This Government Contract opportunity from Department Of Veterans Affairs was posted on April 24, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
J043--Notice of Intent to Sole Source - Well Water Replacement Chillicothe VAMC
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The Department of Veterans Affairs, VISN 10, at the Chillicothe VA Medical Center in Ohio, has issued a Notice of Intent to Sole Source a contract for comprehensive repairs and upgrades to its well field infrastructure, including the replacement of two water pumps and associated systems. The requirement calls for full-service delivery of labor, materials, equipment, and supervision to test and video-inspect two existing wells, perform staged mechanical and chemical rehabilitation, remove outdated pump assemblies, and install two new submersible pumps capable of delivering 350 gallons per minute at 60 to 75 PSI, along with integrated VFDs, SCADA controls, communications wiring, pressure sensing logic, and replacement meters and check valves. The contractor must also conduct complete system startup and testing, provide full operations and maintenance documentation, and offer a 36-month warranty covering both equipment and workmanship. The work must be completed within a strict 90-day period from issuance of the Notice to Proceed, at the well field located approximately half a mile east of State Route 104. This acquisition is justified under FAR 6.302-1 as a sole-source action due to the unique, site-specific expertise required, which only Moody’s of Dayton possesses. Key reasons include their established diagnostic history with the facility’s wells, intimate knowledge of the existing well depths, pitless adapters, and pump configurations, and proven ability to integrate new control systems with legacy infrastructure without disrupting operations. No other vendor has demonstrated equivalent familiarity or the capacity to meet the tight timeline. While the notice is not a solicitation for competitive quotes, any firm wishing to challenge the sole-source determination must submit a capability statement by May 1, 2026, that includes active SAM.gov registration, UEI number, certification of business size under NAICS 811310, detailed technical qualifications covering all aspects of the work, verifiable references of comparable projects, and clear, convincing evidence that competition would be advantageous to the government. The anticipated contract type is Firm Fixed Price, and while no estimated value is provided, the government retains full discretion to proceed with a sole-source award absent compelling evidence to the contrary. Responses will be reviewed solely to assess potential for competition; submission does not guarantee consideration for award, and no obligation is created by this notice.
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Organization & Contact Information
Full Description
LOCATION: Department of Veterans Affairs (VA), VISN 10 Chillicothe VA Medical Center 17273 State Route 104 Chillicothe, OH 45601
SUBJECT: Intent to Sole Source Water Well Field and Equipment Repairs (Pump Replacement, Well Rehabilitation, Controls and Communications Upgrades)
NOTICE NUMBER: 36C25026Q0527
PSC CODE: J043 Maintenance, Repair, and Rebuilding of Equipment Pumps and Compressors
NAICS CODE: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance Small Business Size Standard: [Insert SBA size threshold]
DESCRIPTION OF REQUIREMENT The Chillicothe VA Medical Center requires a specialized contractor to provide all labor, materials, equipment, transportation, and supervision necessary to: Test and video inspect two existing wells Perform staged mechanical and chemical rehabilitation of wells Remove existing pumps, motors, drop pipe, and pitless assemblies Furnish and install two new submersible pump/motor assemblies and accessories capable of delivering 350 GPM at 60 75 PSI Replace meters, 6 inch check valves, and gauges Install VFDs, alternating control, and SCADA Install communications equipment and wiring Install pressure sensing and logic Perform complete system startup and testing Provide all required O&M documentation Provide a 36 month warranty for installed equipment and workmanship
PLACE OF PERFORMANCE Chillicothe VAMC Well Field located east of State Route 104, approximately ½ mile from the Main Boiler Plant.
PERIOD OF PERFORMANCE Not to exceed 90 calendar days from issuance of the Notice to Proceed (NTP).
ANTICIPATED CONTRACT TYPE Firm Fixed Price (FFP)
ESTIMATED MAGNITUDE [Insert: e.g., Below the Simplified Acquisition Threshold or a range if permitted]
AUTHORITY This acquisition is being conducted under FAR 6.302 1 Only One Responsible Source.
JUSTIFICATION SUMMARY Based on market research and historical technical findings, Moody s of Dayton is the only responsible source with the unique qualifications necessary to perform the integrated well field rehabilitation, pump replacement, communications, and SCADA/VFD control work required by the Chillicothe VAMC.
Moody s possesses: Site specific diagnostic history Familiarity with well depths, pitless adapters, and pump configurations Expertise integrating with existing control/SCADA systems Immediate availability to perform the work without operational disruption
No other vendors identified possess equivalent site specific knowledge or the ability to meet the VA s performance schedule.
THIS IS NOT A REQUEST FOR COMPETITIVE QUOTES However, any firm believing it can fully meet this requirement may submit a capability statement demonstrating clear and convincing evidence of its ability to perform the work within the required timeframe.
RESPONSE INSTRUCTIONS Submit capability statements no later than 4:00PM on May 1, 2026 to: Matthew Curtis Contract Specialist Email: matthew.curtis1@va.gov
Submissions must include: UEI number and active SAM.gov status Business size for NAICS 811310 Technical capability supporting all required tasks Demonstration of ability to meet the 90 day schedule References for comparable projects
Any response to this notice must show clear, compelling, and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A decision by the Government not to compete this action based on this notice is solely within the discretion of the Government
SAM REGISTRATION Respondents must be registered and active in SAM.gov.
POSTING DURATION This notice will remain active for 7 calendar days.
DISCLAIMER This notice does not obligate the Government to award a contract. No solicitation is available at this time. Responses will be used solely to determine whether additional sources exist that could fulfill the requirement.
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