Influenza and COVID-19 Vaccinations

The City of Ames is soliciting bids under solicitation number 2026-008 for the provision of on-site and walk-in influenza and COVID-19 vaccinations for the 2025/2026 season. The contract period runs from the date of award through February 27, 2026. Qualified vendors must provide various vaccine types, including Injectable Quadrivalent, High Dose Quadrivalent for seniors, FluMist, and COVID-19 boosters. The City intends to award one contract for on-site services and multiple contracts for walk-in clinics, provided the walk-in locations are within 30 miles of Ames, Iowa, and offer extended evening hours at least once per week. Vendors are responsible for all labor, equipment, and supplies, and must adhere to HIPAA and CDC guidelines. Bids must be submitted electronically via the AmesBids portal by August 7, 2025, at 7:00 PM. Evaluation is based on a trade-off methodology considering price, vendor experience, operational capability, and regulatory compliance, with a 1% price preference granted to local businesses that pay commercial property tax within city limits. Contractors must maintain comprehensive insurance, including Commercial General Liability and Automobile Liability with a minimum combined single limit of $1,000,000, and Workers' Compensation per Iowa law. All insurers must have an A.M. Best rating of A:VII or better. Payment is based on firm unit pricing for estimated quantities, with eligibility verified through City employee IDs or insurance cards.