J041--ICE MACHINE CLEANING/SANITIZING

The Department of Veterans Affairs, through the 261-NETWORK Contract Office 21 in Mather, California, has issued a small business set-aside solicitation for quarterly ice machine cleaning and sanitizing services under solicitation number 36C26126Q0701. The contract, titled J041–ICE MACHINE CLEANING/SANITIZING, is classified under NAICS code 811310 with a small business size standard of $12.5 million and is structured as an Indefinite Delivery Indefinite Quantity (IDIQ) contract with five one-year ordering periods, beginning July 1, 2026, and ending June 30, 2027, with a possible extension of up to six months total under FAR 52.217-8. Performance will take place at the VA Central California Health Care System in Fresno, California, where the contractor is required to service 17 ice machines, primarily Follett and Hoshizaki models, including units that are spare or out of service. The scope includes quarterly cleaning and descaling of supply lines, replacement of plastic components upon request, application of service labels indicating date and contractor information, and maintenance of detailed records of service start and end times. All cleaning must adhere to manufacturer guidelines, SOP 138M-25-020, and NSF-approved OEM or equivalent chemicals. The contractor must submit proposals in three volumes—Technical, Experience, and Price—as PDFs via email to gary.christensen@va.gov by June 2, 2026, with a 5 MB file size limit, and must include a title page with the solicitation number, vendor details, and full compliance with FAR 52.212-3 representations. Offers must also include a completed SF 1449 with UEI and SAM registration confirmation, and resumes of key personnel with HVAC licensing and journeyman-level experience. All personnel accessing VA facilities must pass a Tier 1/Low Risk background investigation consistent with VA Directive 0710, and contractors must flow down personnel vetting requirements to subcontractors and BAA partners. Evaluation will be based on technical capability, past performance (with preference for VA experience and CPARS ratings of satisfactory or better), SDVOSB/VOSB credit for verified veteran-owned vendors, and total price including options. Invoices must be submitted monthly via VA’s