Informal Quotes - Routine Facilities Maintenance Services - Fiscal Year 2027

The City of University Park is soliciting informal quotes for routine facilities maintenance services for fiscal year 2027, covering the period from October 1, 2026, through September 30, 2027. This solicitation seeks vendors for various trades, including plumbing, electrical, HVAC inspection and repair, elevator maintenance, painting, roofing, pest control, and general handyman services for six city-owned facilities. Because the anticipated annual expenditure per trade is expected to remain below the 100,000 dollar threshold for formal sealed bids, this process is conducted as an informal quote request. Vendors may submit pricing via OpenGov or email at any time during the fiscal year until the deadline on September 30, 2027. Award selection is at the discretion of the Purchasing Manager and may be based on the lowest responsible bidder, best value, or a per-line item or category basis. Selected vendors must be licensed and in good standing with relevant Texas state entities and must adhere to OSHA safety standards and local building codes. Requirements for award include the submission of a Conflict of Interest Questionnaire, state-required vendor certifications, and a completed new vendor packet. Contractors are required to maintain comprehensive insurance coverage, including Commercial General Liability and Workers Compensation, and must provide a certificate of insurance before commencing work. Payment terms are Net 30, with a preference for ACH payments.