J045--FY27 - HV Fuel Treatment, Polishing, Tank Bottom Cleaning

The Department of Veterans Affairs, Network Contracting Office 02, is soliciting quotes for a firm-fixed-price contract to provide annual fuel treatment, polishing, and tank bottom cleaning services for diesel fuel storage systems at the Castle Point and FDR Montrose campuses of the Hudson Valley Healthcare System. This requirement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 562998. The scope of work includes the removal of water, debris, and bio-organisms, fuel polishing using 0.5 micron filter elements, the application of biocides and stabilizers, and the proper disposal of generated waste. The contractor is also required to perform laboratory analysis of fuel samples using ASTM methods and provide detailed reports and corrective action recommendations to ensure the operational readiness of emergency power systems in compliance with NFPA 101, NFPA 110, and Joint Commission standards. The contract is structured with a base year running from October 1, 2026, to September 30, 2027, with four subsequent one-year option periods extending through September 30, 2031. Award decisions will be based on a combination of technical capability, past performance, and price, with non-price factors weighted approximately equal to price. Offerors must submit a three-volume proposal consisting of technical capability, past performance, and a complete price schedule. Key requirements for submission include a liability insurance certificate, a signed VAAR 852.219-75 LOS Certification, and evidence of SAM.gov registration. Invoicing is handled electronically via the Tungsten Network and is processed by the VA Financial Services Center in Austin, Texas, following a successful inspection by the Contracting Officer's Representative.