Kitchen Exhaust Cleaning and Maintenance Services

The County of San Mateo is soliciting proposals for Kitchen Exhaust Cleaning and Maintenance Services to support the San Mateo Medical Center (SMMC) and its network of acute-care hospitals, long-term care facilities, and outpatient clinics. The scope of work includes exhaust and duct degreasing, filter services, fan belt maintenance, regulatory filing, and the provision of 24/7/365 emergency support for urgent cleaning needs. The resulting agreement will have a five-year term, and the contract will be awarded based on the overall best value, with preferential scoring available for local, small, and micro businesses or non-profits. Proposers must submit a technical proposal and a separate fee proposal via the eProcurement portal by October 14, 2026. Key compliance requirements include adherence to the SMMC Corporate Compliance Code of Conduct, HIPAA Business Associate requirements for protected health information, and Section 504 of the Rehabilitation Act. Additionally, contractors must comply with the San Mateo County Living Wage Ordinance, the Vendor/Contractor Access Policy, and specific security mandates, including fingerprinting for staff with contact with children and registration with the SMMC Vendor Credentialing Program. All work products created under the contract are considered work-made-for-hire and remain the property of the County.