Inmate Grocery & Meat Products Supply

INVITATION FOR BID IFB #009-45For the provision of:INMATE GROCERY & MEAT PRODUCTS SUPPLY Hall County, Georgia, Board of Commissioners is seeking qualified vendors to provide Inmate Grocery & Meat Products Supply (herein “Services”) for use by the Hall County Correctional Institution. The County seeks to award multiple vendors to perform all the services on a multi-year contract. The County will make any extension of the bidding period by a formal written addendum and publicly post on the County’s website. Schedule of Events:Date IFB Issued:  04/18/2024.Vendor Questions Due:  04/25/2024.Hall County Answers Due:   05/02/2024.Bid Due Date: 05/09/2024.                                Bidding Process: Hall County (herein “County”) is now accepting sealed bids for the provision of Services in the County’s Purchasing Division, located on the fourth (4th) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, until 2:00 p.m., EST on 05/09/2024. Bidders must submit three (3) copies of their bid along with all completed mandatory documents, signed affidavits in hardcopy and also include on one (1) USB Flash Drive with all documents.  Proposal Documents: Bidders may download bid submittal documents via the County’s Website at https://www.hallcounty.org/Bids.aspx  then choose Inmate Grocery & Meat Products Supply. General Qualifications: Bidders must be in the regular business of providing similar services, be licensed, insured, and bonded (if required) to perform services in the State of Georgia.  Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred and twenty (120) calendar days. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award.  The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. All forms and documents entitled ‘Mandatory’ must be completed and returned with the bid. Please sign Exhibit A - Contract. Award Process: The County reserves the option to reject any or all bids, in whole or part, or to select any bidder, without liability on part of the County to the Bidder to complete the described Work.   The County will award the contract to numerous companies to perform all work to the lowest cost, responsible and responsive bidder. Lead times and length of time to complete the services may also be a factor in award. The Bidder expressly understands that the County may reject bids for any reason.  1.0  SCOPE OF WORK             Basic Requirements:                       Section 1 – Meats / Meat Products            Section 2 – Cheese / Eggs / Dairy Products             Section 3 – Desserts / Fruits / Fruit Products / Snacks, Etc.             Section 4 – Vegetables            Section 5 – Flours, Meals, Grains, Breads            Section 6 – Jellies, Spreads, Etc.             Section 7 – Cereal            Section 8 – Soups, Soup Bases            Section 9 – Seasonings, Spices, Flavorings, Sauces, Colorings, Dressing, Mixes, Etc.              Section 10 – Drinks, Juices, Etc.             Section 11 – Misc. Kitchen Supplies  SECTION 1 - MEATS / MEAT PRODUCTS:Unit of MeasureUnit PriceItem#  BBQ BEEF CHPD TVP W/SAUCE (20)4 / 5#  BEEF BOTTOM, ROUND, GOOSENECK, FROZEN (+-70 lbs)3 / 28# AVG  BEEF FRANKS, ALL BEEF, 8 X 1 - 6 (10 lbs)2 / 5#  BEEF RAVIOLI, TOMATO SAUCE (6-# 10)6 / #10  BEEF, GROUND, 80% / 20 %, (10 # AVG) CHUB FZ8 / 10# AVG  CHICKEN BREAST MEAT, CHICKEN SALAD (10 lbs)10# Case  CHICKEN BREAST PATTY, BREADED, FROZEN (10 lbs)10# Case  CHICKEN SAUSAGE PATTY, FROZEN BISCUIT (10 lbs)10# Case  CHICKEN TENNDR FRTR HMSTYL2 / 5#  CHICKEN WING, JUMBO, FRESH FROZEN, UNBREADED, 200 CT (40 lbs)4 / 10#  CHICKEN WING, UNBREADED 120 TO 1803 / 5 lb.  CHICKEN, LEG QUARTERS - FRESH (40 lbs)4 / 10#  CHICKEN, SAUSAGE PATTY - 2 OUNCE (10 lbs)1 / 10#  FLOUNDER FISH FILLET, BREADED, RAW, 4 OZ FROZEN (10 lb CASE)1 / 10#  SAUSAGE, ANDOUILLE1 / 10 lb.  TURKEY BOLOGNA, BUTTERBALL 5oz. SLICED FROZEN12 / 2 lb.  TURKEY ROAST, BONELESS, WHITE / DARK RAW (20 lbs)22# Case  TURKEY ROLL, CAROLINA WHITE DELI W/BROTH2 / 10 lb.  TURKEY, CORN DOGS, FROZEN (18 lbs)18# Case      SECTION II - CHEESE / EGGS / DAIRY PRODUCTS:Unit of MeasureUnit PriceItem#  CHEESECAKE PIE FILLING, INSTANT, 6/4# 12 / 10 oz  CHEESE, AMERICAN, YELLOW, 160 SLICES (20)4 / 5#  CHEESE, CHEDDAR SAUCE, 6 / # 106 / # 10  CHEESE, CHEDDAR, MILD, BLOCK (40)1 / 42# AVG  CHEESE, MOZZARELLA, LOAF, LMPS (48)48# Case  CHEESE, WHITE MILD SAUCE, 3 / #103 / #10  EGGS, GRADE AA, WHITE, LARGE, LOOSE (15) (30 dz. $22)1 / 15 doz  MARGARINE SOLIDS, WEST CREEK30 - 1 lb.  MILK, EVAPORATED, 48 / 12 OZ. 48 / 12 oz    SECTION III - DESSERTS / FRUITS / FRUIT PRODUCTS / SNACKS, Unit of MeasureUnit PriceItem#  APPLES, SLICED, FANCY, IN WATER 6.5 LB (6 - 6.5)6 / # 10  APPLESAUCE, UNSWEETENED (6- # 10)6 / #10  BROWNIE MIX, PREMIUM (6-6 lbs)4 / 120 oz  CAKE MIX, CHOCOLATE DEVILS FOOD (6-5 lbs)6 / 5#  CAKE MIX, SPICE (6-5 lbs)6 / 5#  CAKE MIX, WHITE (6-5 lbs)6 / 5#  CAKE MIX, YELLOW (6-5 lbs)6 / 5#  CAKE, COCONUT, 9, FROZEN, CASE OF 44 / 55 oz  CAKE, PEACHES AND CREAM BUNDT (6)6 / Case  CHIPS, POTATO, BBQ, LAYS (104-1 oz)104 / Case  CHIPS, POTATO, REGULAR, LAYS (104-1 oz)104 / Case  CHIPS, POTATO, SOUR CREAM & ONION, LAYS (104-1 oz)104 / Case  COCONUT FLAKE - SWEET2 / 5#  COCONUT, BULK, FROZEN, 10 #1 / 10#  COOKIE, CHOCOLATE CRÈME FILLED, MOUNTAIN FARM125 / 1.2 oz.  COOKIE, NABISCO VANILLA WAFER (10 lbs)6 / 13.3 oz  COOKIE, OATMEAL CRÈME FILLED, MOUNTAIN FARM125 / 1.2 oz.  CRACKERS, SALTINES (500 / 2pk)500 / 2pk  CRANBERRY SAUCE, 6 / # 106 / 10#  DANISH, PETITE, VARIETY (96-1.25)4 / 24 ct  DANISH, SARAH LEE VARIETY24 / 3.25 oz.  DOUGH, CHOCOLATE CHIP JUMBO 160 / 2.5 oz  DOUGH, OATMEAL RAISIN, JUMBO (160-2.5)120 / 3oz  HONEY BUNS, MINI (96-1.36)96 / 1.36 oz  ICE CREAM CHOCOLATE48 / 4 oz.  ICE CREAM, STRAWBERRY, FROZEN,  4 OZ. CUP (12)1 / 48 ct  ICE CREAM, VANILLA, FROZEN,  4 OZ. CUP (12)1 / 48 ct  MUFFIN MIX, BLUEBERRY IMITATION (30)6 / 5#  PEACHES, IRREGULAR SLICED, LIGHT SYRUP (6-#10)6 / 10#  PEAR,  HALVES, 35-40, LIGHT SYRUP (6-#10)6 / # 10  PIE, CHOCOLATE CREAM, 10 (6)6 / 27 oz  PIE, LEMON MERINGUE GRAND, 10 (6-36)6 / 36 oz  PIE, PECAN, SOUTHERN STYLE, 10 BKD (6-36)6 / 36 oz  PIE, PUMPKIN, 10, BKD (6-36)6 / 43 oz  PIE, SWEET POTATO, 10 BKD (6-40)6 / 40 oz  PINEAPPLE, MAGELLAN SLICED, 66 COUNT, JUICE (6-#10)6 / 10#  PUDDING, CHOCOLATE (6-# 10)6 / #10  PUDDING, VANILLA (6-#10)6 / #10      SECTION IV - VEGETABLES:Unit of MeasureUnit PriceItem#  BEAN, ALLENS VEGETARIAN, BAKED (6-#10)6 / #10  BEAN, VEGETARIAN, NAVY IN TOMATO SAUCE (6-#10)6 / #10  BEANS, ALLENS REFRIED, VEGETARIAN, FANCY (6-#10)6 / #10  BEANS, DRY LIMA, BABY, (20)6 / # 10  BEANS, DRY, GREAT NORTHERN (20)6 / # 10  BEANS, DRY, LIMA, LARGE (20)6 / # 10  BEANS, DRY, PINTO, TRIPLED CLEANED (20)50# Bag  COLLARDS, CHOPPED (6-# 10)6 / #10  CORN, ON COB, FROZEN, 3, GRADE A / CT WEST CREEK (96 ct)1 / 96 ct  CORN, WHOLE KERNEL (6-#10)6 / #10  CUT GREEN BEANS6 10 lb.  EGG ROLL, VEGETABLE, FROZEN, 3 OZ. (100)72 / 3 oz  ITALIAN MEATBALL-FROZEN (10)320 / Case  MIXED VEGETABLES, WEST CREEK 6 / #10 cn  MUSHROOMS, PIECES & STEMS6 / #10  OKRA, HEAVY BREADED, FROZEN, SOUTH STYLE (20)4 / 5#  PEAS,  GREEN (6-#10)6 / #10  PEAS, DRY, BLACK EYE (20)6 / # 10  PEAS, WEST CREEK ENGLISH (6-#10)6 / #10  POTATO, INSTANT MASHED W/ VITAMIN C (6-5.31 cans)6 / 5.31#  POTATOES, WHOLE, NEW,  6 / #10, 60-80 CT6 / #10  POTATOES, YAM, CUT (6-#10)6 / #10  SPINACH, POPEYE (6-#10)6 / #10  SQUASH, YELLOW, BREADED, FROZEN, SLICED (30)1 / 20#  TATER TOTS, ORE IDA6 / 5#  TOMATOES, DICED, 3/4, IN JUICE (6-#10)6 / #10  TURNIP GREENS, CHOPPED, FANCY (6-#10)6 / #10    SECTION V - FLOURS, MEALS, GRAINS, BREADSUnit of MeasureUnit PriceItem#  BISCUIT DOUGH ROLL PARKERHOUSE, 2 OZ (245)240 / 1 oz  CORN MEAL, PLAIN, WHITE1 / 25#  CORN MEAL, SELF-RISING, YELLOW (25 lbs)1 / 25#  FLOUR, ALL PURPOSE, H&R (50)1 / 50#  FLOUR, SELF RISING (50)1 / 50#  FLOUR, TORTILLA, 8 PRESSED (12)144 / 2.11 oz  GRAVY MIX,  BROWN, COUNTRY STYLE, INSTANT (6-13 oz)6 / 16 oz  GRAVY MIX, PEPPERED, INSTANT (6-1.5 lb)6 / 1.5 pound bags  GRITS, QUICK COOKING (40)8 / 5#  MACARONI, ELBOW PASTA, LUIGI10 lb.   OATMEAL, QUICK COOKING (12-42 oz)12 / 42 oz  PIZZA CRUST 16 REGULAR FROZEN2 - 10 ct.  RICE, LONG GRAIN, PARBOILED (50)50# Case  SPAGHETTI, LUIGI PASTA 102 / 10 lb.  TOAST FRENCH STICKS, SLICED (10)24# / Case  YEAST ROLLS, FROZEN (150-2.4oz)245 / Case                SECTION VI - JELLIES, SPREADS, ETC.:    Unit of Measure    Unit Price    Item#  JELLY, APPLE (6-#10)6 / # 10  JELLY, GRAPE, (6-#10)6 / # 10  PEANUT BUTTER, CREAMY (WEST CREEK) (30)6 / # 10    SECTION VII - CEREALS:Unit of MeasureUnit PriceItem#CEREAL,  HOSPITALITY,  FROSTED FLAKES4 / 35 oz.  CEREAL, HOSPITALITY, RAISIN BRAN4 / 35 oz.  CEREAL, HOSPITALITY , TOASTED OATS HONEY NUT4 / 35 oz.    SECTION VIII - SOUPS, SOUP BASES:Unit of MeasureUnit PriceItem#  SOUP, CHICKEN NOODLE (12/50 oz)12 / 50 oz  SOUP, CREAM OF CHICKEN (12-50 oz)12 / 50.5 oz  SOUP, TOMATO, (12 / 50 OZ)12 / 51 oz    SECTION IX - SEASONINGS, SPICES, FLAVORINGS, SAUCES, COLORINGS, DRESSING, MIXES, ETC. Unit of MeasureUnit PriceItem#  BAKING POWDER CAN (10)6 / 5#  BAKING SODA (18)12 / 2#  BAR-B-QUE SAUCE (4- 1 gal)4 / 1 gal  BASIL, SWEET, (6 / 5 OZ.) 6 / 24 oz  CELERY SEED (6)6 / 1#  CHILI MIX SEASONING, NO MSG (6-5.7 oz)6 / 13 oz  CHILI POWDER, LIGHT, NO MSG (6-18)6 / 18 oz  CHIPS, CHOCOLATE, BULK, FROZEN, 25 # 1 / 25#  CHIPS, HERSHEYS CANDY CHOC SEMI-SWEET25 lb.  CINNAMON, GROUND (6-18)6 / 18 oz  COCOA-HERSHEY-(5 POUND BAG) 1 / 5#  CORN STARCH, (24 / 1 #)24 / 1#  CUMIN, GROUND (6-14 oz)6 / 14 oz  GARLIC POWDER (16 lbs)3 / 6#  GARLIC SALT (6-41.24 oz)1 / 41.25 oz  HOT SAUCE (4- 1 gal)4 / 1 gal  ITALIAN SEASONING (6-6.25 oz)6 / 6.25 oz  LEMON JUICE, PIKNIK RECONSTITUTED4 / 1 gal.  LEMON PEPPER (6-28 oz)6 / 28 oz  LIQUID SMOKE (4-1 gal)4 / 1 gal  MAYONNAISE HEAVY DUTY (4-1 gal)4 / 1 gal  MAYONNAISE, PC, PACKET (200-9gm)500 / 9 grm  MUSTARD, PREPARED (4-1gal)4 / 1 gal  MUSTARD, PREPARED, PC, PACKET (500-4.5gm)500 / 4.5  OIL, CANOLA, CLEAR, FRY. LIQUID, (35 #)1 / 35#  ONION POWDER (6-20 oz)6 / 20 oz  OREGANO, MEDITERRANEAN STYLE (4-24 oz)6 / 13 oz  PEPPER, BLACK, GROUND (3.5 lbs)1 / 5#  PEPPER, CAYENNE, GROUND (6-14 oz)6 / 14 oz  PEPPERS, JALEPENO, SLICED (6-# 10)6 / 10#  PEPPERS, RED, CRUSHED (6-13 oz)6 / 13 oz  PICANTE SAUCE (4-1 gal)4 / 138 oz  PICKLES, SPEAR, DILL KOSHER,  240-270 CT (5 gal bucket)5 gal  PIZZA SAUCE WITH BASIL10 lb.   POULTRY SEASONING (6-12 oz)4 / 24 oz  RANCH DRESSING MIX18 / 3.2 oz.  SAGE, GROUND (Rubbed) (6-6oz)6 / 6 oz  SALSA, THICK AND CHUNKY (4-1 gal)4 / 1 gal  SALT, TABLE, IODIZED (24-26 oz)24 / 26 oz  SEASONALL (6-35 oz)6 / 35 oz  SHORTENING, SOLID, SOY BLEND (50 lbs)50 # Case  SLOPPY JOE MIX, 12 / 16 OZ. (12-15 oz)6 / 15 oz  SOY SAUCE (4-1 gal)4 / 1 gal  SUGAR, GOLDEN BROWN (50 lbs)1 / 50#  SUGAR, GRANULATED, FINE (EXTRA FINE) (50 lbs)1 / 50#  SUGAR, POWDER, DIXIE CRYSTAL1 / 50#  SWEET RELISH4 / 1 gal.  SYRUP, BLENDED, (4 / 1 Gal)4 / 1 gal  SYRUP, PANCAKE & WAFFLE, DELUXE (4-1 gal)4 / 1 gal  TACO MIX (6-9 oz)6 / 9 oz  TERIYAKI SAUCE, (4 / 1 GAL)4 / 1 gal  THYME, GROUND, 6 / 11 OZ. (Leaves-not ground)6 / 6 oz  TOMATO KETCHUP, 33%, FANCY CONC. (6-#10)6 / # 10  TOMATO KETCHUP, PC, POLY PACKET (1000-9gm)1,000 / 9 grm  TOMATO PASTE (6-#10)6 / #10  TOMATO SAUCE, CONC (6-#10)6 / #10  VANILLA FLAVORING, IMITATION (6-32 oz)6 / 32 oz  VINEGAR, WHITE, 50 GRAIN, DISTILLED (4-1 gal)4 / 1 gal    SECTION X - DRINKS, JUICES, ETC.:Unit of MeasureUnit PriceItem#    COFFEE-REGULAR (28-10 oz)28 / 10 oz  COFFEE, JFG URN PACK, GROUND12 / 14 oz  MAXWELL HOUSE MASTER BLEND COFFEE42/1.25 oz.  TEA, ICED, BLACK, LARGE INSTL. BAGS, 100% LEAF (96-1 oz)96 / 1 oz       SECTION XI - MISC. KITCHEN SUPPLIES Unit of Measure Unit Price Item#  ALUMINUM FOIL, STANDARD ROLL, 18 (500 ft)1 / 500 ft  APRON, PLASTIC, WITH BIB, 1 /1000-CASE (500 ct per case)1 / 500 ct  BAG, POLY, SMALL ROASTER, 6 X 3 X 15 (1000 ct per case)1 / 1,000 ct  BOWLS, STYROFOAM, 12 OZ., WHITE RIM (1,000 ct per case)8 / 125 ct  CUPS, STYROFOAM, 12 OZ., WHITE, TALL (1,000 ct per case)1,000 ct  DETERGENT, ECOLAB POT / PAN 1 / 5 gal.  ECO-LAB JET DRY4 / 1 gal  ECO-LAB SOLID POWER4 / 9#  FILM, PVC, CLEAR, 18 ROLL, METAL EDGE (2000 ft per case)1 / 2,000 ft  FILTERS, COFFEE, 12 CUP SIZE, (2 / 500 ct per case)2 / 500 ct  FORKS, PLASTIC, WHITE, MEDIUM WEIGHT (1000 ct per case)1,000 ct  GLOVES, PE, LARGE, DISPOSAL, GAUNTLET CUFF (2000 ct per case)4 / 500 ct  GRILL SCREENS, 50 / 10 PK.CASE10 / 20 ct  HAIR NET1 / 144 ct  KNIVES, PLASTIC, WHITE, MEDIUM WEIGHT (1000 ct per case)1,000 ct  PAN LINERS, BAKERY, 16.38 X 24.38 (1000 ct per case)1 / 1,000 ct  PAPER, BUTCHER, 18 X 90' ROLL, WHITE (1-1000 ft)1,000 ft  PAPER, FILTER 18 1/2 X 20 1/2100 ea / 1 cs  PVC FILM, ROLL, (1-2000 ft)1 / 18  SANITIZER, ECOLAB OASIS1 / 2.5 gal.  SCOUR. PADS10.89 / 20 ct. Cs.  SCRUBBER, DISCO PAD (20 ct per case)4 / 10 ct  TEASPOON, PLASTIC, WHITE, MEDIUM WEIGHT (1,000 ct per case)1,000 ct  TRAY, STYROFOAM, 3C, WHITE HINGED, LARGE, 9 X 9 X 3 (150 ct per case)2 / 100 ct          2.0 SUBMISSION OF BIDS 2.01     Complete and include all the Mandatory Exhibit Documents shown below in 2.03.  Failure to include any of the mandatory documents listed may result in disqualification.  All responses must be in writing.   2.02     Bidders must submit their response in a sealed envelope clearly marked with “INVITATION FOR BID#: 009-45” on the outside.  The submittal must be signed.  Faxed or emailed bids are not accepted. 2.03     Follow these instructions carefully. Complete and return the following Mandatory Documents included in your bid envelope.  Exhibit A - Signed Contract Exhibit B – Bid Response SheetExhibit D – W-9 FormExhibit E – E-Verify AffidavitExhibit F - Ethics AffidavitCopy of Business LicenseCertificate of Insurance 2.04        Bidders are responsible to review and comply with any Addenda regarding this IFB posted on the County Website, sign and return all Addenda with the bid package response. 2.05        All bids must be sealed.2.06        If a Bid Bond is required then it must be included in the bid response.2.07        Any exceptions to specifications must be in writing and enclosed in the bid response.2.08        Bids openings are open to the public and bidders may attend but are not required to do so. 2.09        All bids, supporting materials and correspondence relating to this IFB become property of Hall County when received.2.10        Bidder bears all responsibility for expenses incurred in responding to this IFB and such to be borne exclusively by the proposer. 2.11        Bidders may submit bids to the following address by the deadline date and time. Deliver Bids in person or by FedEx/UPS/USPS or Courier to: Mike HawkinsIssuing OfficerHall County Government CenterPurchasing Division - 4th Floor, 2875 Browns Bridge Road, Gainesville, Georgia 30504                   NOTICE: Bidders are responsible for delivering their bids to the Purchasing Department on the 4th Floor of the Hall County Government Center before 2:00 PM on the due date provided. All Bids must be time stamped by the receptionist on the 4th floor.  If you desire to submit a “NO BID”, response then please indicate by checking here:  No Bid.  Please list the reason for no bid below.