J065--RADFORMATION Software subscription BASE PLUS 4

The Department of Veterans Affairs (VA), through its Network Contracting Office 22, has issued a Sources Sought notice (RFI 36C26226Q0752) dated May 8, 2026, seeking market information and potential sources for a subscription to Radformation radiotherapy evaluation software. This software suite, designed for use at the Long Beach VA Healthcare System and Tibor Rubin VA Medical Center in California, includes modules such as AutoContour, ChartCheck, ClearCalc, and ClearCheck. These tools integrate with Varian’s Eclipse Treatment Planning System and ARIA oncology information system to automate plan evaluation, radiation dose verification, collision risk prediction, and compliance with clinical standards like AAPM TG-142 and ASTRO’s APEx accreditation. The notice emphasizes that responses will aid the Government in understanding industry capabilities but do not constitute an offer or create any contractual obligation. The intended procurement will focus on obtaining quality, authorized Radformation software subscriptions with strict adherence to technical, regulatory, and integration requirements, while allowing for consideration of equivalent products if adequately documented. The Sources Sought notice does not include formal contract clauses, pricing data, or evaluation factors, reflecting its status as a preliminary market research effort under FAR 15.201(e). Respondents must demonstrate authorization as Original Equipment Manufacturers or authorized distributors and certify that only new, genuine software products will be provided, with no acceptance of gray market or remanufactured items. Submissions are due by May 15, 2026, via email to the designated contracting specialist, Anna Cevallos, and must contain required business and certification information including Unique Entity ID and size status. The contract administration and payment details, specific performance periods, and formal award criteria will be determined in subsequent solicitation stages. This initiative supports a base-plus-four-year option structure for subscription licenses but currently lacks specific pricing or award terms, highlighting that its primary function is to inform VA’s acquisition strategy for enhancing radiotherapy treatment safety and clinical workflow through advanced software solutions.