ITB - Large Privacy Pods and Related Items for the Harris County Public Library

The contract is for the procurement of Large Privacy Pods and related items for the Harris County Public Library, with a one-year performance period beginning approximately August 1, 2026, and extending through July 31, 2027, or until all ordered services are completed and accepted. The solicitation, identified as 26/0153, was posted on May 29, 2026, and bids are due by June 15, 2026, with all submissions required through the Bonfire portal or in sealed hard copy format to the Harris County Purchasing Agent in Houston, Texas. Bidders must submit a complete package including mandatory attachments such as the Bid Schedule, Certification of Compliance with Federal Standards, Statement of Bidder Qualifications, Lobbying Certification, Form 1295 Certificate of Interested Parties, HUB certification, and other documentation verifying responsibility and compliance. The contract is classified under NAICS code 423420, and the award will be made to the lowest responsive and responsible bidder based on firm, all-inclusive pricing that covers labor, materials, equipment, and overhead, with no additional costs to Harris County. Price-related factors such as transportation costs and life cycle costs may be considered. A bid bond of 5% is required if the contract value exceeds $100,000, and a performance bond is mandatory for non-public works contracts over $50,000. The winning contractor must meet rigorous federal and state compliance requirements, including adherence to 2 CFR 200.326, Uniform Guidance, Title VI of the Civil Rights Act, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, and Harris County’s minimum wage policy. All workers must be fully trained, and labor compliance is enforced through certified payroll records and subcontractor wage documentation. Insurance mandates include workers’ compensation with $1 million per accident and per employee liability, and commercial general liability coverage with no restrictive endorsements. Items delivered must be new, unused, of the highest quality, and installed in a workmanlike manner, fully functional in all aspects including electrical outlets, lighting, ventilation, occupancy sensors, door operation, structural stability, and acoustics. Final acceptance by Harris County requires successful system testing and verification of compliance with all specifications; delivery or installation alone does not constitute acceptance. Deficiencies must be corrected at no cost to the County, and products or installations failing to meet standards are