J065--Medical Gas System Inspection and Testing

The contract 36C25226Q0390 is a Firm Fixed Price awarded to a Service-Disabled Veteran-Owned Small Business for the inspection, testing, and related services of Medical Gas and Vacuum Systems at Department of Veterans Affairs facilities, primarily the Edward Hines Jr. VA Medical Center in Hines, Illinois. The work must strictly comply with VHA Directive 7515 and NFPA 99 standards, with all technicians holding valid ASSE 6010, 6020, and 6030 certifications. Deliverables include completed test reports, code compliance worksheets, and signed service tickets, with all documentation required to meet The Joint Commission’s audit standards. Performance is scheduled from June 1, 2030, through May 31, 2031, with four optional one-year extension periods available, each requiring written notice at least ten days prior to expiration and adjusted only for prevailing labor rate changes. The total contract value has a minimum guarantee of $100 and a ceiling of $350,000 under an IDIQ structure with no unit pricing disclosed. Contract administration is managed by the Department of Veterans Affairs’ 36C252 Contracting Office in Milwaukee, Wisconsin, with Robert Ruska as the Contracting Officer and Keith Schmidt as the Contracting Officer’s Representative. Invoices must be submitted electronically via the Tungsten Network in X12 EDI format, with no fax, email, or scanned submissions allowed for payment. The Government retains unlimited rights to all data and deliverables, and contractors are prohibited from retaining, transmitting, or removing sensitive VA information without explicit authorization. Security requirements include adherence to VA facility rules—such as mandatory influenza vaccination and masking under VHA Directive 1192—and strict controls on subcontractor access to protected information. The contract includes mandatory FAR clauses addressing ethics, whistleblower protections, small business subcontracting limits, accelerated payments to small business subs, and prohibitions on products from ByteDance, Kaspersky, and certain telecommunications vendors. Offerors were required to certify their SDVOSB status, and proposals were evaluated on Technical Capability, Past Performance, and Price using a trade-off process—not LPTA—with the most advantageous offer selected based on overall value to the government.