J065--Intent to Sole Source Warranty Service Contract LightStrike /Xenex disinfection Robot

Veterans Health Affairs, Network Contracting Office 5, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to provide maintenance & repairs on the Xenex Robots as described below that will not interrupt the continuum of care. This requirement is defined primary by existing units already in use at the Clarksburg Veterans Affairs Medical Center, 1 Medical Center Drive Clarksburg, WV 26301 All responses to this Intent to Sole Source are due by 5/19/2021 2:00 PM EST. STATEMENT OF WORK AND GENERAL SPECIFICATIONS FOR XENEX Warranty Background VA Clarksburg requires a base plus three (3) warranty service contract for two (2) Xenex UV Robots. Project Scope VA Clarksburg purchased two (2) Xenex robots in March of 2020. Contract will provide services needed to maintain functionality of our Xenex robots. Specifications Please see below for warranty service specifications for two (2) Xenex Robots (Model# PXUV4D-SCT-W). Robot Service and Maintenance Replacement lamps. Replacement parts for maintenance and repairs covered by the Warranty Program to be performed by Customer s Xenex Certified Technician ( XCT ). Repair or replacement of the robot if it does not properly operate. Training Operator training in the proper use of the robot. Staff retraining materials. Training and certification of XCT Robot. Consultation and Information Services Account Executive assigned to facility (VA Clarksburg). 24/7 customer support line. Development and implementation of a SOP. Access to Xenex Disinfection Management System Portal. Quarterly portal utilization reports. Period of Performance If possible, requesting POP to start on 5/30/2021, Estimate Evaluation Team Kristi Cox Administrative Officer contact@example.gov +1 (555) 000-0000 Ext. 3569 Gary Hardesty Foreman contact@example.gov +1 (555) 000-0000 Ext. 3278 Justin Hite Acquisition and Utilization Specialist contact@example.gov +1 (555) 000-0000 Influenza Vaccination VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VA Clarksburg. Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center. It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation: - Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination. - Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine. The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer s Representative (COR) that all contract staff performing services at VA facilities is in compliance with VHA Directive 1192. Tuberculosis Prevention Standard Personnel Testing (PPD, etc.): Contractor shall provide proof of the following tests for personnel within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year. TUBERCULOSIS TESTING: Contractor shall provide proof of a negative reaction to PPD testing for all contract personnel. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results. The PPD test shall be repeated annually. RUBELLA TESTING: Contractor shall provide proof of immunization for all contract personnel for measles, mumps, rubella, or a rubella titer of 1.8 or greater. If the titer is less than 1.8, a rubella immunization shall be administered with follow-up documentation to the COR. Please provide a signed memo stating that: (number of assigned Key Personnel) assigned to VA Contract #___________ have tested negative for tuberculosis within the past 365 days. (number of assigned Key Personnel) assigned to VA Contract #___________ have been immunized for measles, mumps, rubella or a rubella titer of 1.8 or greater.