J066--OEM Preventive Maintenance Service Plans for Histopathy Instruments - Boise VA Medical Center

The contract, identified by solicitation number 36C26026P0539, is a sole-source, firm-fixed-price service agreement awarded to Epredia (Richard-Allan Scientific LLC) for one year of preventive maintenance on proprietary histopathology and imaging instruments at the Boise VA Medical Center. The award, totaling $16,506.00, was justified under FAR 13.106-1 due to the exclusive technical expertise and proprietary systems required to service these instruments, with only the original equipment manufacturer’s factory-trained engineers authorized to perform maintenance to preserve warranty validity. The contract was issued through the Department of Veterans Affairs Network Contracting Office 20 based in Vancouver, WA, with Jennifer Robles serving as the sole Contracting Officer, and no Contracting Officer’s Representative or technical representative was designated. Services must be performed on-site at the Boise VA Medical Center, with acceptance by the government contingent upon compliance with the manufacturer’s warranty-preserving protocols and absence of third-party intervention. There are no detailed specifications for packaging, marking, or preservation requirements beyond the mandate that service must be rendered exclusively by OEM-certified personnel. No standard FAR clauses are included in Section I, and no formal evaluation factors, weights, or submission guidelines beyond the required P03 Single Source Justification document were documented. The procurement is classified under NAICS code 811210 for medical equipment repair and maintenance, with payment and invoicing instructions not specified, though the contracting officer’s email is provided for administrative inquiries. The contract lacks option periods, subcontracting requirements, socioeconomic certifications, or compliance reporting obligations, and no applicable military standards or inspection criteria beyond OEM-specific procedures are cited. The acquisition was processed as a simplified acquisition under the sole-source exception, with the justification relying entirely on the technical exclusivity of the manufacturer’s service capability, and no competitive process or pricing trade-off analysis was conducted.