NOTICE OF INTENT TO SOLE SOURCE The Department of Veteran's Affairs, Bay Pines VA Healthcare System located in Bay Pines, Florida (VISN 8) has a requirement to procure Preventive and emergency repair maintenance on dishwashers. General: The Contractor shall provide all supplies, materials, parts, equipment, labor, supervision, management and transportation to perform all tasks as identified below. All work is to be performed in accordance with the guidelines established by Federal, State and local ordinances, with the Manufacturer's Service Manual and Quality Control Manual, and with all terms, conditions, provisions, schedules and specifications provided herein. Preventative Maintenance: Preventive maintenance inspection(s) will be performed during regular administrative working hours unless specifically authorized by the Contracting Officer. The Contractor will be required to furnish a complete checklist of items that are to be accomplished under the preventive maintenance service. During this maintenance period, the equipment will be set to manufacturer's specifications in performance aspects. The Contractor will take corrective action (within scope of this contract) on equipment defects which are discovered during the planned maintenance services. Emergency Repair: The Contractor shall provide emergency repair service within four hours after notification by the Contracting Officer or the COTR during regular administrative working hours. Emergency repair service between preventive maintenance inspections will be performed at no additional charge to the Government. The Contractor shall provide a twenty-four hour emergency telephone number for repair service. Repair Personnel: Personnel performing maintenance and repair must be fully qualified, competent Field Service Technicians. "Fully Qualified" is based upon training and on experience in the field. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved Field Service Technicians for each make and model the Contractor services at the VAMC upon request by the Contracting Officer. The Contracting Officer and/or the COTR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment. If subcontractor(s) are used, they must be approved by the Contracting Officer; the Contractor shall submit any proposed change in subcontractor(s) to the Contracting Officer for approval/disapproval. Parts: This contract includes unlimited parts replacement as required on a new parts basis. Replacement parts include all items except for consumable supplies as listed below. All parts included and installed under this contract shall be factory authorized replacement parts, unless reconditioned or refurbished parts are authorized by the COTR and meet manufacturer's specifications and quality assurance. System Upgrades: The Contractor will provide engineering changes to improve reliability and precision as they become available from the manufacturer. Upgrades will be installed and operational on the system within (30) thirty days after notification by the Government or manufacturer. Response Time: Contractor will commence on-site performance for unlimited emergency service within 4-hours due to equipment malfunction, Sunday through Saturday, including Federal holidays, between the regular working hours of the kitchen of 6:00 a.m. to 7:30 p.m. Contractor will check in with the COTR or using service before commencement of work. Reports: Upon completion of the preventive maintenance inspection and/or emergency repair, the Contractor shall submit to the Engineering Service or the COTR, a service report indicating what repairs, service, calibration, etc. were performed. This report shall be signed by the using service designee attesting that the equipment is in satisfactory working order and is functioning at an acceptable level of performance. NOTE: If the ticket is not signed and/or submitted, payment may be withheld pending resolution. Items Covered: 1. Hobart Dish Machine EE # 81981 S/N: 271191780 Model # FT900D-263 2. Aeroworks Dishware Conveyor EE # 81914 S/N# J111264 Model # SBC 3. Hobart Mulcher EE # 81985 S/N # 10-0200601 Model # WPS-1200 4. Champion Cartwasher EE # 81982 S/N # 11-9848 Model # 3072-PT-SCSC 5. Douglas Pot & Pan Washer EE # 81983 S/N # 11/9952 Model # SD-36-SCSC 6. Hobart TurboWash EE # 81986 S/N # 23-1133003 Model # TW 11 The VA intends to procure this requirement on a sole source basis in accordance with the statutory authority of 41 U.S.C. 253(c)(1) as implemented by the Federal Acquisition Regulation (FAR) 6.302-1, Only One Responsible Source and No Other Supplies or Services will Satisfy Agency Requirements. This acquisition will be accomplished using commercial item procedures in accordance with FAR Part 12. The VA intends to negotiate a firm fixed- price 6-month base contract with four (40 1 year options to ITW FOOD EQUIPMENT GROUP LLC - DBA HOBART CORPORATION 5424 W. Waters Avenue, Tampa, FL. The NAICS code for this requirement is 811310, with a size standard of $7 million. THIS NOTICE OF INTENT IS NOT A REQUEST FOR QUOTES. The VA is seeking a small business to perform this service. Interested parties that believe they can meet this requirement must supply information about their capabilities to the Contract Specialist no later than 4:00 p.m. (Eastern Standard Time), June 10, 2013. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the requirement listed. A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. TELEPHONE INQUIRIES WILL NOT BE ACCEPTED. Written inquiries or comments regarding this announcement may be emailed to Janice Fornaro, Contract Specialist at email address:
contact@example.gov,
