J045-- Chiller Plant Tube Bundles & Steam Trap Replacement

Department of Veterans Affairs Lt. Col Weathers Jr Memphis VA Medical Center Sources Sought Notice Chiller Parts Repair and Replacement
This Sources Sought Notice is for informational and planning purposes only and does not constitute a solicitation. Network Contracting Office 9 seeks potential sources for Chiller Parts Repair and Replacement. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied that the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided. Note: This Sources Sought Notice is subject to cancellation before the due date for responses. Please monitor SAM.gov daily for updates.
If your organization has the potential capacity to perform these services, please provide the following information:
Organization name, address, point of contact, email address, web site address, and telephone number.
Business size: small, small disadvantaged, woman-owned, Hub Zone, serviced-disabled veteran-owned small business (SDVOSB), veteran owned small business (VOSB), large business, etc.
Business type under NAICS 238220, which contains a size standard of $19.0 million, Commercial and Government Entity (CAGE) Code and System for Award Management (SAM) Unique Entity ID (UEI) number.
Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational, and staff capability.
Responses to this SSN shall not exceed 4 pages and should include all the foremost mentioned information. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe Portable Document Format (PDF).
The government will evaluate market information to ascertain potential market capacity to:
Provide services consistent in scope and scale with those described in this notice and otherwise anticipated.
Implement a successful plan that includes contractor compliance with program standards, quality control, and performance.
Provide services under a firm-fixed-price contract.
NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and verified in Veteran Small Business Certification (VetCert) Veteran Small Business Certification (sba.gov).
Based on the responses to this SSN/market research, this requirement may be set-aside for SDVOSBs, VOSBs, small businesses, procured through full and open competition, or sole sourced.
Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this SSN by 5:00 PM EST, October 21, 2026. All responses under this SSN must be emailed to kristie.collins@va.gov. Telephone inquiries will NOT be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in Federal Acquisition Regulation Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220.
Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization s qualifications to perform the work. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation or combined solicitation may be published in Contract Opportunities (formerly Federal Business Opportunities or FBO). However, responses to this notice shall not be considered adequate responses to a solicitation.
Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
Background: Building 1A experienced a failure within the preheat system piping. An inspection revealed missing metal at the top of the flange on one of the preheat system/heat exchangers resulting in a leak of approximately five (5) gallons of a glycol-water mixture down the floor drain. Assessment confirmed that the heat exchanger flange had failed.
The units in Bldg.1A effected are AHU-1(SPD), AHU-4 (Nuclear Med), AHU-5(Audiology), AHU-7 SE Quadrant 2nd Floor This would be Zone D / G units. This also impacts AHU-18 and AHU-19 which serves the main bed tower entrance.
Other failed heat exchangers are in 6018, and we have also located failing valves in BE208. The facility is in need of repairs to its heating system. The assessment of our heating system includes replacing heat exchangers, check valves, steam traps, vacuum breakers, gate valves, actuator valve assemblies, and the re-insulation of repaired piping system. The Department of Veterans Affairs, Network Contracting Office 9, is seeking sources that can provide equipment that meets the following technical specifications:
Work will be performed during weekend, regular and OT hours as directed. The contractor shall provide material and labor to install new steam and hot water valves at the Memphis VA. Provide material: {(Qty 2) 1-1/2 steam control valves and (Qty 2) 1 steam control valves: 24 volt 0-10 Bellimo 250-400psi closing pressure}, (Qty 6) 6 high temp butterfly valves (Hot water glycol lines), miscellaneous piping and fittings, and 6 butterfly lug bolt sets. Provide labor and tools to install new valves as directed. Provide material and labor to re-insulate newly installed valves. Contractor shall provide material, labor and tools to install (Qty 2) new HX Bundles (HX bundles, steam traps, check valves, and vacuum breakers provided by the VA). Miscellaneous piping for HX s to be provided by contractor. Also provide material and labor to insulate newly installed piping in chiller plant. Contractor will be replacing steam heat exchanger bundles (to be provided by VA), steam traps, check valves, vacuum breakers, one 1-1/2 gate valve, and redoing insulation on heat exchanger. Material - 1- 1-1/2 gate valve, steam traps, check valves, vacuum breakers, 2- 4 flange packs, 6 - 3 insulation with 2 - 90s, 5 long 18 diameter heat exchanger with metal jacket in 6018. Contractor will be demoing 30 of 3 pipe and welding plates on the lines that will remain in ceiling as well as putting 2 - 3 blinds on butterfly valves. We will also be replacing 2 steam control valves with new. Steam pressure 15 psi. Material: 2 3 blind flanges, 1 3 butterfly lug bolt set, Qty 2 new steam control valves in BE208. The service required includes: Remove all damaged heat exchangers, bad actuators and valve assemblies, gate valves, vacuum breakers, steam traps, check valves, and damaged insulation. Install (Qty 2) new HX Bundles (HX bundles, steam traps, check valves, and vacuum breakers provided by the VA). Miscellaneous piping for HX s to be provided by contractor. Provide material and labor to insulate newly installed piping. Provide material and labor to install new steam and hot water valves at the Memphis VA. Provide material: {(Qty 2) 1-1/2 steam control valves and (Qty 2) 1 steam control valves: 24 volt 0-10 Bellimo 250-400psi closing pressure}, (Qty 6) 6 high temp butterfly valves (Hot water glycol lines), miscellaneous piping and fittings, and 6 butterfly lug bolt sets. Provide labor and tools to install new valves as directed. Provide material and labor to re-insulate newly installed valves. Verify heat exchanger and valve operations, including verification of controls and correcting of leaks as required. Remove all debris from areas in the chiller plant, 6018, and BE208 associated with work performed. Work can be done during normal business hours and overtime hours. All work must be coordinated with the COR.
PERIOD OF PERFORMANCE: The Period of Performance is 3 days after the contract is awarded, with a completion date of no later October 31,2026, date subject to change. Both normal hours, weekends and overtime hours should be utilized.