Insurance Consultant Services

The City of New Smyrna Beach is soliciting proposals under RFQ 03-27-FIN for professional insurance consultant services to manage the city's risk and insurance assets. The selected consultant will be responsible for analyzing liability, property, and workers' compensation plans, developing annual premium allocations, and assisting with the development and administration of Requests for Proposals for liability coverages. The contract features an initial three-year term with two optional one-year renewals, for a maximum cumulative term of five years. Payments will be administered in accordance with the Florida Prompt Payment Act. Qualified respondents must designate a Project Manager with at least five years of public-sector insurance consulting experience and relevant credentials, such as a Certified Risk Manager (CRM) designation. Proposals must be submitted via the City's e-Procurement Portal by 2:00 pm on November 6, 2026, and must adhere to a strict 30-page limit and a specific seven-tab organizational structure. Evaluation will be conducted by a committee using a 100-point scoring system, where the lowest proposed fee receives the maximum 25 points for the cost component. Final award authority rests with the City Commission. Required documentation includes a Statement of Insurance Compliance, Vendor Information Form, Disputes Disclosure Form, and Drug-Free Workplace Certification.