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Laboratory Fluid Analysis and Testing Services

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State & Local

Contract Overview

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This subcontract for Laboratory Fluid Analysis and Testing Services involves performing specialized laboratory analysis on lubricants, fuels, and coolants for prime contractors working on Santa Clara Valley Transportation Authority transit projects. The scope of work includes testing engine oil, transmission fluid, hydraulic oil, grease, and diesel fuel utilizing infrared spectrometry, FTIR, and kinematic viscometers in strict accordance with various ASTM standards. The selected provider will be responsible for delivering detailed laboratory analysis reports and maintaining historical trend tracking to monitor fluid health. Additionally, the contract requires the provision of personnel training. This opportunity is categorized under NAICS code 541380 and is managed through the California Goods and General Services agency.

General Info

Documents

This scope was carved out of P25110.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

VTA FLUID ANALYSIS

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Organization & Contact Information

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AgencyCalifornia → Goods and General Services
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs laboratory analysis on lubricants, fuels, and coolants for prime contractors on Santa Clara Valley Transportation Authority (VTA) transit projects. Tests engine oil, transmission fluid, hydraulic oil, grease, and diesel fuel using infrared spectrometry, FTIR, and kinematic viscometers per ASTM D7844, D6304, D-664, D-445, D91-24, and D4055. Delivers laboratory analysis reports, historical trend tracking, and personnel training.

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Joliet Job Corps

POSTED

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DEADLINE

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NAICS: 541380
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SLED
VTA FLUID ANALYSIS
Solicitation # P25110
The Santa Clara Valley Transportation Authority (VTA) is soliciting bids under solicitation P25110 for a comprehensive fluid analysis program to monitor the condition of fluids and equipment for VTA-owned and contractor-operated vehicles. The primary goals are to prevent premature equipment failure and support predictive maintenance programs. The selected contractor will be responsible for providing sample bottles and labels, installing pick-up boxes at designated locations, and performing collections three times per week on Mondays, Wednesdays, and Fridays between 5am and 11pm. Laboratory analysis will be performed on engine oil, automatic transmission fluid, and hydraulic oil, with results categorized as Normal, Abnormal, or Critical. The contract is structured with a base term of three years and two one-year options, for a maximum total duration of five years. Award will be granted to the lowest responsive and responsible bidder based on the Total Bid Price. Key requirements include compliance with federal, state, and local regulations regarding hazardous waste and spillage, as well as adherence to California prevailing wage laws. Bidders must submit their responses electronically via the VTA procurement portal by November 3, 2026, including a separate Excel cost bid and various certifications regarding non-discrimination, debarment, and business development program participation for SBE and DBE firms.
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