J035--New Annual ITOPs UPs Preventive Maintenance Base Plus Two 692-26-2-668-0156

This solicitation is a combined synopsis and request for quotation under FAR subpart 12.202 for commercial preventive maintenance services on two ITUPS uninterruptible power supply systems located at the VA Southern Oregon Rehabilitation Center & Clinics in White City, Oregon. The procurement is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses with a NAICS code of 811310 and a size standard of $13 million in annual receipts. The contract structure includes a base year and two option years, each as a separate line item, with performance required on an annual basis. Work must adhere strictly to OEM guidelines from Eaton/APC and comply with NFPA 99, NFPA 110, and NFPA 70E standards, as well as VA-specific safety and IT change-control procedures. Offerors must demonstrate OEM certification or equivalent expertise, and all work must be scheduled to avoid disruption of critical IT operations. All proposals must include a Method of Procedure and Job Hazard Analysis submitted at least ten business days prior to any maintenance activity, along with completed PM checklists, deficiency logs with severity classifications and corrective recommendations, high-resolution photos of equipment, and separate repair quotes for any work exceeding $1,000. Documentation must be formatted in PDF using the standardized filename scheme and submitted by May 27, 2026, at 3:00 p.m. Eastern Time, either by email or physical delivery to the Network Contracting Office 20 in Vancouver, Washington. The quality of deliverables and compliance with technical and safety requirements are central to evaluation, with price being a required but unweighted element, suggesting a best-value trade-off approach. Acceptance is administrative and based on government review of submission completeness and adherence to specifications by the VA Contracting Officer’s Representative. The contracting officer’s point of contact is Brian Stephen, and offerors must possess a valid Unique Entity ID registered in SAM.gov and be verified as SDVOSB through VetBiz.gov.