J061--Cummins Facility Generator Maintenance Services for the Grand Junction CO VA Medical Center

Page 1 of Page 1 of Page 1 of In accordance with FAR 6.302-5, this Notice of Intent is to inform all parties the Department of Veterans Affairs, Network Contracting Office (NCO) 19 located at 6162 South Willow Drive Suite 300, Greenwood Village, CO 80111 intends to award under a Firm Fixed Price contract as a sole source procurement for the following requirement to a Large Business, Cummins Inc., 7401 Church Ranch BLVD Unit 206, Broomfield, Colorado 80021: Cummins Inc. is the OEM and the sole authorized maintenance servicer for Preventive, Unscheduled, Fluid Sampling, Inspections, and Load Bank Maintenance Testing of proprietary Cummins Industrial Facility Power Generators based on the market research. Equipment List: Generator Voltage Unit Model # Engine Model # Generator Model # AST Gallons Bldg. 1 (North) 277/480v 1250DQGAA QSK-50-G4 P1734B1 9,562 Bldg. 1 (South) 120/208v 400DFEH QSX15-G9 0249-5108-02 1,700 Bldg. 9 277/480v 750DQCB NTA-855-CS 500FDR7018DDW 5630 Bldg. 35 120/208v 300DQHAB QSM11-G4-NR3 HC1434F1 1500 Portable 120/208v 277/480v DFEK-1767984 3408501 HC.I534E1 547 VA Location: VA Western Colorado Health Care System, 2121 North Avenue, Grand Junction, CO 81501 The OEM: Cummins Inc. maintenance services that are to be provided by Cummins Inc. are: Quarterly PM Service The contractor shall perform services Quarterly in February, May, August, and November, or no more than two (2) weeks before or after. PM Tasks performed by the contractor shall include, but not limited to the following services in accordance with each generator s technical manual requirements for quarterly services. Load test maintenance free batteries Check and record battery charger/alternator for proper charge rate. Check for proper cranking termination upon starting. Clean and apply corrosion inhibitor to the terminals of lead acid batteries. Torque battery cable connections. Inspect and tighten starter motor(s) connections. Cooling System Visual inspection of radiator or heat exchanger for leaks, damage, and obstruction. Check radiator coolant level and replenish if required. Test coolant for proper antifreeze percentage. Test corrosion inhibitor concentration, record. Check jacket water heater for proper operation and adjust thermostat setting as needed. Inspect condition of radiator cap, gasket and sealing surface. Visual inspection of water pump and cooling system gaskets for leaks. Check belt tension and inspect for cracking and fraying if accessibility without disassembly permits. Inspect pulleys for excessive wear and lubricate hub bearings. Inspect flexible water connections for cracking, leaks, and pliability. Tighten hose clamps. Clean and inspect the after cooler. Lubrication System Check engine, governor & oil bath air filter oil level, replenish as required. Check for excessive crankcase blow-by with engine running. Visual inspection of front and rear crankshaft seals and lubrication system gaskets for leaks. Inspect oil hose and connections for cracking, leaks, and pliability. Clean and inspect the oil cooler. Replace sock oil filter at B9 generator. Fuel System Diesel Engine Inspect flexible fuel lines for cracking, leaks, and pliability. Check day tank/base tank level and test day tank pump for proper operation. Operate fuel-priming pump, check for proper operation and leaks. Drain water from water separator(s). Check fuel system for leaks. Check electronic governor connections and actuator. Inspect steel fuel lines for cracks, leaks, and proper line bracket support. Exhaust System Inspect flexible exhaust coupling for cracks, excessive leakage, broken, or missing hardware. Inspect exterior of exhaust manifolds for oil/fuel slobbering (signs of wet stacking). Inspect exhaust rain protection and exhaust outlet screening. Drain water in exhaust moisture traps. Air Intake System Inspect and clean air filters for plugging and deterioration. Check all intake piping for damage and loose connections. Clean and inspect air cleaner seal for pliability and sealing. Inspect turbocharger for excessive endplay clearance (if accessible) and seal leakage. Control Panel Operational check of illumination and safety lamps. Check electronic control panels for fault codes, notify customer of any codes that need to be addressed. Check proper operation of engine and generator instruments with generator running. Adjust governor control for optimum performance and frequency. Adjust voltage regulator for proper voltage. Inspect for excessive dirt accumulation and clean. Test emergency stop. General/Other Walk around inspection of complete installation. Inspect generator set vibration isolators. Check for abnormal noise or vibration. Re-check for oil and coolant leaks with engine running. Check for proper operation of remote fan motors, thermostats, circulating pumps, and solenoid valves. Inspect all bearings, grease bearings where required. Check inlet and discharge louvers for proper operation with engine running and stopped. Annual PM Service (non-triennial PM & battery services) The contractor shall perform services annually in February, or no more than 2 weeks before or after. The contractor shall complete the annual PM services in the same trip as the quarterly and semi-annual PM services. PM Tasks performed by the contractor shall include, but not limited to the following services in accordance with each generator s technical manual requirements for semi-annual services. Analyze engine oil for indications of potential system failure. Analyze fuel oil in all emergency generator storage tanks for contamination. Change Air filter. Change engine oil and filters. Change primary and secondary fuel filters. Properly dispose of waste oil and filters. Lubricate fan drive if accessible. Lubricate governor linkage. Lubricate generator bearing. Replace inlet filter for day tank. Replace the batteries in the Digital Control Module Replace batteries in ATS control Modules. Adjust generator voltage to match the utility voltage as closely as possible. Adjust each ATS voltage setting to match utility/generator power. 4-hour Resistive load bank testing per NFPA 110. Check and record main stator winding temperatures with engine under load. Check and record all bearing bracket temperatures with the engine under a load. Load bank testing will be completed in February in the base year and November in the base year and following option years Check for moisture, dust, oil, grease, and debris on main stator windings, exciter. Clean as needed. Triennial (every 3 years) PM Services (Non-Battery Replacement) If due, complete the triennial PM Service in February, or no more than 2 weeks before or after. Complete the Triennial PM Service in the same trip as the quarterly, semi-annual, and annual PM services. PM Tasks performed by the contractor shall include, but not limited to the following services in accordance with each generator s technical manual requirements for semi-annual services. Replace all belts and hoses, in a 3-year cycle beginning in 2025. Flush Cooling System and replace w/ new Fully Formulated coolant, in a 3-year cycle beginning in 2025. Replace Coolant thermostat and coolant heaters, in a 3-year cycle beginning in 2025. Triennial (every 3 years) for only Battery Replacement Services If due, complete the triennial Battery Replacement Service in February, or no more than 2 weeks before or after. Complete the Triennial Battery Replacement Service in the same trip as the quarterly, semi-annual, and annual PM services. Service Completion of PM Services Upon Completion of Each Service: Reset all controls to automatic. Set circuit breaker to correct position. Check that fuel valves are in correct position. Check that battery charger is on. Check that day tank controls are on. Check that Louver controls are on. Check that Jacket water heater is on. Ensure Generator/ATS is left in proper position for automatic start and transfer. Unscheduled Maintenance Repair Parts & Services The contractor shall inform the COR immediately, if there are any generator maintenance deficiencies identified during preventative maintenance services. Contractor shall provide a single number for emergency repairs. The emergency repair number shall available any time of day, any day of the year. Upon notification of the need for emergency repairs, the contractor shall dispatch a service technician. Technician shall arrive with appropriate tools to begin work once on site. The contractor shall provide for emergency call back service both during and after normal business hours. In the event of an emergency, a technician will respond via call back, within 4 hours of notification, both during and after normal business hours. Notwithstanding the foregoing, response times may vary or otherwise be adjusted in the event of: (i) severe weather conditions; or (ii) the existence of a first priority commitment by Cummins to critical life safety clients such as hospitals or healthcare facilities, provided notification is made to customer. Technician s travel time is only billable for unscheduled maintenance and emergency repairs, not scheduled repairs. Contractor shall provide a quote for unscheduled & emergency maintenance repair parts & services to the COR for review. Only the COR shall be authorized to approve the unscheduled & emergency maintenance quote if there are funds available from the annual unscheduled maintenance allocation. However, if there are not enough funds left on the annual allocated funds, then only the CO is authorized to approve additional funds through a contract modification. Fuel Polishing Services. The contractor shall perform fuel polishing services that meet VA facility requirements NFPA 110-2010: 8.3.8. After fuel polishing services are performed, the contractor shall also perform annual fuel analysis for complying with equipment operation. The contractor shall provide the Fuel polishing services reports to the COR. Filters and other consumables shall be included in the price for fuel polishing annual services. Oil and Coolant Fluid Sampling Services. The contractor shall perform oil and coolant fluid sampling services by collecting those fluid samples from each generator during the August services. The contractor shall send the fluid samples to an independent 3rd party lab to test for any contaminants and operational effectiveness. The contractor shall provide the 3rd party lab testing results from the oil, fuel, and coolant fluid samples to the COR within 4 weeks after the collection for review. As needed emergency/unscheduled repairs & parts and assistance 24/7 with a 4-hour response time Contractor Technician Requirements: Contractor s repair technicians must be factory trained to service and repair Cummins/Onan generators and automatic transfer switches. Contractor Parts Stockage Requirements: The Contractor shall have available repair and replacement parts for the Cummins/Onan generators and automatic transfer switches of like and kind which are commonly used by Contractor in the performance of similar services and will make the same available to COR at all commercially feasible times. The associated North America Classification Systems (NAICS) Code is 811310 and the Business Size Standard is $12.5 Million. THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. Interested parties may identify their interest and capability to respond to this requirement no later than 12:00 PM Mountain Standard Time, Thursday, February 29th, 2024. Information received in response to this notice must clearly demonstrate the capability of meeting the Government s need as stated above. Include any relevant information (specifications, cut sheets, brochures, capability statement, etc.) confirming the ability to supply the products and/or any services outlined in this notice. Responses to this notice are to be sent to contact@example.gov. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. The Government is not responsible for any potential costs incurred from interested parties desiring to respond to this notice.