Jeol Management Agreement

The Florida Fish and Wildlife Conservation Commission is pursuing a single-source acquisition under Florida Statutes 120.57(3) and 287.057(3) for a three-year maintenance agreement to support the operation of its JEOL JEM-1400 Transmission Electron Microscope, located at the Fish and Wildlife Research Institute in Tallahassee. This acquisition is justified on the grounds that only JEOL USA, Inc. is authorized to perform factory-certified maintenance, repairs, and proprietary software updates required to ensure the instrument's functionality, warranty integrity, and continued use in critical scientific research on harmful algal blooms. The contract, identified as solicitation FWC SS 26/27-02, has an estimated value of $150,000 and encompasses two annual preventive maintenance visits and emergency repair services. Vendors are not invited to submit competitive bids but are required to demonstrate in writing their ability to provide the specified services, with responses due by August 19, 2026, at 9:30 AM ET via email to the designated point of contact, Xavier Wilson. The contract must be fulfilled exclusively by JEOL USA or its factory-certified service engineers, as third-party providers lack access to proprietary diagnostic tools, software, and technical documentation, and their involvement would void the equipment’s warranty. Performance must adhere strictly to JEOL manufacturer specifications, service bulletins, and calibration protocols, with final inspection and acceptance conducted by the Florida Fish and Wildlife Conservation Commission at the instrument’s location. The contract contains no formal clauses, line-item pricing, packaging requirements, or invoicing instructions, and no solicitation for competitive offers was issued. The procurement is classified under UNSPSC codes 81101706, 81141504, and 41116500, and the agency affirms that no other source can meet the technical, warranty, and operational requirements of this mission-critical instrument.