Lexmark Printers MS431

The Office of the Illinois Secretary of State, specifically the Vehicle Services agency, is soliciting bids for the procurement of 350 new Lexmark MS431DN printers (part number 29S0050), 350 corresponding 550-sheet trays (part number 29S0050), and 350 three-year warranties consisting of a one-year standard and a two-year extended warranty (part number 2371823). This is a brand-name specific procurement that prohibits refurbished equipment. The contract will be awarded in full to a single responsive and responsible bidder offering the lowest total cost. Delivery is specified as FOB Destination to Springfield, Illinois, with an initial requirement of 100 printers to be delivered as soon as possible, followed by subsequent orders. The solicitation requires electronic submission via the BidBuy portal by November 10, 2026. Awardees must maintain comprehensive insurance coverage, including one million dollars per occurrence for general commercial liability and auto liability, as well as legally required worker's compensation. The contract includes standard state provisions such as a 30-day notice for termination for convenience, a 12-month minimum warranty for supplies, and compliance with the Illinois Freedom of Information Act. Bidders must also provide various certifications, including Illinois Procurement Gateway registration, disclosures regarding business operations in Iran, and compliance with the Illinois Department of Human Rights Act. Invoicing is generally required upon contract completion, with a strict deadline of July 31 for any expenses incurred through June 30 of any given year.