This Sources Sought opportunity from Department Of Veterans Affairs was posted on July 23, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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J065--Alaris Pump Onsite equipment management program

Closed

36C24926Q0328Federal

Submission Closed08/03/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Department of Veterans Affairs, through Network Contracting Office 9, is seeking qualified vendors to provide an onsite equipment management program for Alaris infusion pumps at the Robley Rex VA Medical Center in Louisville, Kentucky. The program requires comprehensive services including cleaning, delivery, pickup, and software tracking for 643 devices across five pump types: PCU, LVP, Syringe, PCA, and ETCO2, with equal quantities specified for each year of a potential five-year contract term. Each device must undergo strict, multi-step sterilization and inspection protocols that involve specialized tools, precise handling of delicate components like IUI connectors and sensors, and adherence to a full three-minute disinfectant dwell time with complete residue removal to ensure functionality and patient safety. The government requires vendors to demonstrate the ability to perform these tasks in compliance with industry-leading standards, with all service activities tracked through enterprise software for accountability and performance measurement. Vendors must be capable of meeting technical requirements and regulatory compliance, including ISO 13485:2016 certification, adherence to the Buy American Act, and VA subcontracting limitations. Responses must include company details, UEI, point of contact information, and confirmation of small business program eligibility, OEM status, and contract vehicle availability such as GSA or GWAC. While this is a sources sought notice and not a solicitation, responses are due by August 6, 2026, and must be submitted via email with the specified subject line. The government is not obligated to award a contract based on responses, nor will it compensate respondents for their efforts or costs incurred. The anticipated NAICS code is 811210, and interested parties are encouraged to submit supporting documentation to prove technical capability and experience in managing similar medical device lifecycle services.

General Info

Vendors needed for onsite Alaris pump management at VA Medical Center with sterilization, tracking, and compliance requirements.

Agency

Department Of Veterans Affairs → 249-NETWORK Contract Office 9 (36C249)View Agency

NAICS

811210 - Electronic and Precision Equipment Repair and MaintenanceView NAICS

Place of Performance

Robley Rex Department of VAMC 800 Zorn Avenue, Louisville, TN, 40206

Set-Aside

NONE

Documents

(1)

Sources Sought Notice for Alaris Pump Onsite Equipment Management Program 36C24926Q0328

DOCX•sources-sought

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJul 23

Sources Sought

Response DeadlineAug 3

Deadline has passed

Submission Closed

08/03/2026, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 249-NETWORK Contract Office 9 (36C249)

Contacts1 person available

OfficeMURFREESBORO, TN, 37129, USA

Organization / Agency

Department Of Veterans Affairs → 249-NETWORK Contract Office 9 (36C249)

View Agency Profile

Office AddressMURFREESBORO, TN, 37129, USA

Contacts

Christina LawrenceContracting Officer

contact@example.gov

+1 (555) 000-0000

Full Description

Department of Veterans Affairs (VA) Robley Rex VA Medical Center Sources Sought Notice Alaris pump onsite equipment management program
This Sources Sought Notice is for informational and planning purposes only and does not constitute a solicitation. Network Contracting Office 9 is seeking potential sources for Alaris pump onsite equipment management program. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.
The Department of Veterans Affairs, Network Contracting Office 9, is seeking sources that can provide equipment that meets the following salient characteristics:
Description Quantity Base Year Onsite Management Program Alaris BD PCU Cleaning, Delivery, Pick-up, software tracking rounds-188 EA Alaris BD LVP Cleaning, Delivery, Pick-up, software tracking rounds-376 EA Alaris BD Syringe Cleaning, Delivery, Pick-up, software tracking rounds-12EA Alaris BD PCA Cleaning, Delivery, Pick-up, software tracking rounds-28 EA Alaris BD ETCO2 Cleaning, Delivery, Pick-up, software tracking rounds-29EA
1 Year Option Year 1-Onsite Management Program Alaris BD PCU Cleaning, Delivery, Pick-up, software tracking rounds-188 EA Alaris BD LVP Cleaning, Delivery, Pick-up, software tracking rounds-376 EA Alaris BD Syringe Cleaning, Delivery, Pick-up, software tracking rounds-12EA Alaris BD PCA Cleaning, Delivery, Pick-up, software tracking rounds-28 EA Alaris BD ETCO2 Cleaning, Delivery, Pick-up, software tracking rounds-29EA
1 Year Option Year 2-Onsite Management Program Alaris BD PCU Cleaning, Delivery, Pick-up, software tracking rounds-188 EA Alaris BD LVP Cleaning, Delivery, Pick-up, software tracking rounds-376 EA Alaris BD Syringe Cleaning, Delivery, Pick-up, software tracking rounds-12EA Alaris BD PCA Cleaning, Delivery, Pick-up, software tracking rounds-28 EA Alaris BD ETCO2 Cleaning, Delivery, Pick-up, software tracking rounds-29EA
1 Year Option Year 3-Onsite Management Program Alaris BD PCU Cleaning, Delivery, Pick-up, software tracking rounds-188 EA Alaris BD LVP Cleaning, Delivery, Pick-up, software tracking rounds-376 EA Alaris BD Syringe Cleaning, Delivery, Pick-up, software tracking rounds-12EA Alaris BD PCA Cleaning, Delivery, Pick-up, software tracking rounds-28 EA Alaris BD ETCO2 Cleaning, Delivery, Pick-up, software tracking rounds-29EA
1 Year Option Year 4-Onsite Management Program Alaris BD PCU Cleaning, Delivery, Pick-up, software tracking rounds-188 EA Alaris BD LVP Cleaning, Delivery, Pick-up, software tracking rounds-376 EA Alaris BD Syringe Cleaning, Delivery, Pick-up, software tracking rounds-12EA Alaris BD PCA Cleaning, Delivery, Pick-up, software tracking rounds-28 EA Alaris BD ETCO2 Cleaning, Delivery, Pick-up, software tracking rounds-29EA
1 Year Option Year 5-Onsite Management Program Alaris BD PCU Cleaning, Delivery, Pick-up, software tracking rounds-188 EA Alaris BD LVP Cleaning, Delivery, Pick-up, software tracking rounds-376 EA Alaris BD Syringe Cleaning, Delivery, Pick-up, software tracking rounds-12EA Alaris BD PCA Cleaning, Delivery, Pick-up, software tracking rounds-28 EA Alaris BD ETCO2 Cleaning, Delivery, Pick-up, software tracking rounds-29EA
1 Year

Each device type Pint-of-Care (PCU), Large Valume Pump (LVP), Syringe Pump Module ,Patient-Controlled Analgesia (PCA), End-TidalCO (EtCO ) has its own detailed procedure. Many steps require special tools, training technique. And careful handling to avoid damaging sensitive components such as the IUI connectors, sensors, drive mechanisms, and ports. What makes this work especially time-consuming and challenging is that they must require the following: Clean and protect delicate connector pins using the correct alcohol and tools Remain soil from internal parts without touching components that could be damage Keep device fully wet with disinfectant for the full 3-minute kill-time Remove all disinfectant residue to prevent sticking or malfunctioning Follow multiple cycles and final inspection steps before the pump can go back into service As an ISO 13485:2016 certified organization, all devices under our care are maintained according to industry leading standards for quality and patient safety. All equipment activity and service documentation is tracked in our enterprise software (Vityl), which enables us to proactively manage service and measure performance.
The information above is intended to be descriptive, and not restrictive, to indicate the quality of equipment that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested source can provide equipment that fulfills the required specifications.
If you are interested, and can provide equipment that meets or exceeds the specifications listed, please provide the requested information below:
The anticipated North American Industry Classification System (NAICS) code is 811210. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:
[ ] yes [ ] no - Small Business (SB) [ ] yes [ ] no - HUBZone [ ] yes [ ] no - Small Business 8(a) [ ] yes [ ] no - Small Disadvantaged Business (SDB) [ ] yes [ ] no - Women-Owned (WO) Small Business [ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no - Veteran Owned Small Business (VOSB) [ ] yes [ ] no - Large Business [ ] yes [ ] no - Other (please specify)
[ ] yes [ ] no Are you the Original Equipment Manufacturer (OEM)?
[ ] yes [ ] no If not the OEM, are you an authorized distributor, and can produce a letter from the OEM?
[ ] yes [ ] no Is this service available on your GSA/FSS or other GWAC Contract? If so, what is your contract number?_____________________
[ ] yes [ ] no Does your equipment conform to the Buy American Act and FAR 52.225-1? 52.225-1 Buy American-Supplies | Acquisition.GOV
[ ] yes [ ] no Does your company comply with the VA Notice of Limitations on Subcontracting VAAR 852.219-76?
Please include the following information:
Company Name: POC: UEI: Address: Email:
In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, experience etc.) to confirm the company s ability to meet the requirements outlined in this request.
Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.
Please submit your response to this RFI by August 6, 2026, at 10:00 AM Central Time via email toÂ Christina.Lawrence2@va.gov, using 36C24926Q0328 as the subject line.