Janitorial Services for Dobbs Facility Comprehensive Cleaning and Maintenance

The contract involves providing comprehensive janitorial services for the Dobbs State building, managed by the North Carolina Department of Administration’s Facility Management Division. Vendors are required to deliver all-inclusive cleaning, including routine daily, weekly, and periodic tasks, as well as specialized services such as carpet cleaning, floor maintenance, and restroom deep cleaning, with all labor, supervision, materials, and equipment supplied by the vendor. The contract emphasizes quality assurance through regular inspections, with performance considered acceptable upon approval by the Contract Manager. A 30-day adjustment period is provided at the start of the contract to allow the vendor to meet standards, with unannounced inspections conducted to ensure ongoing compliance. The scope also mandates safety and environmental protocols, including proper disposal and recycling of hazardous materials like CFL bulbs and batteries, and requires vendor personnel to display state-issued identification at all times. Procurement and award procedures are structured around a Lowest Price Technically Acceptable basis, with evaluation criteria focusing on price, responsiveness to specifications, vendor responsibility, and compliance with legal and regulatory certifications such as E-Verify, non-discrimination, and financial stability. Bids must be submitted electronically via the state's Ariba Sourcing platform by October 7, 2025, with all required documentation, including completed attachments for pricing, HUB participation, financial certification, and worker location disclosures. The contract incorporates state-specific terms and conditions, referencing relevant statutes and administrative codes, and emphasizes strict adherence to confidentiality, conflict of interest, and contract modification procedures. Payment is processed through monthly invoices submitted via email, with the contract administration handled by designated state officials, ensuring oversight of performance, compliance, and ongoing communication.