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IRB System Implementation & Training Services

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Place of Performance

Not specified

Set-Aside

NONE

Documents

This scope was carved out of 1255813.

The full solicitation package (12 documents), including the RFP, is on the prime solicitation, not on this scope.

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RFP 1255813 UW IRB System

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Organization & Contact Information

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AgencyUniversity of Washington
ContactsNo contacts available
OfficeN/A
Organization / AgencyUniversity of Washington
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs change management and user training for prime contractors on University of Washington IRB/HSD projects. Develops role-based training plans for PIs and IRB staff. Creates a customizable help library including videos and documentation. Manages the organizational transition from legacy Huron systems to the new SaaS platform. Delivers a comprehensive User Training Plan and a completed digital help library.

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The University of Washington is soliciting proposals for a Software-as-a-Service solution to support the Institutional Review Board and the Human Subjects Division. The objective is to replace a legacy system with a modern platform that streamlines workflows, enhances regulatory compliance, and improves the experience for researchers and staff. Key technical requirements include support for federated identity via SAML 2.0 or OpenID Connect, core page load times of two seconds or less for at least 95 percent of interactions, and a recovery time objective of four hours or less. The system must be capable of handling restricted data, utilizing AES-256 encryption at rest, and adhering to Washington State OCIO cybersecurity standards, including a 30-day patching window for critical vulnerabilities. Proposals must be submitted via the University's Workday portal by November 20, 2026, and must include signed confidentiality and MWBE response forms. Evaluation will be conducted by a designated team and may include interviews or presentations. The contract incorporates strict IT security terms, including a cyber liability rider and digital accessibility compliance with the ADA. Vendors are encouraged to meet voluntary participation goals for minority and women-owned businesses. Awarded contractors must maintain relevant records for six years following the contract's termination and provide reasonable access for audits by university or government representatives.
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