J065--Philips Xper SMA

The Department of Veterans Affairs issued a sole source, firm-fixed-price purchase order to Philips Medical Systems North America for a Philips Xper Service Maintenance Agreement (SMA) at the Boise VAMC in Boise, Idaho. This procurement was executed under the mandatory National Acquisition Center HTME Multi-award IDIQ contract VA797H-17-D-0022. The action is justified as a non-competitive award under FAR 16.505(b)(2)(i)(B) because Philips, as the original equipment manufacturer, is the only source capable of providing the necessary maintenance. This exclusivity is required to protect proprietary technology, ensure compliance with Veterans Health Administration clinical and technical standards, and mitigate risks to patient safety and equipment integrity associated with third-party servicing. The scope of work includes a 12-month agreement covering repairs, preventive maintenance, calibration, software updates, and technical support for high-tech medical imaging systems. The overall IDIQ vehicle supports approximately 1,000 annual delivery orders across various VHA facilities, with this specific class justification remaining valid through December 22, 2026. Administrative oversight is managed by Network Contract Office 20 in Vancouver, Washington, with performance and acceptance occurring on-site at the Boise VAMC. Pricing was determined to be fair and reasonable through historical analysis and a Business Case Analysis.