J041--HVAC System Controls Preventative Maintenance (VA-26-00034531)

This contract, identified by solicitation number 36C26326Q0515 and titled J041--HVAC System Controls Preventative Maintenance, is a firm-fixed-price award issued by the Department of Veterans Affairs through Network Contracting Office 23 in Saint Paul, MN, for comprehensive preventative maintenance services related to HVAC, refrigeration, and air-circulating equipment at the Omaha VA Health Care Systems in Nebraska. The base performance period begins May 25, 2026, and extends through May 24, 2027, with four optional one-year extensions through May 24, 2031, and a potential six-month tail under FAR 52.217-8, making the total possible contract duration up to six years. Work must be performed at the Omaha, NE location, with 24/7 emergency response and point-of-contact availability required, and all services must comply with OSHA, NFPA 70E, USACE EM 385-1-1, and other federal and state safety standards. The contract includes line items for field maintenance, software and graphic system upkeep, corrective repairs, system upgrades, emergency responses, spare parts, technical documentation, training, and cybersecurity reviews, though no pricing details are provided in the solicitation. Award will be made on a lowest-price technically acceptable basis with price as the sole evaluation factor, and the award is set aside entirely for small businesses under FAR 19.5. Offerors must be registered in SAM and provide a Unique Entity Identifier, and must also hold current certification as a Schneider Electric EcoXpert Factory Authorized Partner qualified to service Andover Continuum and TAC I/A systems. Submissions must be electronic, under 20 pages in 11-point font, and include two verifiable past performance references, completed representations and certifications, and evidence of compliance with VA data protection rules and prohibitions on certain telecommunications equipment. All clauses are incorporated by reference with key deviations applied, including enhanced personnel vetting and identity verification requirements, whistleblower and ethics compliance, electronic invoicing via VA’s EIPP system, and mandatory flowdown of subcontractor requirements. Payments will be made exclusively through Electronic Funds Transfer to a designated VA office in Coralville, IA, with all deliverables and data owned outright by the Government. Failure to meet any mandatory technical or certification requirement will result in immediate rejection.