J065--RADFORMATION Software subscription BASE PLUS 4

The Department of Veterans Affairs, Network Contracting Office 22, is conducting market research under FAR 15.201(e) to gather information on potential vendors capable of providing Radformation Radiotherapy Software subscriptions, specifically the BASE PLUS 4 package including AutoContour, ChartCheck, ClearCalc, and ClearCheck modules. This source sought notice, identified by RFI number 36C26226Q0752, is not a solicitation or binding contract opportunity; responses will not form the basis of an award but are intended to enhance the Government’s understanding of industry capabilities and refine future acquisition strategies. The software must integrate with Varian’s Eclipse treatment planning system and ARIA oncology information system, support TG-142 compliance for quality assurance, and fully align with ASTRO APEx and VHA Directive 1156 standards for radiation oncology accreditation. Vendors must be the original equipment manufacturer or an authorized distributor, with gray market or unauthorized products expressly prohibited. Proposals for equivalent alternatives are permitted only if accompanied by detailed technical documentation proving functional parity. Responses must be submitted via email to Anna.Cevallos@va.gov by May 15, 2026, at 10:00 AM Pacific Time, with the RFI number clearly referenced in the subject line. The place of performance is the Long Beach VA Healthcare System and Tibor Rubin VA Medical Center in Long Beach, California, where final software validation and acceptance will occur. Offerors are required to self-certify their business size status under NAICS code 541511, with a size standard of $34 million in average annual receipts, and indicate eligibility under socioeconomic categories including Small Business, Veteran-Owned, Service-Disabled Veteran-Owned, 8(a), HubZone, and Woman-Owned. The government is assessing potential for a set-aside to small or veteran-owned businesses based on market research findings. No pricing, contract value, delivery terms, or payment instructions are included, as this notice precedes any formal procurement. All submitted information will be safeguarded against unauthorized disclosure, and no formal contract clause, evaluation factors, or administrative data are present at this stage, consistent with the pre-solicitation nature of the request.