J--Annual Service Air Cooled Chiller Units

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) Solicitation VA258-12-Q-0741 is issued as a request for quotation. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular2005-36. (iv) This procurement is being issued as a 100% Small Business set-aside under NAICS code 423740 with a small business size standard of $7M. (v) CLIN 0001, (1) YR. (vi) The Contractor shall furnish all management, supervision, labor, transportation, materials and all other required items necessary to perform all operations in connection with the below listed service requirement at the Southern Arizona Veterans Affairs Health Care System facilities, Tucson, Arizona. Contractor shall submit a copy of all applicable training certifications to substantiate the capability to perform the below services. Failure to include the certifications will void consideration of your quote. (vii) Period of Performance: This service will consist of a base year with four additional option years. (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. (ix) 52.212-2, Evaluation -- Commercial Items applies. Quotes will be evaluated on price. (x) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. (xii) Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders--Commercial Items to include clauses 52.209-5--Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters,52.209-6--Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, 52.222-41-Service Contract Act, 52.232-33-Payment by Electronic Funds Transfer--Central Contractor Registration, 52.237-3--Continuity of Services, 52.247-34--F.o.b.- Destination, 52.222-19-Child Labor-Cooperation with Authorities and Remedies, 52.222-37-- Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans, 52.222-42--Statement of Equivalent Rates for Federal Hires applies to this acquisition and 252.232-7003 "Electronic Submission of Payment Requests." VAAR 852.203-70 - Commercial Advertising, VAAR 852.203-71 - Display of Department of Veteran Affairs Hotline Poster, VAAR 852.219-10, VAAR 852.237-70 - Contractor Responsibilities, VAAR 852.273-76 - Electronic Invoice Submission. Department of Labor Wage Determination number 2005-2025, Revision #14, Dated 06/13/2012 is hereby incorporated into this synopsitation and any subsequent contract award. (xiii) Offers are required not later than Aug 15, 2012 at 1:00 PM local time. (xiv) Contracting Officer: Gregory D. Manning, contact@example.gov +1 (555) 000-0000. STATEMENT OF WORK: "CHILLER MAINTENANCE SERVICES": REQUIREMENTS: the contractor shall provide all, labor, equipment, tools, parts, and material necessary to maintain and repair the following equipment in accordance with manufacture's specifications. Service shall consist of preventative maintenance, calibration and safety controls, 24/7/365 coverage for emergency repair call-back service; all work shall be performed during regular business hours 0800-1630 Monday- Friday. Oil analysis and monthly service is required on all equipment. The contract shall be for a base year with four one-year to extend. 1. Bldg 29 MRI Kraus chiller: M/N KSC215-L-U/S S/N S215.4001.02.340.0809 2. Bldg 28 CT/Scan Filtrine M/N SMS-500E-60A-WP S/N 4254/02 3. Bldg 38 PET SCAN Kraus M/N KPC108-L-US S/N 109.4001.07.686.0707 4. Bldg 57 Liebert Air Cooled M/N DH209AUAAE1 S/N 549148-001 5. Bldg 57 Liebert Condensing unit M/N CDF510CA S/N 0049C41285 Description/Specifications/Work Statement Performance: All work shall be performed by fully qualified technicians with a minimum of five years experience in the maintenance of commercial air conditioning equipment similar to that listed above and qualified to work on the specific equipment. All work preformed shall be in strict compliance with manufacturer's guides for each model of equipment. Service shall comply with all EPA regulations pertaining to reclaiming and recycling of CFC/Freon. Contractor shall provide all Freon and keep a record of usage on each equipment item. Upon arrival at the VA Medical Center the service representative shall promptly notify the COTR or designee at Ext 6640 advising that he/she are on site and ready to commence service. The service representative shall provide a written service report to the COTR or designee obtaining a concurring signature that all work has been completed satisfactory prior to leaving the site. Failure to follow above procedures by service representative may result in nonpayment for rendered services. Replacement Parts: Only new standard parts shall be used in making repairs, except as provided herein. All new parts furnished shall be current manufacture and shall have full compatibility with the equipment for which it is intended. Inspection: A record showing when each preventative or emergency maintenance visit was made Calibration verification for each testing instrument used during the preventative maintenance check for each equipment item. The contractor shall maintain a performance assurance log showing when the scheduled preventative maintenance checks were performed on each equipment item in the system. The logs and records shall be of a quality sufficient to satisfy the maintenance program requirement requirements of the Joint commission on Accreditation of Healthcare Originations. This documentation shall be presented to the Work Control clerk or COTR before departing the station. Location of Service: Whenever possible, all repairs shall be made on site at the VA Medical Center. When removal of equipment to the contractor's shop is necessary the service representative shall make arrangements through the COTR before removing any equipment from the premises. Similar equipment shall be furnished by the contractor without expense to the government when equipment is removed from the premises. SCHEDULE OF PRICING: Period of Unit of CLIN # Performance Issue Qty Unit Price Yearly Total 0001 Date of Award - Sep 30, 2013 YR 1 $_____________ $______________ 0002 Oct 1, 2013 - Sep 30, 2014 YR 1 $_____________ $______________ (First Option Year) 0003 Oct 1, 2014 - Sep 30, 2015 YR 1 $_____________ $______________ (Second Option Year) 0004 Oct 1, 2015 - Sep 30, 2016 YR 1 $_____________ $______________ (Third Option Year) 0005 Oct 1, 2016 - Sep 30, 2017 YR 1 $_____________ $______________ (Fourth Option Year) ____________________________________________________ __________________ Printed Name and Title of Authorized Company Representative Date _____________________________________________ ____________________________ Signature of Authorized Company Representative Phone No. and E-mail Address