical work performance; e. Required delivery schedules; f. Experience and/or ongoing work (locality and/or type); g. Cost sharing between the task orders; h. Understanding of local factors and geography; i. Remaining contract capacity; j. Potential for on-going work from the task order; k. Cost to attend meetings, mobilize/demobilize, etc.; l. Potential variability of work; m. Ease of negotiation completion; and n. Available personnel. All responders are advised that this contract may be canceled or revised at any time during the solicitation, selection, evaluation, negotiation and final award. In addition, no projects are yet authorized and no funds are presently available (See FAR 52.232-18). This solicitation does not guarantee work to selected firms. To be eligible for contract award, a firm must be registered in the DoD Central Contractor Registration (CCR) and Online Representations and Certifications Application (ORCA). Register via the CCR Internet site at http://www.ccr.gov or by contacting the DoD Electronic Commerce Information Center at +1 (555) 000-0000. For ORCA, register at https://orca.bpn.gov/login.aspx 2. PROJECT INFORMATION: No specific projects are identified at this time. The A-E shall have extensive knowledge and experience in conducting charrettes, value engineering studies, request for proposal reviews, risk assessment workshops, other project planning and management workshops, facilitation and administration. The facilitation services may also include facilitation and value specialist support for conducting early conceptual programming, parametric design/estimating, and functional analysis workshops (approximately 0% to 20% design). 3. SELECTION CRITERIA: The selection criteria for this contract are listed below in descending order of importance (first by major criterion and then by each sub-criterion). Firms must explicitly describe how each of the selection criteria is to be met within their response to this synopsis. Items (a)-(e) are primary criteria and items (f)-(h) are secondary and are used as tie-breakers among technically equal firms. (a) Professional Staff: The selected firms must provide SAVE International Certified Value Specialists and administrative team members: (i) Value Specialists: Firms shall provide at least two (2) SAVE International Certified Value Specialists (CVSs). (ii) Administrative Staff: Firms shall provide at least two (2) technical recorders. (b) Specialized Experience and Technical Competence: Firms must demonstrate recent (within the past 5 years) significant experience and technical competence on Department of Defense (DOD), Federal, and other projects: (i) Previous Project Experience: It is suggested that Section F of part 1 be modified to include only one relevant project per page in order to clearly describe the scope of the project and demonstrate that the proposed team has previously worked together successfully, etc. Do not exceed ten pages for Section F of part 1. (ii) Certified Value Specialists: Firms shall provide resumes in the SF 330 for two (2) Certified Value Specialists. Resumes must be limited to include only relevant professional and specialized experience in value management, charrette, and project team meeting facilitation. At least one (1) Certified Value Specialist must be skilled in leading LEED reviews and the remaining Certified Value Specialist must demonstrate experience and familiarity with LEED process. (iii) Technical recorder team members must have a minimum of three years of experience with demonstrable experience in report generation and note taking for value engineering studies, charrettes, project workshops, and technical projects including the electronic distribution of documents. (c) Demonstrate past performance in preparing value engineering studies or charrettes on DOD, Alaskan, and other contracts. (d) Ability to Conduct Multiple Workshops Concurrently: Firms must have the ability to accomplish two (2) workshops at various locations concurrently during one week and the ability to maintain schedules and accomplish required work on four simultaneous task orders. (e) Ability to Perform Work within USACE Schedules: Typical timeframe for VE actions are the completion of all planning, coordinating, and staffing workshop activities within three weeks from the date of award. Contractors must be capable of completing the draft report within one week of completion of the workshop or charrette. Contractors must be capable of providing a final report within one week of receipt of comments on the draft report. CRITERIA F-H ARE SECONDARY AND WILL ONLY BE USED AS 'TIE-BREAKERS' AMONG TECHNICALLY EQUAL FIRMS: (f) The extent of participation of SB, SDB, historically black colleges and universities, and minority institutions in the proposed contract team, measured as a percentage of the total anticipated contract effort, regardless of whether the SB,SDB, HBCU, or MI is a prime contractor, subcontractor, or joint venture partner: the greater the participation, the greater the consideration. (g) Geographical Proximity: location of the firm in general geographical area of projects. (h) Volume of DOD contract award in the last 12 months. 4. SUBMISSION REQUIREMENTS: Firms submitting their qualifications should provide ONLY 1 copy and must include the following additional information as indicated: a) Part I, block c (11): include if previously worked with subcontractor and the number of task orders; b) Part I, block H(3): address how your team meets each selection criterion. The 6/04 edition of the SF330 MUST be used, and may be obtained from the Government Printing Office at: http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, or from commercial software suppliers for use with personal computers and laser printers in both Adobe Acrobat PDF and Form Flow formats. Part I-H of the SF 330 describes the firm's overall Quality Management Plan. A detailed contract-specific Quality Management Plan, which includes quality control and quality assurance plans, must be prepared for Government approval as a condition of contract award, but is not required with this submission. Part I and II of the SF 330 must be submitted. Submittals must be received at the address indicated above not later than 2:00pm Alaska time on 8 June 2009. Any submittals received after this date will not be considered. Note regarding hand carried submittals, express mail or mail delivered commercially: If a firm does not have a current pass to gain entry to the base, the firm must request a day pass to deliver the submittal by using the following procedures: Two (2) work days prior to delivery, the firm must provide the solicitation number, name of person or persons delivering the proposal, and name of employer. This information must be faxed to 907/753-2544 or forwarded electronically to the POC identified herein. This will be a day pass only. All passes are issued at the Boniface Gate, Elmendorf AFB, only. Each driver must provide a valid driver's license, proof of current insurance, current IM certificate, and current valid vehicle registration. All passengers are also required to provide picture a I.D. Requests forwarded after this date will not be considered. No additional information shall be provided, and no faxed or e-mailed submittals shall be accepted. This information must be faxed to 907/753-2544 or forwarded electronically to the POC identified herein, Ron Jackson, Contract Specialist, email: contact@example.gov OR +1 (555) 000-0000. Requests forwarded after this date will not be considered. No additional information shall be provided, and no faxed submittals shall be accepted. This is not a request for proposal. Point of Contact Ron Jackson, +1 (555) 000-0000 Email your questions to US Army Corp of Engineers, Alaska at contact@example.gov Place of Performance Address: US Army Corp of Engineers, Alaska CEPOA-CT, P. O. Box 6898, Elmendorf AFB AK Postal Code: 99506-0898 Country: US