Jefferson Parish Coroner's Office Morgue Renovation and Expansion - ReBid

ADVERTISEMENT FOR BIDSBID PROPOSAL NUMBER JPCO 2025-03Sealed bids will be received until the hour of 2:00 p.m. local time on December 2, 2025, in the Jefferson Parish Coroner’s Office, located at 2018 8th Street, Harvey, Louisiana 70058 and publicly opened and read aloud.Jefferson Parish Coroner’s Office (JPCO) Morgue Renovation and Expansion:The construction of a new forensic center and morgue renovation for the Jefferson Parish Coroner’s Office, constructed in two phases to ensure minimal down time for the forensic center. Phase 1Phase 1 consists of a 9,816 Square Foot facility housing new autopsy spaces, coolers, garage, and equipment advancements to provide the Jefferson Parish Coroner’s Office with a new, state of the art facility. Phase 2Phase 2 consists of a 2,996 Square Foot partial interior demolition of the existing morgue, and buildout to accommodate secondary spaces for the new facility, such as staff spaces, and forensic research spaces, etc. the new facility. A total of 12,812 Square Feet combined, ensuring the evolution of scientific research and data collection for the Jefferson Parish Coroner’s Office. All bids must be in accordance with the contract documents on file with the Jefferson Parish Purchasing Department, Suite 4400, Jefferson Parish General Government Building, at 200 Derbigny Street, Gretna, Louisiana. All bidders must show the Bid Proposal Number on the outside of their bid envelope and on the bid proposal. Late bids will not be accepted.Each Bid must be accompanied by certified check, cashier’s check, or bid bond acceptable to the JPCO in the amount equal to five percent (5%) of the total amount bid, and payable without condition to the JPCO as a guarantee that the bidder, if awarded the contract, will promptly execute a contract in accordance with its proposal and all terms and conditions of the contract documents.The drawings and specifications are on file and open for inspection in the Jefferson Parish Purchasing Department, Suite 4400, Jefferson Parish General Government Building, at 200 Derbigny Street, Gretna, Louisiana and in the Jefferson Parish Coroner’s Office, located at 2018 8th Street, Harvey, Louisiana 70058. A complete set of Contract Documents may be secured from ClS Architects, 3129 Edenborn Avenue, Metairie, Louisiana, 70002, Blake Richard, by licensed contractors upon receipt of $650.00 per set. Deposit on the first set of documents furnished to bona fide prime bidders will be fully refunded upon return of documents in good condition no later than ten (10) days after receipts of bids.The successful bidder will be required to furnish a performance bond guaranteeing faithful performance of the contract. Companies providing the bonds shall comply with the requirements of LRS-R.S. 38:2218 and R.S. 38:2219 as applicable.The JPCO reserves the right to reject all bids and to reject bids for just cause, pursuant to the law. _______________________________________Troy Rauch  Jefferson Parish Coroner’s Office                         Project Director                                              ADV: Advocate: November 5, 2025, and November 12, 2025, and November 19, 2025Bids may also be viewed and submitted online at http://purchasing.jeffparish.net IMPORTANT NOTICE TO ALL BIDDERS – BID REQUIREMENTS Vendors may submit electronic bids with no fee for submission by using Central Auction House. Vendors may visit www.purchasing.jeffparish.net for further information and for link to Central Auction House.By submitting a bid, vendor agrees to comply with all provisions of Louisiana Law as well as compliance with the Jefferson Parish Code of Ordinances, Louisiana Code of Ethics, as published on http://ethics.la.gov and applicable Jefferson Parish ethical standards.As per LA R.S. 38:2212(A)(3)(c)(ii), the bid form shall contain Bid Security or Bid Bond, Acknowledgment of Addenda, Base Bid, Alternates, if applicable, Signature of Bidder, Name, Title and Address of Bidder, Name of Firm or Joint Venture Corporate Resolution or other appropriate signature authorization, if applicable, Louisiana Contractors License Number, and on public works projects where unit prices are utilized, a section on the bid form where the unit price utilized in the bid shall be set forth; however, unit prices shall not be utilized for the construction of building projects, unless the unit price is incorporated into the base bid. Other documentation required shall be furnished by the low bidder within ten calendar days after the bid opening. Such documentation shall be supplied as originals (no copies).All such required information or documentation not provided with the bid must be provided by the low bidder within 10 calendar days after the bid opening (originals only, no copies). Failure to provide said information and documentation within 10 calendar days after bid opening shall be grounds to declare the bid non-responsive. This information and documentation includes, but is not limited to, the non-collusion affidavit, campaign contribution affidavit, non-conviction affidavit, employment verification affidavit, current W-9 Form and Tax Identification number (if currently not registered as a Parish vendor), and proof of all required insurance. However, the payment and performance bond must be supplied upon contract signing.Louisiana Contractor’s License shall be in the following category (to be determined and filled in by the department): Building Construction. Bidder agrees that this bid shall be effective and may not be withdrawn for a period of forty-five (45) calendar days after the scheduled closing time for receiving bids. In the event the JPCO issues the Letter of Award during this period, the bid accepted shall continue to remain binding until the execution of the Contract.Attached hereto are affidavits which must be provided by the low bidder as originals (not copies) within 10 calendar days after bid opening.  All affidavits must be completed, signed and notarized. Failure to do so will cause the bid to be rejected.Low Bidder will execute the formal agreement within twelve (12) days after the original date of JPCO’s Notification of award and will deliver a Performance Bond or Bonds for the faithful performance of the Contract.Bid Security, in the sum of five percent (5%) of the total bid price (Base Bid and any Alternates), is to become the property of the JPCO in the event the information or documentation required within 10 calendar days after opening are not supplied, or if the Contract and Performance Bond are not executed within the time above set forth.  If submitting a bid online, vendors must submit the bond through respective online clearinghouse bond management system as indicated in Central Auction House.Further, upon receiving a notice to proceed, the Bidder agrees that all work shall be completed as follows: 334 Calendar Days for the completion of Phase 1 (New Morgue), a 3 week period for JPCO to move in, and 120 Calendar Days to complete Phase 2 (Renovation of Existing Morgue).Further, the Bidder agrees to pay, as liquidated damages, the sum of: Seven Hundred and Fifty Dollars ($750.00) as follows for: (1) each consecutive calendar day after the agreed date of completion that the work remains substantially incomplete, or (2) each consecutive calendar day after substantial completion that the work has not been finally completed.In addition to and not in lieu of the per diem liquidated damages, JPCO shall also be entitled to recover from Contractor or Contractor’s Surety additional liquidated damages as detailed in Resolutions 113646 and 113647. These additional liquidated damages may include, but are not limited to the following, in the amounts and for each of the items identified in the Supplementary Conditions (to be determined and filled in by the department):Extended architectural and/or engineering fees $ 130.00/hr.;Extended Resident Project Representative fees $130.00/hr.;Extended JPCO's overhead and personnel expenses $100.00/hr.; andJPCO's other costs directly related to the delay in completion beyond the Contract Times.In addition to liquidated damages, whenever Contractor’s work requires inspections in excess of the budgeted amount for inspection, Contractor shall reimburse JPCO for the additional costs incurred by the JPCO with respect to inspection of the contracted project provided the additional costs for inspections are above the budgeted amount for the contracted project.For this project, the Project Representative Services, in accordance with the terms of the Architect’s agreement with the JPCO, provides that the average hourly rate to be charged for resident inspection for this construction project is $130.00 and the reasonable budget for such inspections is $125,000.00 (the overtime rate shall be $ 195.00 per hour). The cost of inspection in excess of this budgeted amount shall be assessed against Contractor’s progress payments, all in accordance with LSA R.S. 38:2216(L)(2).