J--NFS PM QUARTERLY & ANNUAL PMS ARE NEEDED FOR COOLING EQUIPMENT Amendment to include Small Businesses

1.SCOPE OF WORK Contractor shall furnish all parts, labor, materials, transportation, tools, equipment and all other items deemed necessary to provide 3 quarterly preventative maintenance visits and 1 annual service on the refrigeration units listed below in paragraph 2.2 Equipment List. The services will be provided at San Francisco VA Medical Center, 4150 Clement Street, San Francisco, CA 94121. 2.Testing 2.1 Contractor shall provide necessary manpower and supervision to properly execute preventative maintenance and service of refrigeration units listed in paragraph 2.2 Equipment List. 2.1.1 Preventative Maintenance (PM) will be scheduled on a quarterly basis. Contractor shall schedule quarterly visit with the Contracting Officer Technical Representative (COR). 2.1.2 PM will be performed during normal hours from 8:00 AM to 4:30 PM, Monday through Friday, except Federal Holidays. Federal Holidays observed by the United States Government are as follows: New Year s Day; Martin Luther King Jr. s Birthday, President s Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; Christmas Day; and any other day officially declared by the President of the United States to be a federal holiday. 2.1.3 Upon the request of the COR, the contractor shall provide maintenance services for refrigeration units due to emergencies during the year, whether scheduled or unscheduled. These emergencies can be holidays or other days designated by the COR. These emergency situations may require work after the normal work hours or an increase in personnel during normal work hours. In the event emergency hours are required, notification will be given to the contractor as soon as possible. The contractor shall provide emergency call-ins services within two hours of notification. 2.2 Equipment List: See Attachment 1. 2.3 The testing shall include inspection and repair as required but not be limited to the following list of tasks: 1. Perform standard leak check repair if necessary. 2. Check condenser coils for debris, clean as necessary with manufactures approved coil cleaner. 3. Check and repair all refrigerant joints and valves for refrigerant leaks. 4. Check TXV for proper function and corrosion, if equipped. Replace if necessary. 5. Check all electrical connections for tightness, tighten as necessary. 6. Check condenser and evaporator fan operation. Repair or replace. 7. Check and add in refrigerant circuits for proper charge. Inform COR of any added amounts. 8. Check defrost time functionality, adjust if needed. 9. Check pressure drop across filter driers, replace/ clean as necessary. 10. Provide detail PM Check Sheet. 11. Review work with SF VAMC and report condition and any recommendations. 12. Clean work areas. 2.4 Replacement Consumable parts and labor shall be covered by this contract and parts shall be replaced with manufacturer approved parts only (i.e. belts, contactors, fuses, heaters, thermistors, gauges, overloads, aux contactors, filter dryers, oil, schrader valves, etc.). Other than OEM parts will be approved by COR prior to being used. 2.5 The contractor shall provide a paper and email a copy check off sheet noting the equipment being tested and serviced. The check off sheet shall be turned and emailed to the COR for approval after the work is complete with 5 business days. Equipment needing repairs outside of the SOW will be included in the report with cost of materials and labor included for each problem found. 2.6 Service Histories. Service history for each unit beginning at the contract award date shall be kept for reference. 2.7 The Contractor shall perform preventative maintenance according to manufacturer's specifications; to include at minimum four quarterly preventative service maintenance visits on each unit. The Contractor shall follow manufacturer s guidelines on service and maintenance and document evidence demonstrating that each chiller has been inspected according to those procedures. 2.8 At the conclusion of each PM, the Contractor shall provide a copy of written service reports indicating the date of service, the model, serial number and location of equipment serviced, the name of the service representative, and the services performed, parts replaced, and confirmation of test completion and functionality. 2.9 The Contractor shall furnish all Safety Data Sheets (SDS) on all lubricants, chemicals solvents and other potential hazardous materials used for maintenance and inspections. The Contractor shall furnish the SDS not later than 5 Calendar days after award. 2.10 New Equipment: The COR shall notify the Contracting Officer prior to add or delete any equipment from the contract. Equipment may be added or deleted from the service contract as needed upon notification by the Contracting Officer (to be documented in writing via contract modification). 3. Emergency Repair of tested equipment 3.1 Emergency Services: The contractor shall provide 24/7-days response to emergency repairs problems at the VA Medical Center on chillers they do preventative maintenance on. Response time shall be required within a 24 hour time-frame. Service techs will be dispatched within 24 hours to make repairs and cost of repairs and parts needed to complete the repairs will be provided to the COR, if not covered in the SOW. 4. Qualification 4.1 Contractor shall have been engaged in maintaining/servicing/testing the equipment listed in paragraph 2.2 for a minimum of three (3) years. 4.2 Contractor shall have a field service representative who has received maintenance training specific to the models listed in paragraph 2.2 Equipment List. 4.3 Contractor shall provide evidence of appropriate training of any field service. 4.4 Contractor shall ensure all technicians are compliant with required EPA license. Copies of the Technicians EPA license will be provided to the COR prior to preforming any service or work. 4.5 Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer. Attachment 1 Type of Refrigerator Description VA Equipment# Production Alto-Shaam Blast Chiller EE274944 Production Traulsen Blast Chiller EE142062 Cold Foods Continental Nourishment Fridge EE296724 Cold Foods Traulsen Ice Cream Freezer EE318795 Cold Foods Continental EE296936 Cold Foods Norlake Ice Cream Freezer (CLC) EE301846 Cold Foods Sandwich Fridge Production Continental Cook's Fridge EE296937 Walk in Walk-In Cooler #5 Walk in Walk-In Cooler #6 Walk in Walk-In Cooler #7 Walk in Food Bank Walk in Walk-in Freezer Production Support Continental Employee Fridge EE296725 Production Support Traulsen EE318796 Travline Aladdin Ice Tea Fridge EE281120 Travline Continental Late Tray Fridge EE296723 Cold Foods Traulson Undercounter Fridge EE331618 Travline Milk Cooler EE331098 Travline Aladdin Air Curtain #1 EE281119 Travline Aladdin Air Curtain #2 EE281121