John Day Below-the-Hook Lifting Devices Repair and Recertification

1. General. This is a SOURCES SOUGHT for John Day Below-the-Hook Lifting Devices Repair and Recertification (Commercial Services Contract) and is for informational/market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION.

This Sources Sought is to gain knowledge of the interest, capabilities, and qualifications of industry so the government can make informed business decisions. We are seeking responses from both large and small business members of industry to include: Small Business, Small Disadvantaged Businesses to include 8(a) firms, Historically Underutilized Business Zones (HUBZone), Woman-Owned Small Business (WOSB) to include Economically Disadvantaged Women-Owned Small Business (EDWOSB), Service-Disabled Veteran-Owned Small business (SDVOSB) and Veteran Owned Small Business (VOSB). All interested parties are highly encouraged to respond.

Reponses to this Sources Sought announcement will be used by the Government to make business decisions and to inform potential future solicitations.

The North American Industrial Classification Code (NAICS) for this requirement is:  811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. PSC is J039 — Maintenance, Repair, and Rebuilding of Equipment—Materials Handling Equipment.

The related size standard is: $12.5 Million

Formal Sources Sought Response Due – November 19, 2026 at 200PM PT.

Number and Type of Contracts: NWP contemplates awarding one (1) firm fixed priced, commercial service contract.

2. Project Background. The Government conducted visual and non-destructive testing inspections on several Below-the-Hook lifting devices at the powerhouse at John Day Dam in Rufus, Oregon. These inspections were performed from January 26 to January 28, 2026, in accordance with AWS D1.1 2025 and ASTM E709 standards. The goal was to assess the structural integrity of the powerhouse’s overhead lifting devices. The Government inspection yielded several cracks in five lifting devices and removed them from service.

3. Project Scope. The scope of this project involves the comprehensive inspection, repair, and re-certification of existing Below-the-Hook (BTH) lifting devices for the John Day Dam powerhouse bridge crane identified in the inspection report. Cracks were found in the following lifting devices:

• 1 - 590 Ton Spreader Beam
• 2 - 310 Ton Spreader Beams
• 1 - Lifting Device for Main & Intermediate Shafts,
• 1 - Lifting Device for the Runner at the Contractor’s facility.

The work required, but is not limited to:

• Transport: Transfer of devices to off site Contractor shop for repair and load testing.
• Inspection and Inventory: Creating a complete inventory and performing non-destructive examination (NDE) on all lifting devices and their components before any repairs.
• Weld Repair: Repairing approximately 55 inches of known weld defects in structural penetration welds.
• Removal of Defect Fabrication Welds: Removal of fabrication or tack welds with defects.
• Load Testing: Load testing the devices at 125% of their rated capacity, followed by additional non-destructive examination.
• Finishing and Documentation: Stripping and repainting the devices, providing new nameplates and safety labels.
• Delivery: Delivering the fully repaired, tested, and certified lifting devices back to the John Day Powerhouse.

The repairs should follow AWS D1.1 and ASTM E709 methods and inspection standards to correct the identified deficiencies and restore the equipment to safe operational standards. The Government will assist the loading and unloading of the lifting devices to and from the Contractor’s truck using the powerhouse gantry crane. The Contractor will abate and remove lead paint at the cracks and spot repaint with a government approved paint system.

4. Submission Instructions. Formal responses to this Sources Sought notice must be submitted electronically (via email) with SUBJECT: Sources Sought – JD Overhead Lifting Devices Repair. Please email to Scarlett Millman, Contracting Specialist, at contact@example.gov and Nicole Adams, Contracting Officer, at contact@example.gov, before November 19, 2026 at 1200PM PT.

• Interested parties’ responses to this Sources Sought shall be limited to four (4) pages and shall include the following information:
• Firm's name, address, point of contact, phone number, e-mail address, CAGE and Unique Entity ID.
• Firm's business category and size:  Large Business (include summary of small business participation metrics), Small Business, Small Disadvantaged Businesses to include 8(a) firms, Historically Underutilized Business Zones (HUBZone), Woman-Owned Small Business (WOSB) to include Economically Disadvantaged Women-Owned Small Business (EDWOSB), Service-Disabled Veteran-Owned Small business (SDVOSB) and at the subcontracting level, Veteran Owned Small Business (VOSB).
• An explanation of the prime firm’s capabilities, special qualifications/certifications and equipment and describe the work to be self-performed as it pertains to the proposed work outlined in the Project Scope.
• A description of work performed for similar projects, with consideration to the size of the lifting devices, potential lead paint, meeting the special qualifications required for this effort, and working on a federal contract. To be considered for a potential set aside or sole source strategy, it is recommended contractors provide a minimum of one (1) and maximum of three (3) projects similar to the project. These project examples should be similar in size, scope and complexity to the work described in the Project Scope Section of this notice. Provide a description of each project (to include pertinent qualitative and quantitative information about featured scope elements), and include the following:

1. Project Title
2. Contract Number
3. Contract award date
4. Customer name, phone number and email address
5. Prime or Subcontractor
6. Initial contract dollar value
7. Final contract dollar value
8. Initial contract completion date
9. Final contract completion date
10. Customer satisfaction

• Firm's Joint Venture information if applicable - existing and potential.
• Firm's interest and the likelihood in bidding on the solicitation when it is issued. (Refer to planned advertisement and performance dates)
• Recommendation on pricing and payment for the Welding portion of the contract (numerous Options, T&M CLINs, etc.)

5. Disclaimer and Important Notes.

a. This notice does not obligate the Government to award a contract. No reimbursement will be made for any costs associated with providing information in response to this Sources Sought or any follow up information. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's capabilities to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or to provide feedback to respondents with respect to any information submitted.

b. All interested firms must be registered in the System for Award Management (SAM) at https://www.sam.gov to have size status considered. You must remain current for the duration of the source selection process to be eligible for award of a Government contract.