ITB - Voter Registration Certificates and Mailing Services for the Harris County Tax Assessor - Collector

The contract involves providing voter registration certificates and mailing services for Harris County, Texas, with an expected duration of one year beginning approximately December 1, 2025. The project is solicited under the solicitation number 25/0238 and has a contract value estimated between $500,000 and $1,500,000. The scope includes the production and mailing of voter registration certificates, requiring vendors to adhere to Harris County’s comprehensive bid submission guidelines, including certifications of non-collusion, tax residency, and compliance with federal, state, and local laws. The bidding process emphasizes ethical business practices, proper licensing, and insurance requirements, with detailed forms for subcontractor approval, insurance proof, and certifications such as Form 1295. The contract aims to ensure accurate, timely distribution of voter registration materials while maintaining strict adherence to legal and procedural standards. The procurement process involves multiple documentation steps, including bid acknowledgment forms certifying the integrity of the submission, subcontractor listing forms to detail involved vendors, and detailed insurance requirements to mitigate risk. The documents underscore Harris County’s emphasis on transparency, compliance, and quality control, requiring bidders to demonstrate proper licensing, insurance coverage, and residency status. The project’s successful execution will depend on vendors’ ability to meet these rigorous standards, ensuring efficient and compliant delivery of voter registration certificates and mailing services over the contract period.