Installation Services for Public Safety Two-Way Radios

The City of Pasadena seeks qualified contractors to provide comprehensive installation, removal, programming, configuration, testing, and commissioning services for its mission-critical two-way radio fleet, which includes over 2,500 Motorola XTL and APX series radios operating on a SmartZone trunked system. These radios support public safety and municipal operations across multiple departments including Police, Fire, Public Works, Water and Power, Transportation, and others. Services must be performed on a wide range of City-owned vehicles and equipment—from patrol cars and fire trucks to ambulances, utility vehicles, heavy equipment transporters, mobile command units, and specialty response trailers—ensuring minimal downtime and uninterrupted operational readiness. Work must comply with Motorola installation standards, industry best practices, and City requirements, including fabrication of custom mounting hardware, antenna installation, wiring, and full system documentation. All installations must adhere to prevailing wage laws under the California Labor Code, including Sections 1720 et seq. and 1777.5 for apprenticeship compliance, along with federal and state environmental regulations and the Pasadena Living Wage Ordinance. Contractors must hold a valid Unique Entity ID (UEI) from SAM.gov and comply with all federal, state, and local labor, environmental, and data security standards, including PCI DSS, HIPAA, and CJIS protocols. Performance is strictly limited to the City of Pasadena, California, with acceptance criteria determined by the City based on compliance with technical, legal, and quality benchmarks. Work must be completed within 90 days of purchase order issuance and all deliverables, including documentation and digital files, become City property. The City reserves the right to inspect, audit, and require correction of defective work at no additional cost, with all records maintained for a minimum of three years. Termination may occur with fifteen calendar days’ written notice, and change orders are required for any additional work, with no payment allowed without prior written approval. No explicit contract value, pricing details, or evaluation factors are provided, and while no formal special requirements section exists, compliance with labor, safety, and data standards is embedded throughout the agreement. Proposals must be submitted by August 13, 2026, to the City’s Purchasing Division in Pasadena, with no electronic portal specified for submission.