J065--Document Storage Systems (DSS) Pharmacy Framework support and maintenance

Department of Veterans Affairs Network Contracting Office (NCO) 16 Request For Information (RFI) DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI. 1. Title: Document Storage Solutions (DSS) Pharmacy (RX) Framework support and maintenance 36C25625Q0444 2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought Notice RFI with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for the item in the title above. Contractor shall provide all applicable shipping, containers, personnel, labor and testing for the item in the title above and associated materials. This Sources Sought Notice is published for market research purposes. This Sources Sought Notice will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price Blanket Purchase Agreement (BPA). Please review this announcement, respond to questions and information below in their entirety. Government requests interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or enter into any form of contract with any person, firm or other entity that receives or responds to this announcement. 3. Objective: To find qualified and certified contractors with the capability to provide and deliver: Document Storage Solutions (DSS) Pharmacy (RX) Framework support and maintenance. 4. Place of Performance: Overton Brooks VA Medical Center Overton Brooks VA Medical Center Delivery Location and delivery address 510 East Stoner Avenue Shreveport, LA 71101 5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5q in this RFI/SS as it relates to the Statement of Work (SOW) below: Questions and information not provided shall be considered nonresponsive and contractor shall not be considered as part of the market research. a. Do you (contractor) possess the capability to meet the government requirements of Section three (3) Scope of the Draft SOW? b. Do you (contractor) possess the capability to meet the delivery location in Section seven (7) Delivery in the Draft SOW? Note delivery not required address location for information only. c. Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number. d. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications. The Department of Veterans Affairs requires all companies must be active at the time of response in betaSAM.gov at the website https://sam.gov/content/home and if a Veteran owned business registered with SBA- Veteran Small Business Certification (VetCert) at the website Veteran Small Business Certification (sba.gov) . e. Is your company considered small under the NAICS code 513210? f. Do you (Contractor) manufacture the product itself or is a distributor of the item(s) being researched above? Section six (6) Line items of the Draft SOW g. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM). Preferably on the manufacturer s letterhead to include country of origin (if applicable). If not applicable state not a manufactured end product. h. Do you (Contractor) supply a product manufactured by another domestic small business, if it is a nonmanufacturer? i. Do you (Contractor) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule? j. Is your (Contractor) Buy American Certificate completed in SAM? Please provide evidence with response. k. Is your (Contractor) Trade Agreement Certificate completed in SAM? Please provide evidence with response. l. Information for the product being requested, is it manufactured in the US, please provide address where manufactured? m. Information for the product being requested, is it manufactured outside the US-Domestic non-available please provide country of origin? n. Information for the product being requested, is it a foreign manufactured product under the trade agreement? o. What is an estimated schedule of delivery the product? p. For the product required, Is your company available under any: Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA) If yes, please list the contract number for product. q. Contractors shall provide an estimated industry pricing for products for market research and budgetary purpose. This pricing should include: Company name, contact person s name, phone number, company Unique Entity ID number (UEI) formerly DUNS number and email address. 6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives. 7. Instructions and Response Guidelines: Sources Sought responses are due by February 3, 2025, 10:00 am (CST) via email to contact@example.gov. All Questions shall be submitted by January 30, 2025, at 10:00 am (CST) via email to contact@example.gov. Telephone requests or inquires will not be accepted. Public Information will not be provided and shall be utilized to the full extent possible. This a New Requirement. The subject line shall read: Document Storage Solutions (DSS) Pharmacy (RX) Framework support and maintenance 36C25625Q0444 NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(q). Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team. This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ. 8. Contact Information: Contract Specialist, Mari Gibson, Email address: contact@example.gov Your responses to this notice are appreciated. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements. Document Storage Solutions (DSS) Pharmacy (RX) Framework DRAFT Statement of Work (SOW) Subscription maintenance and support Introduction: Overton Brooks Veterans Affairs Medical Center (OBVAMC) has acquired technologies from Omnicell for inpatient sterile compounding workflow. This procured system streamline workflow, increase patient safety, and provide detailed documentation of intravenous (IV) compounding. OBVAMC uses the Veterans Health Information System Technology Architecture (VistA) electronic medical record (EMR) require interfaces to connect the EMR to the Omnicell Intravenous Workflow (IVX): Transmission of IV compounding label information with required compounding products to the Omnicell IVX system. Description: The Omnicell IVX interface software will be required to one-way transmit IV label information upon VistA Inpatient RX package IV label printing to the Omnicell IVX system. The system will provide the one-way transfer using HL7 (Health Level 7) industry standard communications to the Omnicell IVX system. This interface is currently in use by OBVAMC, and this contract is for continued maintenance and support. The contractor will be required to provide support Monday through Friday 8am-8pm EST. The period of performance shall be one (1) 12-month base period and four (4) 12-month option periods. The contractor must work with Veterans Affairs (VA) Office of Information and Technology (OIT) for any system updates, upgrades, or maintenance. The Contractor shall track issues or complications the software with tickets including experienced issue, involved individuals, and resolutions. Tickets will be available to OBVAMC upon request. Tickets created will be made available to Veterans Health Administration (VHA) Information Resources Management Service (IRMS) using live reporting with summaries of previous 30 or seven days as well as summaries of tickets open, closed, status, and expected resolution date. Upon ticket creation, the Contractor shall assist VHA IRMS staff configure the necessary licensed products to meet end-users needs. The Contractor will also keep site OBVAMC end users aware of issues that may impact their usage of licensed products through a Self-Service Portal. The Contractor will assist the VHA IRMS staff with keeping licensed products updated including assisting over the telephone or Microsoft Teams meeting, if requested, and scheduled at least two weeks in advance. Updates will be provided to VHA IRMS via CD, direct download, or other means as specified by VHA IRMS. No physical equipment is required for usage of these interfaces between VistA and Omnicell IVX. Scope of Work: This project is to provide ongoing maintenance and support of the DSS RX Framework Vista Interface Perpetual License to allow communication between Vista and Pharmacy Inventory Management Software (Omnicell IVX). Business Requirements: This requirement is to provide ongoing maintenance and support for the DSS Vista integration software product called RX-Framework. This software will trigger and generate the appropriate messages according to Vista integration best practices and methodologies, Office of Information and Technology (OI&T) Standards, and Industry Standards and Compliance guidelines. This software shall also allow the interface to make full use of the features and equipment functionality and will eliminate the need to create Vista cross-references and data hooks; configuration issues that resulted from updating Vista pharmacy patches in the past. The software shall provide maintenance and technical support for the Government s HL7 Interface and for the connectivity and information exchange between Pharmacy Inventory Management Software and Vista. Facility Pharmacy Contacts: Matthew H. Pirkey, Pharmacy Informaticist contact@example.gov Daniel Brignac, Associate Chief of Pharmacy Operations contact@example.gov Line items. Brief Description of Service* Period of Performance Estimated Amount DSS Omnicell IVX VistA Interface Software Subscription and Annual Maintenance - 12 months Option Year One - DSS Omnicell IVX VistA Interface Software subscription, maintenance, and support M-F 8-8 EST, includes bug fixes, minor release upgrades, telephone support for a period of one year - 12 months Option Year Two - DSS Omnicell IVX VistA Interface Software subscription, maintenance, and support M-F 8-8 EST, includes bug fixes, minor release upgrades, telephone support for a period of one year - 12 months Option Year Three - DSS Omnicell IVX VistA Interface Software subscription, maintenance, and support M-F 8-8 EST, includes bug fixes, minor release upgrades, telephone support for a period of one year - 12 months Option Year Four - DSS Omnicell IVX VistA Interface Software subscription, maintenance, and support M-F 8-8 EST, includes bug fixes, minor release upgrades, telephone support for a period of one year - 12 months Estimated total 7. Delivery information and facility address: Overton Brooks VA Medical Center, 510 E. Stoner Avenue, Shreveport, LA 71101. No delivery required. This is for annual maintenance and support. Contact for DSS is Hardy Faison at contact@example.gov +1 (555) 000-0000. Please contact the facility for unscheduled closures due to weather or other designation for closure. Please see list of federal holiday closures below: U.S. federal holidays for 2025 are as follows: New Year's Day: January 1, 2025 (Wednesday) Birthday of Martin Luther King, Jr.: January 20, 2025 (Monday) Washington's Birthday (Presidents Day): February 17, 2025 (Monday) Memorial Day: May 26, 2025 (Monday) Juneteenth National Independence Day: June 19, 2025 (Thursday) Independence Day: July 4, 2025 (Friday) Labor Day: September 1, 2025 (Monday) Columbus Day: October 13, 2025 (Monday) Veterans Day: November 11, 2025 (Tuesday) Thanksgiving Day: November 27, 2025 (Thursday) Christmas Day: December 25, 2024 (Wednesday) Christmas Day: December 25. 2025 (Thursday) Document Storage Solutions (DSS) Pharmacy (RX) Framework DRAFT Statement of Work (SOW) Subscription maintenance and support Introduction: Overton Brooks Veterans Affairs Medical Center (OBVAMC) has acquired technologies from Omnicell for inpatient sterile compounding workflow. This procured system streamline workflow, increase patient safety, and provide detailed documentation of intravenous (IV) compounding. OBVAMC uses the Veterans Health Information System Technology Architecture (VistA) electronic medical record (EMR) require interfaces to connect the EMR to the Omnicell Intravenous Workflow (IVX): Transmission of IV compounding label information with required compounding products to the Omnicell IVX system. Description: The Omnicell IVX interface software will be required to one-way transmit IV label information upon VistA Inpatient Pharmacy package IV label printing to the Omnicell IVX system. The system will provide the one-way transfer using HL7 (Health Level 7) industry standard communications to the Omnicell IVX system. This interface is currently in use by OBVAMC, and this contract is for continued maintenance and support. The contractor will be required to provide support Monday through Friday 8am-8pm EST. The period of performance shall be one (1) 12-month base period and four (4) 12-month option periods. The contractor must work with Veterans Affairs (VA) Office of Information and Technology (OIT) for any system updates, upgrades, or maintenance. The Contractor shall track issues or complications the software with tickets including experienced issue, involved individuals, and resolutions. Tickets will be available to OBVAMC upon request. Tickets created will be made available to Veterans Health Administration (VHA) Information Resources Management Service (IRMS) using live reporting with summaries of previous 30 or seven days as well as summaries of tickets open, closed, status, and expected resolution date. Upon ticket creation, the Contractor shall assist VHA IRMS staff configure the necessary licensed products to meet end-users needs. The Contractor will also keep site OBVAMC end users aware of issues that may impact their usage of licensed products through a Self-Service Portal. The Contractor will assist the VHA IRMS staff with keeping licensed products updated including assisting over the telephone or Microsoft Teams meeting, if requested, and scheduled at least two weeks in advance. Updates will be provided to VHA IRMS via CD, direct download, or other means as specified by VHA IRMS. No physical equipment is required for usage of these interfaces between VistA and Omnicell IVX. Scope of Work: This project is to provide ongoing maintenance and support of the DSS Rx Framework Vista Interface Perpetual License to allow communication between Vista and Pharmacy Inventory Management Software (Omnicell IVX). Business Requirements: This requirement is to provide ongoing maintenance and support for the DSS Vista integration software product called RX-Framework. This software will trigger and generate the appropriate messages according to Vista integration best practices and methodologies, Office of Information and Technology (OI&T) Standards, and Industry Standards and Compliance guidelines. This software shall also allow the interface to make full use of the features and equipment functionality and will eliminate the need to create Vista cross-references and data hooks; configuration issues that resulted from updating Vista pharmacy patches in the past. The software shall provide maintenance and technical support for the Government s HL7 Interface and for the connectivity and information exchange between Pharmacy Inventory Management Software and Vista. Facility Pharmacy Contacts: Matthew H. Pirkey, Pharmacy Informaticist contact@example.gov Daniel Brignac, Associate Chief of Pharmacy Operations contact@example.gov Line items. Brief Description of Service* Period of Performance Estimated Amount DSS Omnicell IVX VistA Interface Software Subscription and Annual Maintenance - 12 months Option Year One - DSS Omnicell IVX VistA Interface Software subscription, maintenance, and support M-F 8-8 EST, includes bug fixes, minor release upgrades, telephone support for a period of one year - 12 months Option Year Two - DSS Omnicell IVX VistA Interface Software subscription, maintenance, and support M-F 8-8 EST, includes bug fixes, minor release upgrades, telephone support for a period of one year - 12 months Option Year Three - DSS Omnicell IVX VistA Interface Software subscription, maintenance, and support M-F 8-8 EST, includes bug fixes, minor release upgrades, telephone support for a period of one year - 12 months Option Year Four - DSS Omnicell IVX VistA Interface Software subscription, maintenance, and support M-F 8-8 EST, includes bug fixes, minor release upgrades, telephone support for a period of one year - 12 months Estimated total 7. Delivery information and facility address: Overton Brooks VA Medical Center, 510 E. Stoner Avenue, Shreveport, LA 71101. No delivery required. This is for annual maintenance and support. Contact for DSS is Hardy Faison at contact@example.gov +1 (555) 000-0000. Please contact the facility for unscheduled closures due to weather or other designation for closure. Please see list of federal holiday closures below: U.S. federal holidays for 2025 are as follows: New Year's Day: January 1, 2025 (Wednesday) Birthday of Martin Luther King, Jr.: January 20, 2025 (Monday) Washington's Birthday (Presidents Day): February 17, 2025 (Monday) Memorial Day: May 26, 2025 (Monday) Juneteenth National Independence Day: June 19, 2025 (Thursday) Independence Day: July 4, 2025 (Friday) Labor Day: September 1, 2025 (Monday) Columbus Day: October 13, 2025 (Monday) Veterans Day: November 11, 2025 (Tuesday) Thanksgiving Day: November 27, 2025 (Thursday) Christmas Day: December 25, 2024 (Wednesday) Christmas Day: December 25. 2025 (Thursday)