J045--Notice of Intent to Sole Source (Butler VAMC) Inspection, Calibration, Tuning, and Testing Services of the Boiler Management System

The Department of Veterans Affairs, Network Contracting Office 4, intends to award a sole-source, firm-fixed-price, indefinite-delivery/indefinite-quantity (IDIQ) service contract to Combustion Service & Equipment Co. for the inspection, calibration, tuning, and testing of boiler management systems and associated equipment at the Butler Veterans Affairs Medical Center in Butler, Pennsylvania. This contract, supported by NAICS code 811310 and PSC code J045, has a one-year base period with four optional one-year extension periods and is structured under FAR procedures allowing sole-source procurement due to the vendor’s exclusive authorization as a Fireye representative for the region. All work must be performed on-site at the medical center and includes annual external and internal boiler inspections, combustion tuning, relief valve servicing, and non-destructive testing of pressure vessels in strict compliance with NFPA 85-2007, NBIC Part RB, and ASME Boiler and Pressure Vessel Code standards. Technicians must hold ASNT Level II certification for wet fluorescent magnetic and ultrasonic testing, possess manufacturer-specific training on Fireye/Nexus and Weishaupt systems, and adhere to OSHA 30-hour and OSHA 10-hour safety requirements, with all personnel required to wear VA-issued identification and follow strict access controls on federal property. The contractor is required to submit comprehensive written reports within 30 days of each service, including National Board Forms NB-6 and NB-7, annotated sketches and photographs of deficiencies, calibration certificates for test equipment, and combustion tuning data in MS Excel format, all compiled into two 3-ring binders for government review. Performance obligations include 24-hour emergency availability with a one-hour phone response and two-hour on-site arrival timeline, though emergency work requires prior written approval from the Technical Point of Contact. Work must occur Monday through Friday, 7:00 a.m. to 5:30 p.m., excluding federal holidays, with 24 hours’ notice required for schedule changes. Invoicing must be itemized by performed line items and submitted within seven days of service completion, with no reimbursement for parking violations or unauthorized work. The contractor assumes full responsibility for confined space entry operations and must submit a VA-approved health and safety plan prior to beginning any task. No pricing details or contract value are disclosed in the notice, and while the government invites capability statements from other potential vendors through July 25, 2026, it retains full