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Invoice Submission and Reimbursement Processing

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State & Local

Contract Overview

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The contract involves the preparation and submission of detailed, itemized invoices to facilitate the reimbursement of travel expenses, ensuring full compliance with applicable state regulations. It is a subcontract type agreement under the NAICS code 541211, which pertains to administrative management and general management consulting services. The work is to be performed in Springfield, Illinois, with a focus on accurate documentation and adherence to state requirements for expense reimbursement. Issued by the Management Operations agency of Illinois, the contract does not specify a solicitation number or set-aside classification, indicating open eligibility. The primary task centers on managing invoicing processes related to travel reimbursements, emphasizing precision and regulatory compliance. This arrangement supports efficient financial oversight and accountability within the state's travel expense reimbursement procedures.

General Info

Subcontract for detailed travel expense invoicing and reimbursement compliance in Springfield, Illinois.

Agency

Illinois → Management OperationsView Agency

NAICS

541211 - Offices of Certified Public AccountantsView NAICS

Place of Performance

Springfield, IL, 62704, US

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

Posted

subcontract

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Organization & Contact Information

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AgencyIllinois → Management Operations
ContactsNo contacts available
OfficeN/A
Organization / Agency
Illinois → Management Operations
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

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Preparation and submission of itemized invoices for travel expense reimbursement in compliance with state requirements.

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Same NAICS industry code

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NAICS: 561510
SLED
26-420DCEO-STRTC-B-50758 | Travel Services InternationalThe contract 26-420DCEO-STRTC-B-50758 issued by the Illinois Department of Commerce and Economic Opportunity (DCEO) seeks to engage qualified travel agencies to provide comprehensive international travel services over an anticipated two-year term. These services encompass booking international flights, arranging ground transportation, securing hotel accommodations within state-approved limits, managing detailed itineraries, offering travel insurance options, and ensuring full compliance with applicable state travel policies. Vendors are required to initially pay for all travel services and subsequently submit detailed, itemized invoices for reimbursement. Pricing proposals must remain valid for 90 days, with contract award based on the lowest total bid meeting all specifications. The contract is governed by the State of Illinois Standard Terms and Conditions, which establish requirements regarding payment schedules, minority contractor participation, invoicing, audit rights, subcontracting rules, confidentiality, and compliance with state laws such as the Prompt Payment Act and prevailing wage statutes. Vendors must also adhere to the Standard Illinois Certifications, which mandate ongoing compliance with procurement codes, eligibility criteria, legal and ethical standards, and prohibit engaging parties with disqualifying conduct like felony convictions or tax delinquencies. These certifications are material to contract validity and require annual reaffirmation for contracts exceeding one year, ensuring vendor integrity and legal conformity throughout contract performance and renewals. The contract is managed by the Illinois Management Operations agency in Springfield with Amanda Gray designated as the primary purchaser contact.
Travel Agencies

POSTED

6 months ago

DEADLINE

N/A
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