J--NON PERSONAL SERVICES: ANNUAL MAINTENANCE AND OPERATING INSPECTIONS, 3 EACH CHILLERS, FORT SILL, OKLAHOMA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation document W9124L-07-T-0154 is issued as a Request for Quotation. The applicable NAICS code is 811310; SIC code is 8733; size standard is $6.5 million.. This solicitation is iss ued under FAR subpart 13.5, Test Program For Certain Commercial Items. Services shall be performed at Fort Sill, OK. The following non-personal services are required: CLIN 0001 NON PERSONAL SERVICES: ANNUAL MAINTENANCE AND OPERATING INSPECTIONS Base year, SubCLIN 0001AA: Furnish all labor, parts, materials, supplies and equipment necessary to provide one (1) annual shutdown maintenance inspection per chiller as described in the enclosed service program Period of Performance will be 1 October 2007, or d ate of contract award, THROUGH 30 September 2008 unit price __________ X 3 Each = ________ ; subCLIN 0001AB, Furnish all labor, parts, materials, supplies and equipment necessary to provide five (5) operating inspections per chiller as described in the e nclosed service program/plan., unit price ________ X 15 each = _________; subCLIN 0001AC, Furnish detailed report of services performed after each inspection. Report will incude equipment log readings taken during inspection, condition of equipment and recommended repairs. If any services are necessary, these will also be included in the report, unit price __________ x 18 Each = ___________; subclin 0001AD Emergency Service: available on 24-hour priority basis. Response time will be 4 hours, total NT E: $1,000.00, provide hourly rate _______; subclin 0001AE, Replacement of Parts that are not included as part of the required inspections. These parts are required to be listed separately on the invoice. Parts exceeding $250.00 must be approved by the co ntracting officer, total NTE $5,000.00; SUB SLICIN 0001AF, MANDATORY DEPT OF ARMY REPORT REQUIRED 31 OCT 2008, unit price _ _______ (1 each); CLIN 0002 NON PERSONAL SERVICES: ANNUAL MAINTENANCE AND OPERATING INSPECTIONS OPTION Period 0ne, subclin 0002A A: : Furnish all labor, parts, materials, supplies and equipment necessary to provide one (1) annual shutdown maintenance inspection per chiller as described in the enclosed service program Period of Performance will be 1 October 2008 oTHROUGH 30 Sep tember 2009 unit price __________ X 3 Each = ________ ; subCLIN 0002AB, Furnish all labor, parts, materials, supplies and equipment necessary to provide five (5) operating inspections per chiller as described in the enclosed service program/plan., unit p rice ________ X 15 each = _________; subCLIN 0002AC, Furnish detailed report of services performed after each inspection. Report will incude equipment log readings taken during inspection, condition of equipment and recommended repairs. If any service s are necessary, these will also be included in the report, unit price __________ x 18 Each = ___________; subclin 0002AD, Emergency Service: available on 24-hour priority basis. Response time will be 4 hours, total NTE:$1,000.00, provide hourly rate ___ __; subclin 0002AE, Replacement of Parts that are not included as part of the required inspections. These parts are required to be listed separately on the invoice. Parts exceeding $250.00 must be approved by the contracting officer, total NTE_$5,000.00 ; SubCLIN 0002AF, MANDATORY DEPT OF ARMY REPORT REQUIRED 31 OCT 2009, unit price _ _______ (1 each); : CLIN 0003 NON PERSONAL SERVICES: ANNUAL MAINTENANCE AND OPERATING INSPECTIONS Option Period Two , SubCLIN 0003AA: Furnish all labor, parts, mater ials, supplies and equipment necessary to provide one (1) annual shutdown maintenance inspection per chiller as described in the enclosed service program Perio d of Performance will be 1 October 2009, , THROUGH 30 September 2010 unit price __________ X 3 Each = ________ ; subCLIN 0003AB, Furnish all labor, parts, materials, supplies and equipment necessary to provide five (5) operating inspections per chiller as described in the enclosed service program/plan., unit price ________ X 15 each = _________; subCLIN 0003AC, Furnish detailed report of services performed after each inspection. Report will incude equipment log readings taken during the inspection, c ondition of equipment and recommended repairs. If any services are necessary, these will also be included in the report, unit price __________ x 18 Each = ___________; subclin 0003AD Emergency Service: available on 24-hour priority basis. Response time will be 4 hours, total NTE:$1,000, provide hourly rate ______; subclin 0003AE, Replacement of Parts that are not included as part of the required inspections. These parts are required to be listed separately on the invoice. Parts exceeding $250.00 must b e approved by the contracting officer, total NTE_$ 5,000.00; SUB SLICIN 0003AF, MANDATORY DEPT OF ARMY REPORT REQUIRED 31 OCT 2010, unit price _ _______ (1 each); CLIN 0004 NON PERSONAL SERVICES: ANNUAL MAINTENANCE AND OPERATING INSPECTIONS Option Peri od Three , SubCLIN 0004AA: Furnish all labor, parts, materials, supplies and equipment necessary to provide one (1) annual shutdown maintenance inspection per chiller as described in the enclosed service program Period of Performance will be 1 October 2010 , THROUGH 30 September 2011 unit price __________ X 3 Each = ________ ; subCLIN 0004AB, Furnish all labor, parts, materials, supplies and equipment necessary to provide five (5) operating inspections per chiller as described in the enclosed servic e program/plan., unit price ________ X 15 each = _________; subCLIN 0004AC, Furnish detailed report of services performed after each inspection. Report will incude equipment log readings taken during inspections, condition of equipment and recommended repairs. If any services are necessary , these will also be included in the report, unit price __________ x 18 Each = ___________; subclin 0004AD Emergency Service: available on 24-hour priority basis. Response time will be 4 hours, total NTE $1,00.00, provide hourly rate _____; subclin 0004AE, Replacement of Parts that are not included as part of the required inspections. These parts are required to be listed separately on the invoice. Parts exceeding $250.00 must be approved by the contracting office r, total NTE $5,000.00; SUBCLIN 0004AF, MANDATORY DEPT OF ARMY REPORT REQUIRED 31 OCT 2011, unit price _ _______ (1 each); CLIN 0005 NON PERSONAL SERVICES: ANNUAL MAINTENANCE AND OPERATING INSPECTIONS Option Period Four, SubCLIN 0005AA: Furnish all labor, parts, materials, supplies and equipment necessary to provide one (1) annual shutdown maintenance inspection per chiller as described in the enclosed service program Period of Performance will be 1 October 2011 , THROUGH 30 September 2012 unit pr ice __________ X 3 Each = ________ ; subCLIN 0005AB, Furnish all labor, parts, materials, supplies and equipment necessary to provide five (5) operating inspections per chiller as described in the enclosed service program/plan., unit price ________ X 1 5 each = _________; subCLIN 0005AC, Furnish detailed report of services performed after each inspection. Report will incude equipment log readings taken during inspection, condition of equipment and recommended repairs. If any services are necessary, th ese will also be included in the report, unit price __________ x 18 Each = ___________; subclin 0005AD Emergency Service: available on 24-hour priority basis. Response time will be 4 hours, total NTE $1,000.00, provide hourly rate ______; subclin 0005AE, Replacement of Parts that are not included as part of the required inspections. These parts are required to be listed separately on the invoice. Parts exceed ing $250.00 must be approved by the contracting officer, total NTE $5,000.00; SUB SLICIN 0005AF, MANDATORY DEPT OF ARMY REPORT REQUIRED 31 OCT 2012, unit price _______ (1 each). PERFORMANCE WORK STATEMENT and Service Program/Plan are attached. EQU IPMENT LIST: Centrifugal Chiller#1, Trane, Model # CVHF1060, serialL05L05263 tonnage 323 tons; Centrifugal Chiller #2, McQuay model PEH087, serial 5VM012300, tonnage 527 tons; Centrifugal Chiller #3, McQuay model PEH087, serial # 5SJ0303100, tonnage:1, 000 tons. WAGE DETERMINATION 05-2525 REV 4 DATED 6/26/07 APPLIES. STATEMENT OF WORK FOR CHILLER INSPECTION 1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to inspect three (3) chil lers at Reynolds Army Hospital, Fort Sill, Oklahoma.in a manner that will ensure continuous and safe operation. Make, model and serial numbers are listed on attached sheet. 2. INSPECTION SERVICES. The contractor shall perform one annual and five operati onal inspections per year per each chiller. 2.1. The Government will furnish the necessary utilities for performance of the services stated in this contract. 2.2. The contractor shall prepare and submit a written report within two working days after each inspection. The report shall identify each chiller, the location, inspection work performed, additional repairs that may be needed in the future, date of inspection, and general overall condition of the chillers. 3. CLEANUP OF WORKPLACE. 3.1. Upon comp letion of any maintenance work the general area shall be cleaned. The Contractor shall remove all trash, broken or used parts, and cleaning materials from the machine room. Cleaning materials and shop towels used by the Contractor shall be not disposed o f on Government property. The Contractor shall be responsible for safe guarding all Government property in the work area. At the close of each work period, facilities and equipment shall be secured. 4. HAZARDOUS MATERIALS. 4.1. The Contractor shall com ply with USAFACFS 200.2 and 40 CFR Part 260-299, for proper handling and storage of hazardous materials used. 4.2. Materials Safety Data Sheets (MSDS) shall be maintained on all hazardous materials. 5. EMERGENCY SERVICE CALLS. 5.1 On contract start dat e, the Contractor shall provide a telephone number or long distance telephone number with reverse charges to the Contracting Officer that is answered 24 hours a day, seven (7) days a week, where the Contractor can be notified or contacted for emergency wor k. 5.2 Contractor shall respond with 4 hours after being called.6. QUALITY CONTROL. 6.1. Contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and and to assure the requirements of the contract are provided as specified. The contractor shall develop and implement procedures to identify and prevent defective services from recurring 8. QUALITY ASSURANCE. The government will periodically evaluate the contrac tors performance. 8.1. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions -- Commercial Items,for nonconforming services.9. HOURS OF OPERATION: All work shall be performed during nor mal hours of operation.. Normal hours of operation are from 8:00 a.m. to 5:00 p.m., Monday through Friday, except for legal public holidays. 10. PERSONNEL. 10.1 The Contractor personnel shall be factory trained technicians who specialize in HVAC, refrige ration and electoronic systems maintenance and repair of chillers. 11. ACCOUNTING FOR CONTRACT SERVICES The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the cont ractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to complete ly fill in all the information in the format using the following web address: https://cmra.army.mil/ . The required information includes: (1) contracting Office, Contracting Officer, Contracting Officers Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub- contractors); (6) Estimated direct labor hours (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-con tractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (The Army Requiring Activity is responsible for providing the contractor with its UIC fo r the purpose of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, county, when in a overseas location, using standardized nomenclature provided o n website; (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees employed in theater this reporting period (by country). Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a for mat for transferring files from a contractors systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. Cen trifugal Chillers Service Program/Plan Contractor will perform the following procedures: Annual Inspection 1. Test for refrigerant leaks including relief valve piping outlets 2. Check main starter and control panel 3. Inspect and tighten electrical connections 4. Check relays, operating, and safety controls 5. Check condenser and evaporator flow switch operation and calibrate 6. Check vane control setting, operation and calibrate 7. Check water side pressure drops across vessels for proper water flow 8. Check refrigerant and oil levels 9. Check oil pressure and oil pressure drop through oil filter 10. Meg compressor and oil pump motors 11. Clean oil cooler strainer, water cooled only 12. Check oil sump/casting heater operation 13. Perform spectrographic oil analysis for wear metal, moisture, acid 14. Inspect vibration eliminators and inspect water piping for leaks 15. Check head pressure control operation for tower fans or bypass valve 16. Check minimum condenser water temperature operation 17. Perform MicroTech check, log, and last fault analysis, analyze performance 18. Clean purge drum and oil separator where applicable 19. Check oil in purge pump and oil separator where applicable 20. Lubricate purge pump motor where applicable 21. Clean external surfaces 22. Log chiller operating conditions, analyze performance 23. Review chiller operation with customer 24. Notify customer of any needed repairs Operational Inspection 1. Review owners log for trends 2. Test for refrigerant leaks including relief valve piping outlets 3. Inspect starter contacts for burns and discoloration 4. Run chiller and log readings, analyze performance 5. Check vane control operation 6. Check water side pressure drops across vessels for proper water flow 7. Check oil sump/casting heater operation 8. Record unusual noised and vibrations 9. Record refrigerant and oil levels 10. Review chiller operation with customer 11. Notify customer of any needed repairs Exceptions and additions: Customer to inspect and brush all condenser tubes. Predictive Maintenance: Contractor will perform the following procedures: Spectrochemical Oil Analysis (per chiller: Parameters tested, Results, Metals,Diagnosis Moisture, Trends, Acid Number, Recommendations The following provisions and clauses apply: 52.204-7, Central Contractor Registration; 52.212-1, Instructions to Offerors, Commercial Items; past performance. The contractor shall submit three references with proposal.); 52.212- 3, , Aug 2007 and 252-212-7 000, June 2005 Offeror Representations and Certifications, Commercial Items, must be completed and submitted with the offer; 52.212-4 Contract Terms and Conditions, Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Exe cutive Orders, Commercial Items (including 52.203-6, 52.219-8, 52.219-28,52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-39, 52.222-41, 52.222-42, 52.222-43, 52.222-50, 52.232-36, in accordance with 52.232-36, (g) The third party is: US Bank, GPC Payme nt Services, PO Box 6313, Fargo, ND 58125-6313, (h) The purchase card to be used is: Government Purchase Card (GPC)., 52.222-41,52.222-42, 52.222-43); Aug 2007; 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defens e Acquisitions of Commercial Items (including 52.203-3, 252.225-7001, 252.225-7012, 252.243-7002, 252.247-7023); 252.204-7004a, Required Central Contractor Registration. Wage Determination: 05 -2525 (Rev 4), dated 6/15/2007 applies. All questions shall be E-Mailed to contact@example.gov and contact@example.gov The following provision and clause also apply and provides websites for information purposes: 52.252-1 Solicitation Provis ions Incorporated by Reference, and 52.252-2 Clauses Incorporated by Reference, addresses www.arnet.gov/far, www.farsite.hill.af.mil; Award will be made based upon the best value to the Government in accordance with procedures in FAR 13.106-2(b). Fax trans missions of quotes will be accepted, fax number +1 (555) 000-0000. All responsible sources may submit a quote which will be considered. Direct all questions to Judy Ballew at +1 (555) 000-0000, E-Mail: Judy contact@example.gov.