IW219428 - Clemens

The contract involves providing pest control services at the Clemens Unit for the Texas Department of Criminal Justice (TDCJ), with the initial service period set from September 1, 2025, through August 31, 2026, and options to renew annually up to four additional years. The scope includes routine interior and exterior pest management, targeting a variety of pests such as rodents, insects, and other common invaders, with specific exclusion of certain vertebrates and wood-destroying organisms. The vendor must supply licensed pesticide applicators, adhere to federal and state regulations, and coordinate with TDCJ personnel to ensure effective and safe pest eradication, including detailed reporting and documentation of services performed. The services are scheduled at multiple locations within the facility, with treatment frequencies ranging from monthly to quarterly, and emergency response within 72 hours at additional cost. The procurement emphasizes compliance with extensive contractual, safety, and security requirements, including insurance coverage, background checks for personnel, and strict security protocols for staff, vehicles, and tools on correctional property. The vendor must also demonstrate minimum qualifications such as proper licensing, insurance, and experience, and submit a HUB subcontracting plan to promote diversity. Payment terms specify a 30-day net period following invoice receipt, with provisions for withholding or offsetting payments in case of non-compliance or unresolved issues. The contract incorporates standard clauses on default, termination, confidentiality, intellectual property rights, and force majeure, along with detailed instructions for bid submission, site visits, and communication protocols. Overall, the contract seeks a responsible, qualified vendor capable of delivering comprehensive pest management services in a secure, regulated environment, ensuring compliance with legal, safety, and operational standards set forth by the Department.