J065--Base YR (07/01/2026-06/30/2027) Philips Intrasight and SyncVision maintenance

The Department of Veterans Affairs, VISN 12, awarded a firm-fixed-price task order to Philips North America LLC for the maintenance of Philips Intrasight and SyncVision imaging systems at the Milwaukee VA Medical Center in Milwaukee, Wisconsin. The task order, identified as 36C25226N0423, was issued under the Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract VA797H-17-D-0022 and covers a base performance period from July 1, 2026, through June 30, 2027, with four one-year option periods that extend the contract’s potential completion date to June 30, 2031. The total contract value is $90,379.78, encompassing all base and option years. This procurement was conducted as a sole-source action under FAR 16.505(b)(2)(i)(B), supported by a Class Justification for Exception to Fair Opportunity (JEFO), which confirms that Philips Healthcare is the only authorized original equipment manufacturer qualified to service these specific imaging systems due to proprietary technology and lack of alternative service providers. No competitive process was used, and no small business set-asides or socioeconomic preferences were applied. The contract requires preventive maintenance, calibration, and operational testing to ensure system safety and performance, with all work performed on-site at the Milwaukee VA Medical Center. The Department of Veterans Affairs retains inspection and acceptance authority, and the contractor must comply with federal acquisition regulations governing service contracts. Invoicing and payment details are not specified, but all communications and proposal submissions must be directed via email to Contracting Officer Eileen Meyer at eileen.meyer@va.gov. Proposals, submitted as either Microsoft Word or Adobe PDF documents, must demonstrate technical capability without requiring structured volumes or page limits. No key personnel, security clearances, packaging specifications, or subcontracting plans are required. The contract does not cite specific industry technical standards, relying instead on OEM specifications and compliance with FAR authorities. Only Philips is authorized to perform services under this agreement, with no other vendors permitted under the JEFO.