Laboratory Chamber Maintenance Plan - Base+4 - Kearneysville WV

The contract is for a Laboratory Chamber Maintenance Plan at the USDA Appalachian Fruit Research Station in Kearneysville, West Virginia, issued under solicitation number 1232SA26Q0524 and awarded as a Firm-Fixed Price arrangement. The scope encompasses comprehensive, performance-based maintenance of environmental chambers including walk-in growth chambers, cold rooms, freezers, and reach-in units, with strict adherence to manufacturer guidelines, NIST-traceable calibration standards, EPA Section 608 refrigerant handling protocols, and site-specific EHS and LOTO procedures. Services include scheduled inspections, cleaning, firmware updates, calibration, and corrective actions, with deliverables such as detailed PM reports, annual summary analyses, a coordinated maintenance schedule, and updated asset and parts lists. The contract has a base period from May 18, 2027, to May 17, 2028, with four remaining option years extending potential performance through May 17, 2032, and is subject to the FAR 52.217-9 option clause, allowing unilateral government extension with proper notice. Performance is F.O.B. Destination at 2217 Wiltshire Road, Kearneysville, WV, with inspection and acceptance conducted by the government at that location based on quality assurance standards detailed in Attachment 1, including a 100% AQL requirement and mandatory submission of calibration certificates and deficiency reports. All contractor personnel must comply with stringent personal identity verification (PIV) requirements under HSPD-12 and USDA Directives, with unescorted access limited to those with approved PIV credentials, and workforce integrity is tightly controlled through pre-arrival coordination, personnel roster submissions, and verification of technician qualifications. Contract administration requires electronic invoice submission exclusively via the Treasury’s Invoice Processing Platform (IPP), with payment tied directly to government acceptance. The contract includes multiple FAR clauses mandating compliance with labor standards, equal opportunity for veterans and individuals with disabilities, paid sick leave under Executive Order 13706, employment eligibility verification, and anti-discrimination policies under new DEI requirements. Small business provisions are explicitly included with Alternate I of 52.219-6 applying a total small business set-aside, alongside subcontracting plan requirements using Alternates III and IV of 52.219-9 and strict limitations on subcontracting. The contractor must maintain active SAM registration, adhere to cybersecurity safeguards for covered information systems, and implement