Informal Quotes - Routine Facilities Maintenance Services - Fiscal Year 2027

The City of University Park is soliciting informal quotes for routine facilities maintenance services for fiscal year 2027, covering the period from October 1, 2026, through September 30, 2027. This solicitation, numbered 2027-01, seeks vendors for various trades including plumbing, electrical, HVAC, elevator repair, painting, roofing, pest control, general handyman services, and overhead door repairs. The scope includes both scheduled preventative maintenance and unscheduled on-call services across six city-owned facilities. Because the anticipated annual expenditure per trade is expected to remain below the state threshold of 100,000 dollars, this is an informal process rather than a formal sealed bid. Vendors may submit quotes via OpenGov or email at any time until the closing date of September 30, 2027. Award decisions will be made by the Purchasing Manager based on the best interest of the City, utilizing methods such as lowest responsible bidder, line item or category awards, or best value. Selected vendors must be licensed in the State of Texas, comply with all local building codes, and adhere to OSHA safety standards. Comprehensive insurance coverage, including Commercial General Liability, Business Auto Liability, and Workers Compensation, is mandatory. Administrative requirements include the submission of a New Vendor Packet, W-9, and required Texas state certifications and conflict of interest questionnaires. Payment terms are Net 30, with a preference for ACH payments. Specific technical requirements are provided for HVAC services, including detailed equipment lists and filter specifications for City Hall and the Peek Center.