Jack House Roof, Widows Walk Repair, and Arbor Replacement

Notice to Bidders Bid Submission
Sealed bids will be received by the City of San Luis Obispo at the Public Works Administration Office located at 919 Palm Street, San Luis Obispo, California 93401, until   11:00 a.m. on December 19, 2024
  at which time they will be publicly opened and read aloud. Public bid opening may be accessed via Microsoft Teams video conference and conference call. In person attendance will be permitted. Use the following link:   https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjM1OGQzNDctNTMyNi00MGQ4LWI5NGItNTdlOWM5MTQyZThk%40thread.v2/0?context=%7b%22Tid%22%3a%22a78b182d-94e4-4507-a9a9-330dcb148164%22%2c%22Oid%22%3a%2255684c81-fa0a-443f-b6a5-1f55eacc1141%22%7d   or join by phone with this number: +1 (555) 000-0000 with Conference ID: 426 108 739#   Submit bid in a sealed envelope plainly marked:   JACK HOUSE ROOF, WIDOWS WALK REPAIR, AND ARBOR REPLACEMENT SPECIFICATION NO. 2000075-13.01
  Any bid received after the time and date specified will not be considered and will be returned to the bidder unopened. Bids received by Fax or Email will not be considered.   By submission of bid you agree to comply with all instruction and requirements in this notice and the contract documents.   All bids must be submitted on the Bid Item List form(s) provided and submitted with all other Bid Forms included in these Special Provisions.   Each bid must be accompanied by either a: 1. certified check 2. cashier's check 3. bidder's bond made payable to the City of San Luis Obispo for an amount equal to ten percent of the bid amount as a guaranty. Guaranty will be forfeited to the City San Luis Obispo if the bidder, to whom the contract is awarded, fails to enter into the contract.   The City of San Luis Obispo reserves the right to accept or reject any or all bids or waive any informality in a bid.   All bids are to be compared based on the Engineer's estimate of the quantities of work to be done, as shown on the Bid Item List.   Bids will only be accepted from bidders that are licensed in compliance with the provisions of Chapter 9, Division III of Business and Professions Code.   The award of the contract, if awarded, will be to the lowest responsive bid submitted by a responsible contractor whose bid complies with the requirements prescribed. If the contract is awarded, the contract will be awarded within 60 calendar days after the opening of the bids.   Failure to raise defects in the notice to bidders or bid forms prior to bid opening constitute a waiver of those defects.   Bid Documents
A copy of the plans and special provisions may be downloaded, free of charge, from the City’s website at:   www.slocity.org/government/department-directory/public-works/public-works-bids-proposals
No printed copies are available for purchase at the City office.   Standard Specifications and Engineering Standards referenced in the Special Provisions may be downloaded, free of charge, from the City’s website at:   www.slocity.org/government/department-directory/public-works/documents-online/construction-documents
You are responsible to obtain all issued addenda prior to bid opening. Addenda will be available to download at the City’s website listed above or at the office of the City Engineer.   Contact the project manager, Sandra Golonka at +1 (555) 000-0000 or the Public Works Department at +1 (555) 000-0000 prior to bid opening to verify the number of addenda issued.   You are responsible to verify your contact information is correct on the plan holders list located on the City’s website at:   www.slocity.org/government/department-directory/public-works/public-works-bids-proposals.   Project Information
In general, the project consists of removing and replacing the existing roof and arbor at the Jack House & Gardens. Repair and replacement as needed of the railing surrounding the Widow’s Walk and Porch roof.    The project estimated construction cost and contract time established for the project is as follows: BASE BID:                                     $282,000                               65 working days ADDITIVE ALTERNATIVE “A”       $115,000                               20 working days   TOTAL PROJECT BID (BASE BID + ADD ALT. “A”):                  $397,000   Base bid contract time is established as 65 working days. Award of Additive Alternate “A” will add 20 working days to the contract length.
See Section 8 Prosecution and Progress for start date. The time required for material procurement is not included in the contract time.   The fixed liquidated damages amount is established at $500 per day for failure to complete the work within the contract time.   In compliance with section 1773 of the Labor Code, the State of California Department of Industrial Relations has established prevailing hourly wage rates for each type of workman. Current wage rates may be obtained from the Division of Labor at:   https://www.dir.ca.gov/oprl/DPreWageDetermination.htm   This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.   There will be a MANDATORY walkthrough on December 4th, 2024 at 10:00 a.m. Prime contractors wishing to submit a bid proposal are required to attend and sign in at the meeting. Bidders must meet in front of the Jack House & Gardens (536 Marsh Street, San Luis Obispo) followed by a second walkthrough at the San Luis Obispo Corp Yard (25 Prado Road, San Luis Obispo).
  Qualifications
You must possess a valid Class B Contractor's License at the time of the bid opening.   You and any subcontractors required to pay prevailing wage must be registered with the Department of Industrial Relations pursuant to Section 1725.5 of the Labor Code.   You as the prime contractor or qualified subcontractor utilized by you must have experience constructing projects similar to the work specified for this project. Provide three similar reference projects completed by you or your qualified subcontractor as either the prime or subcontractor. All referenced projects must have been completed within the last five years from this project’s bid opening date.   One of the three reference projects must have been completed under contract with a city, county, state or federal government agency as the prime contractor.
  One of the three referenced projects must include roof replacement on buildings completed by either you as the prime contractor or a qualified subcontractor used for this project.   One of the three referenced projects must include woodwork repairs on historical buildings completed by either you as the prime contractor or a qualified subcontractor used for this project.   One of the three referenced projects must include removal of lead-based paint completed by either you as the prime contractor or a qualified subcontractor used for this project.
    Failure to provide reference projects as specified in this section and as required on the qualification form is cause to reject a bid as being non-responsive.   The City reserves the right to reject any bid based on non-responsiveness if a bidder fails to provide a bid that complies with all bidding instructions.   The City reserves the right to reject a responsive bid based on the non-responsibility of the bidder if the Director of Public Works or Designee finds, after providing notice and a hearing to the bidder, that the bidder lacks the 1. knowledge 2. experience, 3. or is otherwise not responsible as defined in Section 3.24 of the San Luis Obispo Municipal Code to complete the project in the best interest of the City.   Rejected bidders may appeal this determination. Appeal must comply with the requirements in this Notice to Bidders.   It is the City of San Luis Obispo’s intent to award the contract to the lowest responsive bid submitted by a responsible bidder. If in the bidder’s opinion the contract has been or may be improperly awarded, the bidder may protest the contract award.   Protests must be filed no later than five working days after either: 1. bid opening date 2. notification of rejected bid. 
Protest must be in writing and received by the project manager located at:   919 Palm Street San Luis Obispo, CA 93401.   Valid protests must contain the following information:   1. the reasons for the protest 2. any supporting documentation 3. the ruling expected by the City to remedy the protest. Any protest not containing all required information will be deemed invalid and rejected.   The City will consider additional documentation or other supporting information regarding the protest if submitted in compliance to the specified time limits. Anything submitted after the specified time limit will be rejected and not be considered.   The Director of Public Works or Designee may request additional information to be submitted within three days of the request, unless otherwise specified, and will notify the protester of ruling within ten days of determination.   If the protester is not satisfied with ruling, the protester may appeal the ruling to the City Council in compliance with Chapter 1.20 of the City of San Luis Obispo Municipal Code.   Pursuant to the Public Records Act (Government Code, § 6250, et seq.), the City will make public records available upon request.   Award
The lowest bidder will be determined in compliance with Public Contract Code Section 20103.8(c) with the Publicly Disclosed Funding Amount of $397,000 using either:   - TOTAL PROJECT BID, if bid for Base Bid + Add. Alt. “A” is less than $397,000 or  - BASE BID, if Base Bid is less than $397,000 and Base Bid + Add. Alt. “A” is greater than $397,000. 
As a condition to executing a contract with the City, two bonds each equal to one hundred percent of the total contract price are required in compliance with Section 3-1.05 of the Standard Specifications.   You may substitute securities for moneys withheld under the contract in compliance with the provisions of the Public Contract Code, Section 10263.   Accommodation
If any accommodations are needed to participate in the bid process, please contact Allie Genard at +1 (555) 000-0000 or by Telecommunications Device for the Deaf at +1 (555) 000-0000. Requests should be made as early as possible in the bidding process to allow time for accommodation.